Kirtland AFB Sports Officials

This is a Blanket Purchase Agreement request for sports officials at Kirtland Air Force Base New Mexico. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to perform sports officiating defined in the Statement of Work (Dated 12 October) at Kirtland Air Force Base, USA. SPORTS OFFICIALS STATEMENT OF WORK 1.1 PERSONNEL 1.1.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the contracting office. 1.1.1.1 The contract manager alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. 1.1.1.2 The contract manager or alternate shall be available during normal duty hours within 4 hrs to meet on the installation with government personnel designated by the contracting officer to discuss any problem areas. After normal duty hours the manager or designated alternate shall be available within 24 hours. 1.1.1.3 The contract manager and alternate(s) must be able to read, write, speak, and understand English. 1.1.2 Employees. The Contractor shall ensure that employees have current and valid professional certifications from a nationally recognized organization or national governing body for the sports they are officiating. Certifications by the following nationally recognized organizations, or governing bodies shall be acceptable, but not limited to: NACC ( National Collegiate Athletic Association) ASA ( Amateur Softball Association) NT&F (National Touch and Flag-Football Association) FIFA ( Federation International Football Association) USAV (United States Association Volleyball) 1.1.2.1 Contractor personnel shall present a neat appearance and be easily recognized. Officials and scorekeepers shall wear proper uniforms standard to the sport and have the proper equipment required to officiate the sport in their possession at each game. 1.1.2.2 The fitness center reserves the right to question any official's certifications and notify the contractor of deficiencies/discrepancies. 1.2.3. Employee Training. The Contractor shall conduct a training camp prior to the start of each sports season, updating the officials on current rules as publicized by each sporting association. The contractor shall maintain certifications on each official or the certification provided by national governing body and provide it to the Sports Dept prior to start of each season. 1.3. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured. 1.3.1.Outdoor sports officials shall have the sole responsibility to pick up and return all game equipment at Fitness Center front counter, or other designated place. 1.4. VARSITY SPORTS, INTRAMURAL SPORTS, and SPECIAL EVENTS HOURS OF OPERATION: 1.4.1. Normal Hours are Mon - Fri 5am to 11pm & Sat. Sun, and holidays 8am - 7pm. 1.4.1.1. The contractor will be required to provide services based upon the sport schedules provided by Sports Director, or the fitness center staff. 1.4.1.2. The contractor may be required to provide service on holidays. 1.4.1.3. Sports department will provide three day advance notice of all sporting events. 1.5 CONSERVATION OF UTILITIES. The contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include. 1.5.1. Light shall be used only in areas where and when work is actually being performed. Outdoor field lights will be turned off at the conclusion of the last scheduled game. GOVERNMENT FURNISHED PROPERTY AND SERVICES 2. GENERAL. The government shall provide, without cost, the facilities, equipment, materials, and/or services listed below. 2.1 PROPERTY Facilities. The government shall furnish and/or make the following facilities/sports surfaces available: Softball Fields, Soccer/Football Fields, Basketball/Volleyball Courts. No alterations to the facilities shall be made without specific written permission from the Fitness Director and/or contracting officer. The contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications accepted. The contractor shall use the facilities for the performance of this contract only. 2.1.1.Equipment. The government shall provide the contractor: Scorebooks, Softballs, Footballs, Soccer balls, Basketballs, and Volleyballs as needed for games. 2.1.2.The government will furnish the contractor the following facilities: Softball Fields, Soccer/Football Fields, Basketball/Volleyball Courts, and other areas as needed for event(s). 2.1.3.GENERAL. Except for those items and services to be furnished by the government in paragraphs 2.1.1 and 2.1.2, the contractors shall furnish everything required to perform this statement of work. 3.GENERAL OFFICIALS REQUIREMENTS. The contractor shall be required to provide officials and instructions for sports. 3.1.1 Uniforms specified by the governing rule book will be worn at all games. 3.1.2. Officials will appear for scheduled games at least 15 minutes prior to the start time. 3.1.3. Notify the sports director at least 3 hours before starting time if official/instructor will be late or cannot make game time. 3.1.4. Only the head (or designated) official will pick-up score books/sheets, clock, balls and other materials required for the sport from the fitness center and set-up the equipment prior to the start of the game. These materials are also to be returned to the fitness center, or designated area, at the end of the game(s) by the officials only. 3.1.5. All officials/scorekeepers will be required to print and sign the scorebook and/or time sheets provided by the fitness center to verify performance of duties. These documents will be used to verify payment to the contractor. 3.2 Officials will provide quality officiating of all games in accordance with the rule book and by-laws governing the particular sport. 3.3 SAFETY. Officials shall ensure that safety procedures are followed in accordance with the governing rule book and local by-lows. 3.4 Reserved 3.5 OFFICIALS. Games shall be officiated by certified officials in accordance with the industry standards for certification. 4.1 SUBMITTALS. 