Lighting Controls System

The contract involves the installation and upgrade of an existing lighting control system at the Cleveland County Courthouse and attached county office building, funded through the American Rescue Plan Act (ARPA). The procurement, identified by solicitation number COM-2177, is posted by Cleveland County, Oklahoma, with a response deadline of December 4, 2025. The project scope emphasizes delivering a fully operational lighting control system that meets specified performance standards, with an estimated contract value ranging from $50,000 to $200,000. The work must adhere to local, state, and federal regulations, including compliance with environmental laws, Buy USA preferences, and restrictions on certain foreign equipment providers, notably Huawei, ZTE, Hikvision, and Dahua, under the relevant public law. The solicitation specifies that proposals must be submitted in a sealed package clearly marked with the bidder’s name, bid number, and opening date, with all packaging and shipping costs prepaid by the vendor. The contract type is firm fixed price, and the award will be based on the lowest and best value criteria, considering factors such as technical competency, experience, delivery schedule, warranties, and innovative use of current technologies. Payment procedures require invoices to be submitted to the Cleveland County Purchasing Department, with specific documentation for amounts over $25,000, including notarized affidavits of payment. Inspection and acceptance are destination-based, with the county responsible for evaluating system conformance to specifications before final acceptance. The contract also incorporates special provisions related to federal compliance, affirmative steps for minority and women-owned business participation, anti-lobbying certifications, and environmental standards, all of which must be flowed down to subcontractors. Overall, the contract emphasizes compliance, transparency, and ensuring the delivery of a reliable, federally compliant lighting control upgrade tailored to county needs.