Local Contact Agency - In-Reach Counseling

The Colorado Department of Health Care Policy and Financing is soliciting proposals for the Local Contact Agency - In-Reach Counseling contract under solicitation number DQ1-UHAA-2026000469-1, with bids due by June 8, 2026, at 3:00 p.m. MST. The contract, classified under NAICS code 621420, requires experienced organizations to deliver individual and group in-reach counseling services across defined service areas in Colorado, with performance centered in Denver and extending to regions outlined in Appendix E. The work includes organizing quarterly Regional Transition Coordination Meetings, developing and annually updating a Regional Resource Document, creating a Group In-Reach Presentation using department-provided materials, and implementing an Individual In-Reach Plan that addresses staff coordination, guardian permissions, counselor training, and conflict-of-interest mitigation. All deliverables must meet strict quality standards, including accessibility compliance with WCAG Level AA and state statutes governing disability accessibility, and must be submitted in Department-approved formats. Payment is fixed-price per deliverable as listed in Appendix D, with reimbursement contingent upon formal written acceptance by the Department and tied to completed outputs rather than time or effort. Contractors are deemed Business Associates under HIPAA and must comply with all federal and state privacy regulations, including safeguarding Protected Health Information through written assurances, requiring similar commitments from subcontractors, and maintaining a 24/7 point of contact for incident response. The organization must also certify under penalty of perjury that it will not use Personally Identifiable Information to assist federal immigration enforcement, in accordance with Colorado Revised Statutes §24-74-102(1) and §24-74-105. Compliance extends to procurement rules, debarment and suspension statutes, and the requirement to submit a completed W-9 form. Proposals must be submitted via email by the deadline, include a separate pricing document, and conform to Section 508 accessibility standards or face disqualification. The Department will award the contract to the responsible vendor whose quotation is most advantageous, with price as the primary consideration, evaluating experience, personnel adequacy, risk factors such as compliance history and prior performance, and the quality of the submission. Performance is expected to begin July 1, 2025, and extend through June 30, 2027, with monthly invoicing required and payment issued within 45 days of acceptance of reports. Termination rights include