4.1.1 Schedules. The fitness center shall be required to submit schedules to the contractor prior to the beginning of the season and any changes to that schedule as they occur. The schedule will depict the amount of games to be played and game times. The contractor shall be required to submit officials schedules to the Sports Director or Intramural Director the week previous for the forthcoming weeks games and/or within three days of a schedule change. The schedule must depict the officials' name, day of the week of game, and which position (official/scorer/timer) they are working. 4.1.2 The contractor shall be required to submit a complete list of officials' telephone contact information prior to the start of season and/or prior to a new official, scorekeeper/timer working a game. 4.2 PAYMENT TERMS 4.2.1 Invoices. The contractor shall be required to furnish an invoice in duplicate to the athletic section and the contracting office no later than the last day of the month indicating the amount and type of games officiated. 4.2.2 No Show. If game is canceled due to the officials not showing up, or being late, then the contractor will not be paid for that game plus 50% of a normal game rate. 4.2.3 Game Cancellation. The government reserves the right to cancel any game at no cost if the contractor or designated alternate is notified at least three hours prior to the start time. If a single game is forfeited or canceled without the three hour notification, 100% of payment shall be made. If several games are canceled without the three hour notification, payment shall be made for only the first game scheduled. Base wide contingencies, exercises or other actions that affect the entire base will automatically cancel all games at no cost to the Government. 4.2.4 The government reserves the right to order officials for any sports activity or special events on a total game price basis, but also on an individual price basis for officials, scorekeepers, and/or timers in any quantities desired by the sports director at the individual prices agreed upon. 4.2.5 For payment purposes only, there are no differentiations between intramural, varsity, and/or special events. 4.2.6 If the contractor fails to furnish the scheduled number of officials or other individuals to work a game, the payment will be reduced by 1.5 times the individual agreed upon price. TERMS AND CONDITIONS 1. DESCRIPTION OF AGREEMENT: This is a pre-priced Blanket Purchase Agreement (BPA) for non-personal services. Under this BPA, the contractor shall perform all operations in connection with providing sports officials. These services will be ordered by the Contracting Officer (or authorized representative of the Contracting Officer) during the five (5) year duration of this Blanket Purchase Agreement during the period. All work and services performed under this BPA shall be conducted on-site. 2. EXTENT OF OBLIGATION: The government will be obligated only to the extent of authorized purchases actually made under this BPA by authorized personnel. 3. PRICING: Prices quoted for the services shall be as low as or lower than those charged under the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. 4. PURCHASE LIMITATIONS: Individual Call Orders placed under this BPA will not exceed a total of $10,000.00 per call. 5. NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA AND DOLLAR LIMITATIONS: A list of names of individuals authorized to purchase under this agreement, identified by title of position and by name of individual, organizational component, and the dollar limitation per purchase. 6. DELIVERY TICKETS: An original delivery ticket or sales slip shall accompany all deliveries or shipments under this BPA. The delivery ticket or sales slip shall contain the following minimum information. A. Name of Supplier. B. BPA Number. C. Date of Purchase. D. Purchase number. E. Itemized list of supplies or services furnished. F. Quantity, unit price, and extension of each item, less applicable discounts. G. Date of delivery of shipment. 7. PRICE LIST. Price lists are subject to the following terms and conditions: A. Price Lists shall be provided on the attached document and signed as an original copy. They shall be submitted to the contracting officer for approval. The Price List at a minimum, will include the flat rate price for providing: B. Contractor is authorized to submit an annual change to the price list. Change must be submitted to the Contracting Officer no later than (30) thirty calendar days prior to the effective date of the price change. Any price list changes other than the annual request must be submitted with adequate justification for price increase. C. The contractor may offer voluntary price reductions (VPR) for previously approved items without written approval. These reductions should be shown as "VPR" on the invoice. 8. WORK REQUESTS. Orders under this BPA may be made orally by any appointed Call Order Agent. Work performed or services provided shall be paid only by third party government purchase credit card. 9. INVOICE. A. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets need not support these invoices. B. Invoices signed by the contractor and in original copy, shall be sent to a later identified point of contact. C. The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later. 10. SHIP TO. As specified in each call. 11. DISCOUNT TERMS. As stated on individual invoices. 12. PAYMENTS. Payments will be made by: GOVERNMENT PURCHASE CREDIT CARD 13. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL REQUIREMENTS. In performing work under this agreement, the Contractor shall comply with all relevant federal, state and local statutes, ordinances, laws and regulations. 15. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. 16. CANCELLATION: Subject BPA is cancelable, by either party, with a thirty (30) day written notice. Offers may be emailed to derek.hellauer@Kirtland.af.mil, or faxed to (505) 846-8925 ATTN Derek Hellauer. All offers are due no later than 1600 (Eastern Standard Time) 1 November 2010. Please call Derek Hellauer @ 505-846-6283 for any questions.