Life Safety Inspection and Testing Bid

Ledyard Public Schools is soliciting bids for comprehensive annual and semi-annual inspection and testing of life safety systems across its school facilities, including fire alarm systems, sprinkler systems, kitchen hood fire suppression systems, and portable fire extinguishers. The solicitation, identified as LPS 26-5, requires vendors to perform all work during non-school hours, submit detailed written reports and repair quotes, and notify the Ledyard Dispatch Office prior to any system service or shutdown. Bids must be submitted in sealed envelopes to the district’s offices by 11 AM on May 29, 2026, with all necessary documentation—including proof of Connecticut licensure, current certificates of insurance covering general liability, automobile liability, workers’ compensation, and a minimum $10 million umbrella policy, manufacturer certifications, three professional references, and evidence of criminal and sexual offender background checks for all personnel. The contract term is three years with fixed pricing for labor and cost-plus pricing for materials, and vendors must provide complete pricing for all services, including non-standard work, with pricing valid for 90 days after bid opening. All inspections must adhere to NFPA 72 for fire alarm systems and NFPA 10 for fire extinguishers, with certification documentation required for each site, and acceptance occurs on-site at designated school locations including Ledyard Middle School, Juliet Long School, Gallup Hill School, Ledyard High School, and the Central Office. The solicitation does not specify a contract type explicitly but implies a hybrid structure with fixed and cost-reimbursable pricing components. There is no stated evaluation method beyond an implied Lowest Price Technically Acceptable approach, with no weights assigned to technical factors or past performance. No federal accounting or payment information is provided, nor are electronic invoicing systems like WAWF or IPP referenced. The contract does not include mandatory packaging, preservation, or marking standards typically associated with federal procurement, though equipment must be labeled with serial numbers, manufacturer names, extinguisher type, and location identifiers. There are no defined representation or certification requirements related to size status, UEI, CAGE codes, or socioeconomic designations, and the solicitation does not designate a Contracting Officer’s Representative or Procuring Contracting Officer. Attachments referenced in the bid materials include addenda on sprinkler system information and inspection reports, but no formal list of attachments is provided. The vendor must be prepared to service multiple locations within Ledyard and Gales Ferry, Connecticut, with full transparency on