LEGAL NOTICE Request for Qualifications (RFQ) for Engineering Services RFQ#1-2024 Village of Deposit Water and Sewer System Evaluation

BACKGROUND & SCOPE OF WORK The Village of Deposit, located partially in the Town of Sanford (Broome County) and partially in the Town of Deposit (Delaware County), is requesting qualification statements from professional engineers or firms licensed to practice professional engineering in the State of New York to perform comprehensive evaluations of Village’s water and sewer systems. The Village has completed various minor improvements to the municipal systems over time. Previous projects have repaired or replaced specific pieces of failing or outdated equipment, but have not considered the systems holistically with short- and long-term objectives and resiliency in mind. System evaluations will help determine existing and future needs, identify issues, and predict costs -- all while considering resiliency and sustainability. Comprehensive evaluations will be the basis for both short and long-term capital improvements to the systems. The outcome will be a Preliminary Engineering Reports (PER) for each that will detail the systems’ shortcomings, and evaluate alternative improvement options and anticipated costs. This will enable the development of specific future implementation projects and the ability to seek funding for them. These evaluations have qualified for or are eligible for funding through the NYS Environmental Facilities Corporation State Revolving Fund (SRF), Bipartisan Infrastructure Legislation (BIL), and/or the NYS Office of Community Renewal Community Development Block Grant (CDBG) Program. The estimated cost for the preparation of each PER is approximately $50,000.  Findings from each PER will drive costs of further planning, design, bidding, and construction work and will be established as the project progresses. Completed PERs and Cost Estimates should be completed by October 2024 with final project close-out in December 2024.   RFQ REQUIRED INFORMATION & FORMAT Qualification Statements should not exceed twenty (20) pages in length – (not counting section dividers and cover), and shall include the following information: Firm Summary/Profile Statement of capability to meet time and budget requirements, including the ability to work closely and efficiently with local staff Profiles of at least three (3) similar projects previously completed, including project budget Summaries of State/Federal Grant and Loan experience with emphasis on SRF and CDBG funding over the last five years Proposed Project Organization Chart, resumes, and qualifications of staff that are anticipated to be assigned to work on the project Minimum of three (3) client references   EVALUATION CRITERIA All proposals received will be evaluated and ranked by the Village of Deposit Board of Trustees according to the following criteria:   Evaluation Criteria Points Successful provision of engineering services to previous similar projects in the last five years that demonstrate relevant experience and ability to comply with NYS Environmental Facilities Corporation and NYS Office of Community Renewal Community Development Block Grant requirements 50 Capacity to provide key personnel and proposed staffing plan 30 Respondent’s understanding of the project 20                                                          Total 100   The Village Board of the Village of Deposit will review each proposal in detail. Selection of a firm will be based on past experience with similar projects. The Board reserves the right to accept or reject any and all proposals in whole or in part, to waive any and all informalities, require supplemental statements or information from any responsible party, negotiate potential contract terms with any respondent to this RFQ, have discussions with any respondent to this RFQ to correct and/or clarify responses which do not conform to the instructions contained herein and to disregard all non-conforming, non-responsive or conditional proposals. RFQ SUBMISSION REQUIREMENTS Interested firms should submit 2 bound copies of their qualification statements no later than 1:00 PM on Tuesday, February 20, 2024  (CDBG guidelines require a minimum of 4 weeks from the date where the  RFQ was advertised in the local paper and regional paper or published via a service such as NY Contract Reporter). Proposal packages should be clearly labeled Village of Deposit Water and Sewer System Evaluation – Response to RFQ#1-2024 and hand-delivered or mailed to: Karen Budine, Village of Deposit Clerk/Treasurer, 61 Front Street, Deposit, NY 13754. Questions and Clarifications Questions and clarifications on any items related to this RFQ should be directed by email to Steve Evans, DPW Supervisor at contact@example.gov and Karen Budine, Village Clerk contact@example.gov. You may also call the Village Hall at +1 (555) 000-0000. Service-Disabled Veteran-Owned Set Aside: No Due date:02/20/2024 1:00 PM Contract term: October 2024 County(ies): Broome, Delaware Location: 61 Front St., Deposit, NY 13754 Business entities awarded an identical or substantially similar procurement contract within the past five years: None