Leasing and Maintenance Services for Multi-Functional Printers/Copiers with Cost per Copy Program

The Lexington City Schools system is seeking proposals from qualified contractors to establish a Cost per Copy (CPC) program for their multi-functional digital devices, which include printing, copying, scanning, and faxing functionalities. The contract involves the supply, delivery, installation, training, and ongoing maintenance of these devices across the district, with the goal of ensuring user satisfaction. Additionally, the district is requesting a separate bid for PaperCut print management software, offering an optional enhancement to their printing environment. The project has a budget range between $500,000 and $1,500,000 and is managed under the NAICS code 541512, indicating a focus on computer systems design and related services. The solicitation was posted on March 4, 2025, with a response deadline of March 7, 2025. The primary point of contact for this project is Tina Holshouser, the Director of Technology at Lexington City Schools, who can be reached via email or phone. This initiative is part of North Carolina’s State and Local Government Electronic Procurement (EVP) system, ensuring a structured and transparent procurement process. The contract aims to modernize and streamline the district’s printing infrastructure while providing flexible options for software management, ultimately supporting the district’s operational efficiency and technological needs.