Lamps, Ballasts, Retrofit Kits and Lamp Recycling Containers
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Solicitation 13825 is a procurement process managed by the Washington State Department of Enterprise Services for the purchase of lamps, ballasts, retrofit kits, and lamp recycling containers. This solicitation serves as the replacement for contract 03020, which is set to expire on January 31, 2027. The procurement process involved extensive market research, requests for information, and a pre-bid conference held in August 2026 to ensure comprehensive requirements. The solicitation underwent several amendments to refine performance expectations, adjust bid pricing exhibits, and remove specific line items for recycling boxes to enhance competition and allow for equivalent product offerings. Following a series of question and answer periods and administrative updates to the bid price and contract exhibits, the solicitation officially closed on October 30, 2026, and has now moved into the evaluation step.
General Info
Place of Performance
WA, USASet-Aside
Documents
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Timeline
Organization & Contact Information
Full Description
Replaces contract 03020
DES notes: 11-02-2026 : Solicitation 13825 closed on 10.30.26. 10-16-2026 : 10.16.26 Q&A 3, Amendment 3 and related revised Exhibit B and Exhibti C have been posted to WEBS. Changes that resulted based on Q&A 3 related to 1) Exhibit B - Contract; some clarifying language regardign performance expectations, 2) Exhibit C - Bid Price; administrative and clarifying in nature and do not substantially impact the solicitation's requirements. These updates are designed to enhance competition by reducing restrictive specifications, allowing for equivalent product offerings, and clarifying the intended use and evaluation of Market Basket items. The revisions further ensure that manufacturer-specific variations may be considered when products satisfy the operational intent and can be fairly compared during evaluation. Bid due date is October 30, 2026 09-30-2026 : 9/30/2026 Amendment 2 was Posted to WEBS. This Amendment: 1) Changed the Q&A End to October 13, 2026, The Anticipated Response Date to October 16, 2026, the Deadline for Submitting Bids to October 30, 2026, removed 3 line items in Recycling Boxes, and clarified language on Categories and "Price Type" in Exhibit C. 09-18-2026 : 9.18.2026 Q&A response for questions received between 9.11.26 - 9.17.26 was posted to WEBS for solicitation 13825. There are a few of these questions that require additional research. Pending responses, any resulting Amendments as well as any additional questions received will be posted as a final update tentatively 9.30.26. This will allow for any additional questions to be posted by the Q&A deadline of 9.21.26. 09-10-2026 : 9.10.26 DES has posted a response to questions received as of 9/9/2026 to WEBS. Questions did result in an amendment and revision to Exhibit C – Bid Price. See Q&A 1, AMD 1 and revised Exhibit C posted to WEBS. Final questions are due 9.21.26. 08-27-2026 : The pre-bid conference for Solicitation 13825 was held on 8/26/2026 at 10 am. Question and answer period closes on 9/21/2026. Bids are due 10/16/2026. Contact the Procurement Coordinator – contact@example.gov 08-18-2026 : Solicitation 13825 was posted to WEBS on 8.18.26 with a closing date of 10.16.26. Questions should be directed to the Procurement Coordinator Jaime Bacon:
contact@example.gov 08-07-2026 : Solicitation is drafted and pending final reviews is on target to be posted before the end of August. 07-01-2026 : Solicitation drafting continues to be in development. Next phase is legal review planned for late July to early August. 06-03-2026 : Solicitation drafting is in progress. For more information, contact the procurement coordinator at contact@example.gov 04-27-2026 : Posted RFI#3 in WEBS, April responses due April 30, 2026. 04-09-2026 : Solicitation is in the Drafting stage 03-12-2026 : Strategy development stage 02-05-2026 : Solicitation is in the strategy development stage. 01-15-2026 : Sent initial outreach to businesses on January 15, 2026 01-15-2026 : Completed initial market research on January 14, 2026 01-07-2026 : DES is developing the replacement contract 13825 for Lamps, Ballasts, Retrofit Kits and Lamp Recycling Containers and is looking for purchasers and subject matter experts to share their experience and feedback with us. This solicitation is for the purchase of Lamps, Ballasts, Retrofit Kits & Lamp Recycling Containers We will be hosting a meeting for interested purchasers soon. Attendees will learn more about the contract, the solicitation process, and the ways to participate. Questions? Email Contract Specialist Polina Boyle. View contract 13825: Contract Summary 12-26-2025 : Enterprise Services has completed our determination for Lamps & Ballasts. Solicitation assigned to Polina Boyle as procurement coordinator. 12-16-2025 : DES posted an RFI in WEBS to collect vendors feedback on December 15. Please provide your responses by December 26, 2025. 12-16-2025 : DES started working on the rebid of the contract 03020- Lamps and Ballasts that will expire on January 31, 2027. We are in the early stages of the solicitation development.
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