This Solicitation opportunity from Department Of Defense was posted on December 12, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Maintenance Laptops

Closed

N68335-25-R-0280-U01Federal

Submission Closed12/22/2025, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 334111

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AI Contract Overview

This contract involves the manufacturing and delivery of P-8 Maintenance Laptop Sets for the U.S. Navy, specifically under a five-year fixed-price, indefinite delivery/indefinite quantity (IDIQ) arrangement. The solicitation emphasizes a full and open competitive process, with minimum guaranteed quantities including one first article test unit and a baseline of 118 Panasonic Toughbooks, along with retrofit of legacy laptop sets and additional units, totaling 21 units of a specific model. The technical scope mandates strict adherence to build-to-print drawings, with the laptops shipping with default OEM configurations, and the government will handle reconfiguration. The procurement requires export-controlled technical data access via certified DD Form 2345, and all deliverables must meet rigorous packaging, marking, and UID marking standards, including compliance with ASTM D3951-18, MIL-STD-129R, MIL-STD-130, and ISPM 15:2009 for wood packaging. Evaluation of proposals will be based on technical acceptability, past performance, and price, with the award going to the lowest-priced offer that meets all technical and past performance criteria. The contract clauses include provisions for inspection and acceptance at the destination, with the government responsible for verifying compliance with specifications and marking standards. Offerors must submit proposals in a structured format, divided into five volumes covering technical, past performance, pricing, supporting documentation, and small business plans, all to be delivered electronically through secure government systems before the specified deadline. The contract also incorporates specific FAR clauses related to prompt payment, deviations, certifications, and paperless contracting, ensuring a comprehensive framework for execution, compliance, and quality assurance.

General Info

Agency

Department Of Defense → Navair Warfare Ctr Aircraft Division

NAICS

334111 - Electronic Computer Manufacturing

Place of Performance

Set-Aside

NONE

Documents

N68335-25-R-0280 Amendment 01 Solicitation for P-8 Maintenance Laptop Sets

78 pages · rfp

High

N68335-25-R-0280 Amendment 02 Solicitation for P-8 Maintenance Laptop Sets

rfp

High

N68335-25-R-0280 Pricing Matrix

pricing-matrix

High

N68335-25-R-0280 Pricing Matrix Instructions

8 pages · other

High

Past Performance Questionnaire

past-performance

High

Table PP-1 Past Performance Contract Data

past-performance

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

2 updates

PhaseClosed

PostedNov 13

Solicitation

Notice updatedNov 20

The notice description changed.

Notice updatedDec 12

Response deadline changed from Dec 15, 2025 to Dec 22, 2025. The notice description changed.

Response DeadlineDec 22

Deadline has passed

Submission Closed

12/22/2025, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Navair Warfare Ctr Aircraft Division

Contacts1 person available

OfficeJOINT BASE MDL, NJ, 08733, USA

Organization / AgencyDepartment Of Defense → Navair Warfare Ctr Aircraft Division

Office AddressJOINT BASE MDL, NJ, 08733, USA

Contacts

Michael Miller

contact@example.gov

Full Description

UPDATE 12 DECEMBER 2025: UPDATE OF PART NUMBER

Part Number FZ-40CZ-0DAM model has been discontinued. The one-to-one replacement is FZ-40GZ-0UBM. Part Number FZ-40GZ-0UBM shall be provided as the direct replacement for the discontinued FZ-40CZ-0DAM. See N68335-25-R-0280 Amendment 02 for details. Information is updated in RED. However, it is the responsibility of interested offerors to carefully review the entire amendment. See also updated N68335-25-R-0280 Pricing Matrix.

Also, the First Article Test Unit should include the entire set of part number 4091AS1000-2.

Responses are now due by 22 December 2025 at 10:00 am EST.

UPDATE 20 NOVEMBER 2025: RESPONSES TO QUESTIONS AND ANSWERS:

Question 1: Are there any optional components, accessories, or sub-assemblies in the P-8 Maintenance Laptop Set, or must the set be built exactly as specified in the build-to-print drawings?

