Landscaping and Snow Removal Services for Utah Charter School Network – 7 Campuses

The contract for landscaping and snow removal services at the Utah Charter School Network encompasses maintenance across seven campuses, with a preference for a single vendor agreement but flexibility for separate agreements at specific locations. It is governed by the State of Utah Public School Entity Standard Terms and Conditions, which establish legal authority, compliance obligations, record-keeping, employment verification via E-Verify, conflict of interest disclosures, and indemnity clauses. The scope includes routine landscaping tasks such as mowing, trimming, irrigation, fertilization, and seasonal clean-up, as well as snow removal operations, including plowing, ice control, and accessibility maintenance during winter months. Performance is to be conducted outside regular school hours, with ongoing inspections, documented self-audits, and proactive issue resolution, ensuring adherence to industry standards, safety protocols, and continuous quality improvement principles. Final acceptance occurs after inspection at each campus, with responsibilities shared between the contractor for inspections and the school for acceptance, emphasizing safety, timely deficiency correction, and compliance with all applicable laws. The procurement process is structured around a competitive solicitation with evaluation based on a weighted point system emphasizing the bidder’s ability to meet project timelines (40 points), quality and experience (30 points), and cost (30 points). Proposals must address mandatory minimum requirements, including certifications against debarment, anti-boycott laws, employment verification, and licensure, with certifications made via signed affidavits. The solicitation specifies submission via electronic portal or sealed hard copies, with detailed instructions on proposal formatting, pricing segregation, and confidentiality claims. The contract is most consistent with a fixed-price service arrangement, with scheduled start in December 2025, and includes provisions for amendments, termination, and performance standards. Payment terms involve prompt invoicing referencing the contract number, with payments typically within 30 days, and provisions for interest on overdue amounts. Overall, the contract emphasizes compliance, transparency, and accountability, ensuring high-quality grounds maintenance aligned with state laws and school safety standards.