Lancaster Opera House Lighting Equipment

The Town of Lancaster, New York, is soliciting bids for the design, supply, and installation of complete, coordinated, and fully operational lighting fixture and lighting control systems at the Lancaster Opera House located at 21 Central Ave. The scope of work includes the procurement of an independent theatrical lighting control system comprising hardware such as controllers, processors, touchscreens, and DMX nodes, as well as associated software, programming, commissioning, and training. Bids are due by October 1, 2026, at 10:00 AM to the Town Clerk. The procurement requires a lump sum bid for the lighting system and includes a 10,000 dollar contingency allowance. This is an Article 8 Public Work Project, requiring all bidders to be registered with the New York State Department of Labor and adhere to prevailing wage rates. Award evaluation will focus on technical compliance with the Basis of Design and the completeness of the proposed product packages. Successful contractors must provide performance and payment bonds equal to the contract price, which must remain in effect for at least two years after final payment. Payment will be processed monthly via signed applications, subject to a five percent retainage until the work is substantially complete. Final acceptance is contingent upon the completion of installation, functional testing, owner training, and the delivery of record drawings and warranty documentation.