Low Frequency VNA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-65, DAC 91-13, and Defense Publication Notice (DPN) 20121231. This announcement constitutes the only solicitation. Proposals are being requested and a written request for proposal (RFP) will not be issued. It is the offeror's responsibility to monitor this site for the release of amendments (if any). AFMETCAL at Heath OH intends to award a firm fixed price contract in accordance with FAR Part 12, for the purchase of Low Frequency Vector Network Analyzer (VNA) with Five-year extended warranty, and technical manuals. The RFP number is FA2263-13-R-0003 and shall be referenced on any offer submitted. The North American Industry Classification System (NAICS) code for this acquisition is 334515 and the business size standard is 500 employees. This RFP is being solicited as unrestricted. Offerors are requested to provide pricing for 18 units. It is anticipated that 3 units will be purchased in FY 13 with a FY 14 option for up to 5 units and FY15 option for up to 10 units. The best estimate is that a total of 18 units will be ordered, however, there is no guarantee that an option will be exercised. Products offered shall be commercially available. The units must meet the requirements of Purchase Description 13E-172A-RF Rev 3 dated 15 October 2012, with a Five-year extended warranty and data in accordance with DD Form 1423. The Purchase Description, warranty description, and requirements for data delivery on the contract data requirements list are available for download at this site. Please review ALL documents carefully and note TM8601 requires calibration procedures and an illustrated parts breakdown be included in the manuals. Delivery of the first production quantity of one (1) each shall be due 90 days after receipt of award notification and can arrive at the destination no sooner than 7 days before the required delivery date and continue at the rate of one (1) each every 30 days thereafter until complete. Accelerated delivery is not permitted unless authorized by the contracting officer. All production units will be shipped to AFMETCAL in Heath Ohio. Delivery shall be FOB destination. Contingent upon the availability of funds, delivery of option quantities of a minimum of one (1) maximum of one (1) each will be due 30 days after completion of CLIN 0001 basic contract - production units or 90 days after exercise of option whichever is later and continue at the rate of one (1) each every 30 days thereafter until all units are delivered. Production acceptance testing of the first unit will begin when the unit is delivered and will be completed within 45 days after receipt at AFMETCAL in Heath Ohio. Invoices may not be submitted in WAWF until the units have passed acceptance testing. Offerors will be required to provide pricing for a total of 18 units. The current versions of the following provisions and clauses, both by reference or full text, apply to this acquisition and are incorporated herein: FAR 52.203-3 Gratuities; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government, with Alternate I; FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.212-1 Instructions to Offerors -- Commercial Items; FAR 52.212-2 Evaluation--Commercial Items - (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical. Capability of the item offered to meet the Government requirements as stated in the purchase description and 2. Price. Award will be based on technical acceptability (acceptable or not acceptable) and then lowest total evaluated price. Technical acceptability will be determined solely on the content and merit of the information submitted in response to this request for proposal. Technical Tradeoffs will not be made and no additional credit will be given for exceeding acceptability. All offeror's shall provide with their proposal: descriptive literature, brochures, and a technical proposal response. Offerors must submit sufficient technical literature, documentation, etc., in order for the Government to make an adequate technical assessment of the proposed unit. The technical proposal response MUST include a written line-by-line response to each paragraph number of the purchase description. A simple statement of compliance is not acceptable. Where the technical literature demonstrates that the proposed unit meets the requirement of a specific purchase description paragraph you may reference that page and paragraph of the technical literature in your technical response in lieu of restating it. The total evaluated price will be calculated as follows: (1) On the basic year, the evaluated price will be the unit price proposed multiplied by the specified unit quantity (e.g. 2 EACH), (2) For the option units, the evaluated price will be the unit price proposed multiplied by the maximum quantity available on the Option CLIN. (3) The sum of all CLINs (Basic Year and Options) will represent the total evaluated price. (4) Offeror's are advised that the evaluation of options shall not obligate the government to exercise such options; FAR 52.212-3 Offeror Representations and Certifications - Commercial Items, with Alternate I. Each offeror shall include a completed copy of this provision. Offerors shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically at