L -- NLM Community Coordinator Services

DescriptionThis is a combined synopsis/solicitation under Simplified Acquisition Procedures in accordance with FAR Par 13. This is a 100% small business set-aside; North American Industry Classification System (NAICS) code is 541990; small business size standard of $6.0 million. It is the intent of the National Library of Medicine (NLM) to procure an exhibition community coordinator to assist in supporting the exhibition programs at the National Library of Medicine to produce special exhibitions about science, medicine, health, their history and their impact on American coulter and society. Background The Exhibition Program at the National Library of Medicine conducts community outreach related to its exhibitions at the National Library of Medicine. These exhibitions are based on the Library?s collection and loaned artifacts on the subject of forensic medicine. Purpose and Objectives of the Procurement The Exhibition Community Coordinator works with the Exhibition Educator to develop and implement outreach campaigns to attract diverse audiences to visit the exhibition and the Library. The target audiences include, but are not limited to: K-12 students and educators and higher education students and teachers; members of associations, retirement communities, special groups such as Boy Scouts and Girl Scouts in the DC metropolitan area. The Exhibition Community Coordinator assists with identifying and fostering a long-term relationship with key contacts at targeted institutions while offering, arranging and conducting special group tours for their respective constituents. The Exhibition Community Coordinator handles all logistical arrangements for tour groups working closely with the Exhibition Educator and other Library and National Institutes of Health staff. The logistics include arranging for clearance from Library and campus Security offices, making room reservations and requesting audiovisual setup for any additional sessions for a group tour, and other arrangements necessary to facilitate educational and positive visits for visitors and groups. The Exhibition Community Coordinator provides tours to visitors to Library exhibitions, and assists in creating and managing a docent program by recruiting and training volunteers. The Exhibition Community Coordinator manages docent schedules and organizes special programs such as docents? outings and an annual docent appreciation program. Working closely with the Exhibition Educator, the Exhibition Community Coordinator conducts informal surveys among the docents and visitors and assists in drafting reports that analyze visitors? responses to various aspects of the exhibition. The Exhibition Community Coordinator assists in developing and implementing marketing plans for various educational and public programs produced by the Exhibition Program. He or she may also represent the Exhibition Program at various events such as the National Institutes of Health Research festival (October), NIH Orientation (September), NIH Share the Health festival (April, tentative). Being involved in various outreach efforts, the Exhibition Community Coordinator will be expected to work some weekends and week nights. In addition, the Exhibition Community Coordinator also occasionally provides research, writing, and communications support for the activities of the Exhibition Educator. Government Responsibility The project officer will supply background information and instructions to the contractor on performing these tasks. The project officer will review and approve all deliverables required in the Statement of Work. The government will provide initial training of 12 ? 16 hours upon award of the contract in Bethesda, Maryland. Reporting Requirements and Deliverables Maintenance of the exhibition tour calendar including current information on all scheduled tours and events. Quarterly reports of outreach activates including number and type of visitors. Personnel requirements include Vendors should submit a resume and/or narrative description of their qualifications and past experience demonstrating the following requirements for the position: Qualifications o BA or BS degree with a field of study of history, science, or cultural studies is desirable because we are seeking a candidate with good oral and written communications skills, significant organizational skills, significant ability to work independently and take independent responsibility for complex tasks and with sufficient ability and interest to quickly grasp, communicate, and build on the sometimes complex content that we present in our exhibitions o Expert knowledge of various Microsoft applications, including: Microsoft Outlook, Microsoft Word, Microsoft Access, Microsoft Excel, Microsoft PowerPoint o Working knowledge of other scheduling and management applications, including: ACT! 2006 and Microsoft Project o Strong oral and written communications skills Past Experience o Experience providing friendly, responsive, and efficient communications with the public o Experience in soliciting, planning, coordinating and leading museum exhibition tours o Experience in developing and implementing outreach campaigns for museum exhibitions in the Washington Metropolitan Area o Experience in training and coordinating docents to provide tours of historical, medical museum exhibitions o Experience in scheduling and coordinating complex educational programs involving multiple presentations for large groups of over 100 students o Experience in providing tours to both large and small groups of diverse audiences from girl scouts to international visiting scientists o Academic background in history, medicine or cultural studies Optional Additional elements o Fluency in languages other than English o Interest or background in Global Health issues Evaluation Criteria (Total Points = 100) Offerors must submit information sufficient to allow the NLM to evaluate the following criteria for award: Criteria I (50) points Vendor must have two (2) years experience in a museum education and outreach setting, preferably in the Washington Metropolitan Area, with significant responsibilities in soliciting audiences, planning, coordinating and leading museum exhibition tours for diverse audiences. Criteria II (30) points Two (2) years experience developing, scheduling and coordinating complex educational programs of activities and presentations centered around exhibition content, preferably on historical and medical topics, and tailoring the experience to effectively meet the needs of groups that may vary greatly in size, age, and education. Criteria III (10) points Two (2) years experience developing and maintaining a docent program including training and coordinating docents to provide tours of historical, medical museum exhibitions Criteria IV (10) points Vendor must have a BA or BS degree, or experience consisting of 5 to 10 years of similar work to evidence good oral and written communications skills, significant organizational skills, significant ability to work independently and take independent responsibility for complex tasks and with sufficient ability and interest to quickly grasp, communicate, and build on the sometimes complex content that we present in our exhibitions; expert knowledge of various Microsoft applications, including: Microsoft Outlook, Microsoft Word, Microsoft Access, Microsoft Excel, Microsoft PowerPoint; and proficiency with computer programs for composition, bookkeeping, communications and scheduling; strong oral and written communications skills and experience providing friendly, responsive, and efficient communications with the public. Additionally beneficial are: proficiency in languages other than English (e.g. French, Spanish, or other) and a background or interest in global health. The award for services is for a base year of 12-months plus one (1) option year. The anticipated award date is on or about November 6, 2007.