Kitchen Hoods & Ducts Exhaust Systems Inspections and Preventive Maintenance

The contract solicitation FA500026Q0020 seeks a Total Small Business Set-Aside for Kitchen Hoods & Ducts Exhaust Systems Inspections and Preventive Maintenance at Joint Base Elmendorf-Richardson, Alaska, with performance beginning September 1, 2026, and extending through August 31, 2031, inclusive of a base year and four one-year option periods. The work requires comprehensive inspection, cleaning, repair, and certification of kitchen ventilation and exhaust systems in accordance with NFPA 96, UFC, AFI 91-203, OSHA standards, and manufacturer specifications, with recurring services scheduled monthly, quarterly, semi-annually, and annually across multiple locations identified in Appendix A of the Performance Work Statement. The contract operates under a Firm Fixed Price structure with line items specified for each service frequency across all years, and includes a Not-to-Exceed line for parts and materials. Offerors must submit a complete quotation consisting of a completed pricing schedule, a technical narrative demonstrating compliance with the PWS, mandatory representations and certifications in SAM, and at least one verifiable past performance example. Compliance with the Nonmanufacturer Rule is required, and all awarded contractors must maintain a Quality Control Program submitted within ten calendar days of award, ensuring traceable inspections, corrective actions, and adherence to strict defect thresholds—one valid defect per month for routine work and zero defects for special maintenance projects. Access to the installation is strictly controlled through the Boniface Gate Visitor Center at JBER, with all personnel required to complete advance registration by May 22, 2026, for a mandatory site visit on May 27, 2026, presenting valid photo ID, vehicle registration, and proof of insurance. Contractors must utilize the Wide Area WorkFlow system for invoicing, submitting payment requests within ten business days of completed work, and comply with stringent security, safety, and hazardous materials protocols, including submission of Safety Data Sheets ten days prior to contract start and reporting of all mishaps through the Contracting Officer’s Representative. The solicitation incorporates a robust set of FAR and DFARS clauses, including those governing Gratuities, Combating Trafficking in Persons, Employment Eligibility Verification, Cyber Incident Reporting, and sustainable practices, all modified under Deviation 2026-00038. Evaluation follows a best-value paradigm where technical capability serves as a mandatory pass/fail gate, with award determined by balancing