Laundry Facility Construction Management Services

Request for Proposal - Construction Management ServicesMountain View Community – Laundry Addition93 Water Village Rd. | Ossipee, NH Mountain View Community is seeking a construction management firm to manage the construction of a new laundry addition.  Project Description and ScopeMountain View Community desires to construct a new commercial laundry addition for its current building located in Ossipee, NH.  The existing building is a licensed nursing home for Carroll County consisting of 103 beds in a single two-story building.  It is occupied and will remain occupied during the construction period.  The project consists of a one story, 1,400sf addition connected to the existing building. The slab on grade addition shall be non-combustible construction consisting of steel studs supporting F.R.T. wood roof trusses. The buildings exterior will match the existing. The existing water, fire, and gas underground utility lines will be impacted by the addition.  All information supplied by Owner shall remain confidential. Project TeamProject Architect:                                                  EGA Architects, P.C.Civil/Environmental Engineer:                      Horizons Engineering, Inc.Landscape Architect:                                          Horizons Engineering, Inc.MEP Engineer:                                                        WV Engineering, Inc.Structural Engineer:                                             Shelley Engineering Project ScheduleThe anticipated project schedule (subject to permits and local approvals) is as follows: Anticipated Preconstruction Services Award Date: 5/23/2025Construction Start Date: 7/1/2025Project Completion Date: April 2026 Project BudgetPreliminary cost budgeting for the project suggests has not been determined. The selected CM shall have a demonstrated history of successfully completing similar projects within this budget range. Pre-Construction ServicesThe Construction Manager shall provide the following Preconstruction services:  1. Assistance with evaluation of Project Scope as described above. 2. Full Constructability Review of Architect and Engineer's Construction Documents at each phase of the construction documentation. 3. Two (2) complete comprehensive project construction cost estimates, in CSI Format, with reconciliation of each cost estimate with Owner and Design Team if schedule permits.  4. Review of project construction cost estimate with entire project team, including:Owner's project representative(s)ArchitectEngineers and other consultants 5. Develop and Maintain the Value Engineering (VE) Log and provide input for construction alternatives. Revise project cost estimate to reflect VE initiatives as required. 6. Produce a detailed CSI-format Guaranteed Maximum Price (GMP). The GMP shall include all activities related to and necessary for the construction of the work unless specifically excluded by the Owner, including but not limited to General Conditions, Fee, Overhead, Contingency, Reimbursable Expenses, Other Expenses and other items as necessary to complete the work. 7. Develop a site utilization and temporary controls plan. 8. Develop a project phasing schedule and plan that provides safety and security to facility users, community and construction personnel. 9. Provide a cost/benefit analysis of proposed alternative and sustainable design components. 10. Preconstruction services may include evaluation of alternative design approaches. 11. The Construction Manager shall develop the project schedule early in the Preconstruction Service phase and develop consensus by the entire team. 12. The Owner reserves the right to terminate the Owner/Construction Manager contract at their sole discretion for any reason or none in the preconstruction phase.  The CM’s work product shall be available for others to continue the work. Construction PhaseThe proposal shall include all services needed during the project's construction phase.The Construction Manager shall: 1. Manage and coordinate all aspects of construction in accordance with AlA 133 CMc. 2. Produce and review in detail a final Guaranteed Maximum Price contract prior to commencement of any construction.  3. Develop, with the Owner, an understanding of construction schedule and necessary sequencing. This plan must always provide for:a. Continuation of the existing on-site functions with minimal disruptionb. Safe use of the facility by all usersc. Emergency and Fire Vehicle Access at all times 4. Solicit a minimum of three (3) proposals from sub-contractors in each trade where the work is budgeted at more than $10,000. The Construction Manager shall present, summarize, and review all proposals with the Owner's project team (i.e. Open Book Bidding). Any work that the Construction Manager proposes to self-perform, in excess of $10,000, shall be competitively bid with at least two (2) other bids. 5. Provide a high level of Project Management, which completes the project in accordance with the agreed schedule, budget and with the quality expected by the Owner and their design team. 6. Provide a monthly schedule highlighting the critical path. 7. Carefully manage all change orders and project submittals. 8. Advise the Owner and architect of anticipated changes in the project's scope, cost, or schedule, and make recommendations as to how to remedy the resultant effects. 9. Provide oversight and coordination of quality assurance, testing and inspecting programs. 10. Develop and implement a work safety program, for approval by the Owner. 11. Prepare and distribute the following work products:Construction Meeting MinutesSample LogsShop Drawing LogsChange Proposal LogsChange Order LogsField Observation MemosTesting and Inspection LogsMonthly Status ReportsMonthly Construction Cost ReportsDaily Construction Progress LogsAs-built Drawings (hard copy and electronic format in current version ofAutoCAD)Requests for Information (RFls) Proposal Instructions and RequirementsGeneral Instructions. Please provide: 1. Three (3) copies of the response must be furnished on or before Thursday, May 8th, 2025 at 4:00 PM to the Carroll County Commissioners Office.  2. The response must contain a manual signature of an authorized representative of your firm. 3. Mountain View Community is not liable for any costs incurred during proposal development and work done prior to issuance of an executed contract. 4. A site visit with the Owner and Project Team to review the existing conditions are anticipated to occur the week of May 12th if desired.  