Lancaster Opera House Audio & Projection Equipment

The Town of Lancaster, New York is soliciting bids for Contract OH1, Solicitation 2138895, for the design, supply, and installation of audio and projection equipment at the Lancaster Opera House. The solicitation was posted on September 10, 2026, with a response deadline of October 1, 2026, and the bid documents indicate bids are due at 10:00 AM, with one summary referencing September 30, 2026, at 10:00 AM. The work is classified under NAICS 238210 and is being issued by a state, local, and education government entity. Performance is required in New York, and the project is to be coordinated with the Opera House. No identical or substantially similar procurement awards within the past five years were identified, and the contracting goals for minority, women, and disadvantaged business enterprises are all set at 0.00%. The project manual and invitation for bids show that the work is more than a simple equipment purchase and includes construction-related installation responsibilities, with bid pricing structured around audio and projection system line items and a contingency allowance referenced as either $10,000 on the bid form or $15,000 in the specifications. The contract documents include a scope of work, insurance requirements, contractor’s bid exhibit, specifications, drawings, and EJCDC performance bond provisions, and they require both performance and payment bonds equal to the contract price upon execution. Bidders must be registered with the New York State Department of Labor and provide proof with the bid, along with a non-collusive bidding certificate, waiver of immunity, and, for corporations, a certified board resolution authorizing the bid. The contractor must submit monthly payment applications on a schedule of values acceptable to the engineer, with 5% retainage held until substantial completion. The work must be completed within 90 days of the effective date of the contract, is subject to prevailing wage requirements under Article 8 public work rules, and must be performed under applicable New York State Education Law professional supervision standards. The owner may suspend work for up to 60 consecutive days, and the engineer has authority over acceptance and rejection of defective work. Primary contacts are the Town Clerk, Andrea Crage, for submission and administration, and Town Engineer Edward Schiller for technical matters.