Lower Road (CR12) over Tributary to Wallkill River, in the Town of Wawayanda, County of Orange

Agency:                Orange County Department of Public Works Contact:               Ryan A. McGuire, P.E., Project Manager Phone:                 +1 (555) 000-0000 Email:                   contact@example.gov PIN:                       NYSDOT Project Identification Number (PIN) 8762.32 CIN                         012 70 1540 {OC DPW Culvert Identification Number} Project or Contract Title: Lower Road (CR12) over Tributary to Wallkill River, in the Town of Wawayanda, County of Orange Notice is hereby given that the Orange County Department of Public Works is seeking to retain an engineering firm to provide preliminary and final design services, right-of-way incidental and acquisition services, construction support and/or  inspection services for The Lower Road (CR12) over Tributary to Wallkill River, a Bridge NY Funded project located in the Town of Wawayanda, County of Orange. PIN 8762.32 involves the removal and replacement of an existing culvert. All work will be designed to AASHTO specifications and the NYSDOT Standard Specifications (Construction and Materials). Preliminary Design services will include, but not be limited to, preparation of the Design Approval Document (identifying, assessing, and selecting a feasible design alternative and its associated impacts), topographic and right-of-way survey and mapping, property deed research, in-depth bridge inspection, evaluation and load rating, evaluation of cost and environmental factors, and preparation for attendance and participation at public informational meetings and/or hearing. Preliminary Design may not be needed for the project unless the scope changes significantly enough to change the conditions of the approved Design Report. If Preliminary Design services do become necessary, the selected firm will perform same under the agreement.    Final Design will include, but not be limited to, development of highway and bridge plans, structural rehabilitation design, highway design, preparation of right-of-way plans and acquisition maps, development and design for public utilities, maintenance and protection of traffic during construction, and preparation and submission of final Plans, Specifications, and Estimate (PS&E) for the project. Right-of-Way services will include, but not be limited to, project scoping, title investigation, environmental impacts/public improvement, relocation, planning, appraisal, and appraisal review. Right-of-way clearance has been obtained for the project. Thus, Right-of-Way services may not be needed unless the scope changes significantly enough to change the conditions of the approved Design Report. If Right-of-Way services do become necessary, the selected firm will perform same under the agreement.  Construction Support will include, but not be limited to, providing technical support during construction on questions relating to the design, and providing assistance in construction bid proceedings, analysis of bids, and review of shop drawings, as necessary. Construction Inspection would, include but not be limited to, providing on-site construction inspection and oversight to ensure the quality of construction and conformity with the final plans and specifications, and preparation of as-built plans. The anticipated start date of detailed design is January 2025 with the letting expected to be held in November 2025 and construction completed by August 2026.  The anticipated construction cost is approximately $1,000,000.    Orange County Department of Public Works will select the most highly qualified firm according to the following criteria, listed in order of decreasing importance: Understanding of work to be done  25% Experience with similar kinds of projects and/or work  20% Quality of staff for work to be done  15% Familiarity with Federal and State requirements  15% Organization and Financial responsibility   15% Logistics and familiarity with the project area   10%   Expression of Interest (EOI): Interested firms should submit Two (2) hard copies and One (1) digital PDF copy of their Expression-of-Interest (EOI) to the address below no later than 3:00 pm EDT on September 27, 2024.  Questions received by September 13, 2024 will be answered by September 20, 2024.  Questions received on or after September 13, 2024 will be answered to the best of our ability.  Responses will be provided to every interested Consultant.  An EOI consists of the federal General Services Administration (GSA) standard form SF-330[1] or a similar format providing the kinds of information as requested on the SF-330. SF-330 can be used both for the prime Consultant and all proposed subconsultants. Form SF-330 special notes The instructions for completing the SF-330 are provided on pages 1-6 of the form. The SF-330 should include recent information dated no more than one year before the submission date. Additional pages may be used to provide information requested in the various sections of the Form. In no case, must the number of additional pages exceed 15. Each side of a two-sided page will count as a separate page. Additions and Modifications to Form SF-330 Section E, Resumes of Key Personnel Proposed for This Contract The proposed Project Team should include only those full time employees currently employed as of the date the EOI. Part-time personnel, personnel not employed as of the date of the EOI or personnel used on an as-needed basis should not be counted here but may be included in subsequent presentations. Specific project experience must also include the date when the experience occurred. Individuals listed who are not currently employed by the responding firm must be identified as such. The starting date of employment must be given for individuals employed less than one year with the firm. Resumes of key individuals should be limited to a single (one-sided) page. For Construction Inspection Services, the resumes of key personnel must include: Current assignments (project, locations, duties) Estimated completion date of current assignments Client, client contact person and telephone number Professional/Technical Certifications, e.g., NICET certification levels. Section F, Example Projects Which Best Illustrate Proposed Team’s Qualifications for This Contract This section of the EOI may include pictures or graphics relative to the text. The use of non-glossy color graphics is permitted. Graphics or photos must be printed on the page and may not be otherwise attached. Pages with text, pictures or graphics, etc. on both sides of the page count as two pages. Section G, Proposal Narrative.  The consultant shall prepare a brief understanding of the procedure for Bridge NY culvert projects and understanding of the scope of work, One (1) page maximum.  Section H, Additional Information The project was previously advanced under the 2018 Bridge NY program but for funding reasons did not advance through construction.  The Project received additional grant funding and will need to be reapproved through the NYS DOT Region 8 Local Projects unit.  The documents prepared as part of the NYS DOT administered program will be made available to the selected consultant and to other consultants upon request.  Pre-negotiation audits of all selected Consultants are required per 23 CFR 172.7. Special Project Requirements:  The selection and retention of a consultant will be contingent upon the availability of the proposed key staff, unless substitutes are approved by the Orange County Department of Public Works during negotiations.  The top-ranked firms may be requested to prepare and give oral presentations before the Orange County Department of Public Works selection committee. The project is funded through State Aid under the NYS DOT Bridge NY program and the consultant shall be aware of all special provisions of this program. Disadvantaged Business Enterprises (DBEs): D/WMBEs are encouraged to submit proposals in response to this solicitation. Other proposers are encouraged to submit D/WMBE subconsultants where appropriate. Designated firms must submit proof of authority to practice engineering/land surveying in NYS (as appropriate) immediately upon designation. Subconsultants, Subcontracting, and/or joint ventures are permitted. MWBE UTILIZATION LEVEL GOAL 20.0% MBE, 10.0% WBE, 6.0% SDVOB   Title VI Compliance In accordance with Title VI of the Civil Rights Act of 1964, 78  Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A,  Office the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the U.S. Department of Transportation and Title  23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, the Orange County Department of Public Works,  hereby notifies all who respond to this solicitation, invitation, request for qualifications or proposal that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full  opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color,  national origin, sex, age, disability/handicap and income status  in consideration for an award.                                                               Proposal Due: September 27, 2024 3:00 pm                    Contract Term January 2025 to December 2026 Location where services are to be performed: County of Orange ---------------------------------------------------------------- For more information and proposal submission contact:                                                 Ryan McGuire, P.E. Deputy Commissioner, Division of Engineering Orange County Department of Public Works P.O. Box 509, 2455-2459 Route 17M Goshen, NY 10924 +1 (555) 000-0000 contact@example.gov   [1] http://www.gsa.gov/portal/forms/download/116486 Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 20% Women Owned Sub-Contracting Goal: 10% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:09/27/2024 3:00 PM Contract term: January 2025 to December 2026 County(ies): Orange Location: Lower Road, Town of Wawayanda, Orange County Business entities awarded an identical or substantially similar procurement contract within the past five years: None