Legal Services for Shonto Preparatory School

Shonto Preparatory School, a K-12 educational institution serving approximately 255 students across its boarding and charter programs, is soliciting legal services through a five-year contract with an initial one-year term and up to four one-year extensions. The scope of work requires a legal firm to provide on-demand advisory and representation services across a broad range of areas including employment law, special education, student discipline, Title I compliance, open meeting laws, procurement, and civil rights matters. Services must be performed entirely within the United States, with no offshore performance permitted, and require strict adherence to federal and state regulations including FERPA, HIPAA, the Davis-Bacon Act, the Copeland Anti-Kickback Act, Arizona Revised Statutes, and the Buy American Provision. Contractors must maintain professional liability insurance with $500,000 per claim and $1 million annual aggregate coverage, along with commercial general liability, automobile liability, workers’ compensation, and other required policies, with Shonto Preparatory School named as an additional insured. All personnel must hold valid Arizona fingerprint clearance cards, comply with data security protocols including confidentiality and limitation of access to student and employee records, and sign the District’s Business Associate Agreement where applicable. Proposal evaluation is conducted on a trade-off basis, not lowest price technically acceptable, with weight distributed across cost (35.5%), staffing qualifications (32.3%), and membership in the Arizona Bar Association and Navajo Nation Bar Association (16.1% each). Offerors must be registered in SAM.gov with a Unique Entity ID and CAGE code, certify their small business status, comply with the Drug-Free Workplace Act and No Israel Boycott requirements, and submit all documentation in unlocked PDF format within the OpenGov portal by the August 18, 2026 deadline. Invoices must be mailed to the District’s Accounts Payable office with purchase order and bid numbers clearly indicated, and no electronic invoicing system is specified. Final acceptance of services occurs at the District’s location under F.O.B. Destination terms, with the District retaining full authority to reject non-conforming work even after payment. All deliverables, including legal opinions, pleadings, and compliance documentation, must meet industry standards, be fit for purpose, and include a one-year warranty on workmanship and a 24-month manufacturer warranty on any equipment provided. Contractors are prohibited from commercializing District data, engaging in litigation against the District without Board approval, or performing work on school premises without adher