Maintenance Agreement - Qexac

This contract solicits quotations for preventative maintenance and repair services on one Thermo Q Exactive Focus and three Thermo Q Exactive Basic mass spectrometry systems at the USDA Food Safety and Inspection Service’s Midwestern Laboratory in St. Louis, Missouri. The requirement is unrestricted and not set aside for small businesses, though it is identified as eligible for small business, HUBZone, and service-disabled veteran-owned small business participation. The North American Industry Classification System code is 811210, and the small business size standard is $34 million. The solicitation, issued as a combined synopsis/solicitation under FAR Part 12, uses a firm-fixed-price contract structure with all-inclusive rates covering labor, travel, and non-consumable parts. Invoicing will occur in arrears, and the total performance period spans five years, from July 11, 2026, to July 10, 2031, with four one-year optional periods beyond the base year. The contractor must ensure all work is performed by personnel certified by the original equipment manufacturer and must comply with manufacturer specifications for repairs, including returning instruments to service within three business days of replacement. Preventative maintenance is required once per contractual period, and service reports must include training and certification records. Performance is subject to strict security and access protocols, including mandatory identity verification, badge display, and restricted movement on federal property unless unescorted access is granted in writing by the Contracting Officer’s Representative (COR). Contractor personnel must adhere to confidentiality rules, cannot remove or reproduce government data without authorization, and are responsible for all travel expenses. The contract mandates compliance with Section 508 of the Rehabilitation Act for all information and communication technology deliverables, requiring an Accessibility Conformance Report based on the latest VPAT template and potential demonstrations to prove compliance. Non-compliant items must be repaired or replaced at no cost to the government. Offerors must submit a three-part quotation via email by June 19, 2026, addressing technical approach, pricing, and past performance, with evaluations based on the best value determination—prioritizing technical excellence before price fairness. The government will rely heavily on CPARS data to assess past performance, and all offerings must remain fixed for 90 days. The contract includes two option clauses (52.217-8 and 52.217-9) allowing for extension with 30-day advance notice, and requires certifications covering