Lease rental of two copiers

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. B. The Great Plains Area Indian Health Service (I.H.S.) intends to award a firm-fixed price, non-personal service purchase order, commercial item, in response to Request for Quote (RFQ) 16-115. C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89 D. The RFQ is issued as a 100% small business and the associated NAICS Code is 453998, which is small business standard $7.5. E. The unit price must be all inclusive (to include but not limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other cost pertinent to the performance of this contract. Utilize your most competitive and reasonable rates. 1. Base Year: date of award for 12 months: 12 months $_____ per month@ 12 months, totaling $________. 2. Option Year One: 12 months $_____ per month @ 12 months, totaling $________. 3. Option Year Two: 12 months $_____ per month @ 12 months, totaling $________. 4. Option Year Three: 12 months $_____ per month @ 12 months, totaling $________. 5. Option Year Four: 12 months $_____ per month @ 12 months, totaling $________. F. To obtain lease rental of two (2) copiers, one (1) copier model ESTUDIO3055C-30PPM Color Copier Fax Board with a trade in value of a Toshiba Photocopier Model 2830C S N SCXGO25552 and one (1) copier Model ESTUDIO357 35 cpm Digital Copier with Fax Kit Common with a trade in value of a Kyocera Mita Photocopier Model KMC3225 SN UPL6. Period of performance will be date of award for one (1) year with four (4) option years. . G. Equipment and services will be provided at Lower Brule Health Center in Lower Brule, SD. The period of performance will be date of award for one (1) year with four (4) option years. H. FAR 52.212-1 Instructions to Offerors-Commercial Items (October 2015). Quotes shall be submitted on company letterhead stationery, signed and dated. And it shall include the following in order to be considered technically acceptable: 1. Solicitation number RFQ-16-115 2. Closing date: September 9, 2016 at 11:00 am CST. 3. Name, address, and telephone number of company and email address of contact person. 4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary. 5. Terms of any express warranty. 6. Price and any discount terms. 7. "Remit to" address, if different than mailing address. 8. A complete copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically. 9. Acknowledgment of Solicitation Amendments (if any issued). 10. Resume stating ability to meet qualifications and the requirements of the Statement of Work. 11. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. I. FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items (July 2016)-See attachment for full text. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. J. FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (May 2015) - See attachment; in by reference K. FAR 52.212-5 - Contract Terms & Condition's Required to Implement Statutes or Executive Orders - Commercial Items (June 2016) - See attachment for full text. L. Attached are the Federal Acquisition Regulations (FAR) and Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable. M. Offers will be accepted electronically, Submit via e-mail to the following: Great Plains Area Indian Health Service Andy Fields, Purchase Agent 115 4th Avenue SE, Room 309, Federal Building Aberdeen, South Dakota 57401 Fax +1 (555) 000-0000 e-mail: contact@example.gov Basis for award shall be based on the Lowest Price Technically Acceptable "LPTA" bid package. Any questions please submit by September 6, 2016 by 11 am CST. Contractors will need a DUNS number, TIN number, and be registered with www.SAM.gov.