Lenel Access Control System Installation for SCIF Environment

This solicitation, FA561326Q0040, issued under simplified acquisition procedures per FAR Part 12 for commercial items, seeks the installation of a Lenel Access Control System at a Sensitive Compartmented Information Facility (SCIF) located at Ramstein Air Base, Germany, specifically in Kaiserslautern, Rhineland-Palatinate. The work involves providing and installing new hardware, software, and cabling in compliance with strict security standards including a Lockmasters LKM10K lock certified to Federal Specification FF-L-2890C, an HID CAC card reader with PIN pad, a U.S.-manufactured Lenel OnGuard workstation, a minimum 35-inch monitor, a UPS compatible with 220V EU power, and a wall-mounted control panel with backup batteries. All cabling must be installed within Electrical Metallic Tubing, and the system must be fully configured, tested, and commissioned with one administrator-level user account created. A single administrator-level training session for government personnel is required, covering CAC enrollment, access rights, and troubleshooting. The contract is firm-fixed price and FOB Destination, meaning the vendor bears full responsibility for all costs, risks, and damages until delivery and acceptance at the site. Only new equipment is acceptable; re-manufactured or grey market items are prohibited, and all items must include a manufacturer’s warranty explicitly stated in the quote. All contractors on-site must be U.S. citizens with an active Top Secret security clearance, and a completed DD Form 254—specifically sections 2a-c, 6a-c, and 7a-c—must be attached to the quote. Vendors must be active in the System for Award Management (SAM) database and must include their Unique Entity Identifier, CAGE code, Tax ID, and small business status in their submission. Quotes must be submitted via email to Giuseppe Di Fede and Cole West no later than 3:00 p.m. Central European Time on June 22, 2026, and must be in USD, with pricing covering all costs to deliver to Ramstein Air Base. The acquisition is a sole-source requirement, and award will be made to the sole source vendor upon determination of fair and reasonable pricing, with evaluation based on price and compliance with solicitation requirements. Pass/fail gates include SAM registration, new equipment, and warranty inclusion; failure on any results in ineligibility. All work