This Sources Sought opportunity from Department Of Defense was posted on June 1, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Keytrack System

Closed

FA487726QA127Federal

Submission Closed06/05/2026, 04:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The 355th Civil Engineering Squadron at Davis-Monthan Air Force Base is seeking information from potential vendors regarding a dormitory key management system upgrade, explicitly noting this is a sources sought notice with no award to follow. The requirement calls for a complete, turnkey electronic key management system that includes floor-standing cabinets with wheel bases, a rackmount server, and a 22 to 32 inch touchscreen monitor integrated with a biometric fingerprint reader. The system must support up to 2,500 keys across ten lockable steel drawers, each capable of holding at least 240 QR-coded key tags, and operate as a standalone, non-cloud solution on a licensed Windows 11 platform. Authentication must include CAC/TWIC card readers, username/password, and fingerprint biometrics, with API connectivity via FTPS and SFTP protocols and a supporting mobile application for field-based key access. The contractor is responsible for full delivery, installation, and configuration of all hardware and software, along with comprehensive on-site training for government personnel, two copies of maintenance manuals and warranty documentation, and a one-year, 24/7/365 support agreement that begins after government acceptance. All work must occur at Davis-Monthan AFB, Arizona, with performance outside normal hours requiring five days' advance notice to the Facility Manager. The system must comply with stringent security protocols, including obtaining installation ID badges for all personnel, maintaining strict control over issued keys and cipher combinations, and prohibiting duplication or unauthorized use of government-issued keys. Contractors must adhere to Davis-Monthan AFB’s safety, occupational health, and environmental standards, including OSHA compliance, the Fire Protection Program, and the Contractor Environmental Guide, and are solely responsible for providing all necessary safety equipment. Vendors must respond via email by June 5, 2026, providing their company name, CAGE code, capability and interest statement, past government performance history, and contact details for a primary point of contact, with no formal pricing or CLIN submission required as this is strictly an information-gathering action under NAICS code 334290 and PSC 6350.

General Info

355th Civil Engineering seeks contractors to upgrade Dormitory KeyTrak with biometric security by June 5, 2026.

Agency

Department Of Defense → FA4877 355 Cons PkView Agency

NAICS

334290 - Other Communications Equipment ManufacturingView NAICS

Place of Performance

Set-Aside

NONE

Documents

(2)

Salient Characteristics for Dormitory Key Control System FY26

PDF•salient-characteristics

PWS for Keytrak System Upgrade at Davis-Monthan AFB Dormitories

PDF•pws

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJun 1

Sources Sought

Response DeadlineJun 5

Deadline has passed

Submission Closed

06/05/2026, 04:30:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA4877 355 Cons Pk

Contacts2 people available

OfficeDAVIS MONTHAN AFB, AZ, 85707-3522, USA

Organization / Agency

Department Of Defense → FA4877 355 Cons Pk

View Agency Profile

Office AddressDAVIS MONTHAN AFB, AZ, 85707-3522, USA

Contacts

Brian Jamian

Micky Hallman

Full Description

****SOURCES SOUGHT ONLY****

THIS IS A SOURCES SOUGHT ONLY. NO AWARD WILL COME FROM THIS NOTIFICATION.

The 355th Civil Engineering Squadron (CES) is requesting the purchase of a Dormitory KeyTrak System upgrade. The contractor shall provide all personnel, labor, equipment, transportation, tools, materials, supervision, management, and other items and services necessary to deliver and install electronic security and key management hardware, including specialized cabinets, rackmount servers, and biometric authentication components.

The requirement includes the procurement of a stand-alone, PC-based electronic key management system with Windows 11 integration, CAC/TWIC authentication capabilities, and mobile application support as described in the attached Salient Characteristics and Performance Work Statement (PWS).

Acquisition Details:

NAICS: 334290 – Other Communications Equipment Manufacturing
PSC: 6350 – Miscellaneous Alarm, Signal, and Security Detection Systems

A copy of the DRAFT PWS and Salient Characteristics are attached for review in this notification.

Upon review of the DRAFT PWS and Salient Characteristics, please respond, via email, to the POC below. In the body of the email please provide the following: