Landscape Maintenance Services at SBMWD Administrative Facilities

The San Bernardino Municipal Water Department is soliciting bids for comprehensive landscape maintenance services at its Administration and Customer Service facilities, which feature drought-tolerant plantings and water-efficient irrigation systems compliant with California's Model Water Efficient Landscape Ordinance. The selected contractor must provide all labor, equipment, and materials necessary to maintain, repair, and enhance the landscaping, including irrigation system monitoring, routine upkeep, weed and pest control, and adherence to horticultural best practices to ensure plant health, water conservation, and an aesthetically pleasing, safe environment. Bidders must thoroughly review all contract documents, inspect the sites, and account for all existing conditions and costs in their proposal. Electronic submission via the PlanetBids system is mandatory, and only bids with a confirmed time-stamped submission receipt will be considered; late or improperly submitted bids will not be accepted under any circumstances, and bidders are solely responsible for technical readiness and internet stability. A 10 percent bid bond is required. Contract performance is governed by a structured evaluation process weighting Scope of Services at 40 percent, Qualifications and Experience at 35 percent, Technical Approach at 20 percent, and Participation by Small, Women-Owned, and Minority Businesses at 5 percent, with award based on best value rather than lowest price. Proposals must be submitted electronically in PDF format, limited to 30 single-sided pages, and must include resumes of key personnel, a project approach, firm profile, and letter of interest, excluding mandatory attachments like the Non-Collusion Affidavit and Workforce Diversity Questionnaire. Contractors must maintain specified insurance coverages including Commercial General Liability, Automobile Liability, Umbrella, Workers’ Compensation, and Professional Liability, with the City named as an additional insured. Compliance with local workforce diversity requirements is mandatory, including submission of UBE certification, good faith efforts documentation, and adherence to non-collusion standards. The contract term will be specified upon award, with performance at the designated San Bernardino facilities. Invoicing will be monthly, requiring project accounting identifiers, and the City retains the right to terminate for convenience with a $100 fee and without payment for unperformed work. All submissions must comply with formatting, page limits, and electronic submission protocols, and failure to meet any requirement may result in disqualification.