5. Any questions concerning this RFP or arrangements for touring the site should be directed to the Rich Leboeuf and Bob Murray at Mountain View Community at:Email: document.write('RLeboeuf'+'@'+'MtnViewNH.org')For security reasons, you must enable JavaScript to view this E-mail address.; document.write('bmurray'+'@'+'mtnviewnh.org')For security reasons, you must enable JavaScript to view this E-mail address.;   document.write('shumphreys'+'@'+'ega.net')For security reasons, you must enable JavaScript to view this E-mail address.;  all correspondence by email please Proposal RequirementsThe proposal shall contain the following information:1. A completed AlA Document A305, Contractor's Qualification Statement, which shall include all information defined herein. a. Summary of Related Building Experience and Construction History. b. List the projects, which best illustrate the firm's experience and current staff who are being assigned to this project. List comparable building projects completed as a Contractor, Construction Manager or in another capacity. Each project must include the following information:Name and location of the projectThe nature of the firm's responsibility on this projectProject owner's representative name, address and phone numberDate project was completed or is anticipated to be completeSize of projectCost of project (construction cost),Work for which the staff was responsiblePresent status of the projectProject Manager and other key professionals involved on listed project and who would be assigned to this projectChange order history  c. Has your firm failed to complete a contract awarded to it in any capacity within the past ten (10) years? If yes, please provide specific circumstances. d. Please provide a list of your litigation history for the past five (5) years. e. Please provide a list of any work you intend to self-perform. 2. Staff Qualifications a. Please provide reference names and telephone numbers (for 3 most current jobs) for your proposed:Lead Preconstruction services managerConstruction period project managerSite Superintendentb. Please provide a brief resume of the Project Manager and Superintendent proposed for this project. For each of these key persons provide three (3) reference contacts (these may be the same as above). 3. Construction Safetya. A description your firm's construction safety program with a historical record of implementation. Fee Proposal Breakdown1. Preconstruction Servicesa. Provide a Not-to-Exceed fee proposal for Pre-Construction services. It is anticipated that pre-construction services will be limited based on the current project schedule.  2. Construction Management Services Provide a Fixed Fee or Percentage proposal for Construction Management services.  b. The contract to be utilized is the with a Guaranteed Maximum Price, and AlA Document 201 General Conditions. c. Include all the following construction period expenses in your CM Fee (not in General Conditions):i. All Senior Managementii. Profit or Regional Office Overheadiii. All Marketing and Business Development Costsiv. All Profit Sharing, Incentive or Bonus Programs d. The Cost of Work shall be as defined in the AlA Document 133 CMc. This proposal does not include the Cost of The Work. An Amendment No.1 as required by the A133CMc will be developed prior to the start of construction. e. The General Conditions Costs shall be all other work, not included in Cost of Work or in Fees and shall be as defined in AlA Document 133CMc. List all items included in the General Conditions. f. Provide a quotation cap on General Condition costs as a percentage of the sum of the Cost of Work which percentage shall be converted to a lump sum amount for the General Conditions amount at the acceptance of the GMP (Amendment No 1). The General Conditions costs shall be restricted to that cap throughout the term of the contract notwithstanding change orders, which may increase or decrease theGeneral Conditions by mutual agreement and in accordance with the applicable terms and conditions of the contract relating to formal contract change orders. g. Provide with the proposal a line-item for each individual, their weekly cost and total projected weeks of involvement for all labor expense included in your General Conditions, and Fee. The intent is to understand how much time that we are going to get from each individual and how you cover this expense. This is not understood or intended by the Owner to allow qualification of your fixed CM Fee or your capped General Conditions cost. By responding to this RFP the CM commits to applying adequate resources of time, personnel, equipment, etc to meet all requirements of the contract. h. Please explain in your proposal any expense (other than sub-contracts), which you do not cover in your Fee or General Conditions. Of particular interest are items temporary or job condition, related (such as temporary staging, winter protection, site security, etc) that might, under some circumstance be anticipated to be included in General Conditions costs. i. Exclude Bond Expense from the General Conditions. The cost of the performance and payment bonds shall be held separate from the Fee, General Conditions cost, and the Cost of the Work. j. Provide a % fee for change orders, which shall be applied to all actual costs incurred to implement a change order. 3. Please provide a letter from your bonding company indicating your ability to fully bond the project and provide your cost for full payment and performance bonds. Consideration in Preparing Proposal1. Construction Management firms submitting proposals for this project will be considered to be qualified to provide such services. The selection of the Construction Management firm will be based on both qualifications and fee structure. Basis of Contract Award1. This contract will be awarded on the evaluation criteria assigned by the Mountain View team to the approval of the Carroll County Commissioners.  The Owner reserves the right to modify any and all evaluating criteria and process at their discretion. Selection ScheduleMountain View and Carroll County may choose to interview as it wishes.  Interviews will include members of the Mountain View Community, Carroll County, and representatives from the Design team. We anticipate selection of a Construction Manager by May 23rd, 2025. The submitted Proposal Information shall remain confidential between your firm and our Architectural and Engineering Team. Project Site WalkWeek of May 12th, 2025 – upon request.  Proposal Submission DateTo be considered, please complete the required information and submit to the Owner by May 8th, 2025 by 4:00pm.  Send or deliver your proposal to: (# of copies)        Carroll County Commissioners Office                                    Attn: Construction Management Services                                    95 Water Village Road, Box 1                                   Ossipee, NH 03864 (email copies)    document.write('RLeboeuf'+'@'+'MtnViewNH.org')For security reasons, you must enable JavaScript to view this E-mail address.; document.write('bmurray'+'@'+'mtnviewnh.org')For security reasons, you must enable JavaScript to view this E-mail address.; document.write('shumphreys'+'@'+'ega.net')For security reasons, you must enable JavaScript to view this E-mail address.;   Thank you for your interest in the Project. We look forward to receiving your proposal. Please contact me if you have any questions or concerns. Sincerely, Rich Leboeuf, AdministratorMountain View Community