https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision; FAR 52.212-4 Contract Terms and Conditions - Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (DEVIATION); FAR 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns; FAR 52.219-8 Utilization of Small Business Concerns; FAR 52.219-9 Small Business Subcontracting Plan, with Alternate II; FAR 52.219-16 Liquidated Damages - Subcontracting Plan FAR 52.219-28 Post-Award Small Business Program Rerepresentation; FAR 52.222-3 Convict Labor; FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36 Affirmative Action for Workers With Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50 Combating Trafficking in Persons; FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving; FAR 52.225-13 Restrictions on Certain Foreign Purchases; FAR 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration; FAR 52.233-3 Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract Claim; FAR 52.247-34 F.o.b. - Destination; DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials; DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials; DFARS 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country; DFARS 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law; DFARS 252.211-7003 Item Identification and Valuation; DFARS 252.212-7000 Offeror Representations and Certifications - Commercial Items; DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (DEVIATION); DFARS 252.219-7003 Small Business Subcontracting Plan (DoD Contracts); DFARS 252.225-7013 Duty-Free Entry; DFARS 252.225-7020 Trade Agreements Certificate; DFARS 252.227-7015 Technical Data - Commercial Items; DFARS 252.232-7003 Electronic Submission of Payment Request and Receiving Reports; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.247-7023 Transportation of Supplies by Sea; AFFARS 5352.201-9101 Ombudsman - When appropriate, potential offerors may contact Ombudsman Janet Miller, AFLCMC/AQP at Phone 312-785-5472. It is the offeror's responsibility to be familiar with the applicable provisions and clauses. To view provisions and clauses in full text see website (http://farsite.hill.af.mil). Proposals need to adhere to FAR 52.212-1, Instructions to Offerors - Commercial Items; and include a completed FAR 52.212-3, Representations and Certifications. The Government's preferred method is Online Representations and Certifications. The reps and certs in FAR 52.212-3 fill-in must be completed and returned with proposal. This can be accomplished by registering in the System for Award Management (SAM) at https://www.sam.gov and completing the on-line Representations and Certifications. IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register at SAM and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The government reserves the right to limit the number of offers reviewed for award, for efficiency purposes. The offer must: (1) be valid for a period of 90 days, (2) be for the item described in the purchase description, (3) be FOB Destination, (4) include a delivery schedule and discount/payment terms, (5) include copy of commercial price list, (6) include name of and be signed by an authorized company representative along with telephone number, facsimile number, and email address, (7) include taxpayer identification number (TIN), CAGE Code Number and DUNS Number, (8) include a technical proposal that includes a written line-by-line response to the PD, (9) include a statement of compliance with extended 5-year warranty, (10) include pricing for option year quantities, the option may be exercised anytime from date of award up through 30 Sept 2015, (11) include a copy of subcontracting plan if applicable, (12) completed FAR 52.212-3, Representations and Certifications. Offerors shall ensure information in SAM is current. The government reserves the right to incorporate the successful offeror's technical proposal into any contract resulting from this solicitation. CLINs should be priced as follows: FY 2013 Basic Contract, Production Units CLIN 0001 Low Frequency VNA, Production Units, 3 each CLIN 0002 Data Requirements CLIN 0003 Five-year warranty, 3 each FY 2014 Option (1 Oct 2013 to 30 Sept 2014) CLIN 1001 Low Frequency VNA, 1-5 each CLIN 1002 Data Requirements CLIN 1003 Five-year warranty, 1-5 each FY 2015 Option (1 Oct 2014 to 30 Sept 2015) CLIN 2001 Low Frequency VNA, 1-10 each CLIN 2002 Data Requirements CLIN 2003 Five-year warranty, 1-10 each This will be a DO-A70 rated order. Offers are due by 14 March 2013 at 4:00 PM EST to: Kathryn Vaccaro, AFMETCAL, 813 Irving-Wick Dr W, Bldg. 2, Heath OH 43056-1199. Facsimile submissions to 740-788-5157 are permissible with the follow-up of an original sent by overnight mail. Electronic submissions to kathryn.vaccaro@afmetcal.af.mil are permissible in a PDF compatible attachment with an original sent by overnight mail. Due to current Air Force requirements emails shall not include ZIP files. Offerors bare the risk for receipt of submitted offers being untimely. Offerors shall allow sufficient time for receipt of electronic submissions by the due date and time. Any offer or modifications to the offer received after the exact time specified for receipt of offers/quotes may not be considered. All responsible sources may submit an offer, which if received timely shall be considered by this agency.