Government Answer: In accordance with Section L; 1.0 Volume – Technical; A. Drawing Package / SOW: 1. The Offeror shall provide a detailed narrative discussion that demonstrates an understanding of the production requirements outlined in the SOW and drawings for the retrofitting and production of the maintenance laptops. 2. The Offeror shall provide a detailed narrative discussion that demonstrates an understanding of the requirements outlined in the SOW and drawings for both new item production and refurbishment. The Offeror shall demonstrate the capability to perform testing required or has identified a sub-vendor with the capability and experience. Also, in accordance with SOW, Section 3.1 General: The contractor shall provide materials and services as required to manufacture, assemble, and deliver the support equipment listed below: Maintenance Laptop Sets (complete), Part Number 4091AS1000-2. Contractor shall use Panasonic Toughbook Laptop part number FZ-40CZ-0DAM, and laptop power cord part number CF-AA5713A2M. The contractor shall procure subcomponent INMARSAT Maintenance Cable, p/n GSE809-8090201572-STE-1, CAGE CODE 81205, through Boeing’s Spares Procurement email address (sparessolicitations@boeing.com) to request a quote and procure this part.

Question 2: Are firmware versions, OS configurations, or BIOS settings for the Panasonic FZ-40 specified anywhere, or must the laptops ship with default OEM configurations?

Government Answer: Laptops shall ship with default configurations. The Government will reconfigure the laptops with Government owned OS configurations.

Question 3: Are any pre-installation software requirements (e.g., Navy applications, imaging requirements, encryption, or baseline configurations) required before delivery?

Government Answer: There are no pre-installation software requirements.

Question 4: Does the Government require serialization or asset tagging (DoD UID labels, barcodes, etc.)?

Government Answer: See Section D, Packaging and Markings, UID Registration and DFARS 252.211-7003 Item Unique Identification and Valuation.

Question 5: Are packaging, labeling, and shipping requirements specified in the drawing package or elsewhere?

Government Answer: See Section D, Packaging and Markings.

Question 6: Is there any requirement for testing, inspection, or acceptance criteria (e.g., functional test, quality assurance checkpoints)?

Government Answer: In accordance with Statement of Work, 3.1 General, The Contractor shall provide First Article Review of the 4091AS1000-2 to the Government. The Contractor shall ship the First Article Test Unit to Lakehurst, NJ for inspection and approval. Once the inspection and approval is within compliance per Drawing Number 4091AS1000-2 and in concurrence with Lakehurst engineering approval, the Contractor can then fulfill the execution of the contract, and 3.2 Quality Assurance, The Contractor shall have in place a production quality assurance (QA) system approved with ISO 9001:2015 or better. This QA system shall be able to ensure that manufactured configuration items are built to print, functional, and reliably made IAW controlling technical drawings, specifications and standards. Each item manufactured as part of this ID/IQ contract shall have passed final inspection at NAWCAD Lakehurst prior to DD-250, and Section E, Inspection and Acceptance.

Question 7: Will there be a minimum guaranteed order quantity (min-guarantee) at time of IDIQ award?

Government Answer: In accordance with Section A, Item 6 “As stated in NAVAIR Clause BTXT.216-9506 of this contract, the contract minimum guarantees are as follows:

One (1) First Article Test Unit – Panasonic Toughbook, Part Number FZ-40CZ-0DAM.
One hundred eighteen (118) Panasonic Toughbooks, Part Number FZ-40CZ-0DAM. The
Panasonic Toughbooks shall include a Laptop (Part Number FZ-40CZ-0DAM) and
Laptop Power Cord (Part Number CF-AA5713A2M).
Retrofit one hundred four (104) Legacy P-8 Maintenance Laptop Sets, Part Number
4091AS1000-1 to Part Number 4091AS1000-2 in accordance with Government Export
Controlled drawings.
Twenty-one (21) P-8 Maintenance Laptop Sets, Part Number 4091AS1000-2.”

Question 8: Are sample units required before production orders are issued?

Government Answer: In accordance with Section A, Item 7 THE CONTRACTOR SHALL NOT BEGIN WORK ON ANY CLIN OTHER THAN CLIN 0001 (FIRST ARTICLE TEST) UNTIL THE GOVERNMENT HAS TESTED AND APPROVED THIS FIRST ARTICLE TEST UNIT (CLN 0001). See also Section B, CLIN 0001 First Article Test Maintenance Laptop Set.

Question 9: How will delivery order (DO) quantities be communicated—forecasted annually or on-demand?

Government Answer: Delivery orders will be awarded as needed on an annual basis.

Question 10: Will the Government provide historical usage data for previous Maintenance Laptop Sets?

Government Answer: The Government will not provide historical usage date for previous Maintenance Laptop Sets.

Question 11: Given the high upfront material cost of the Panasonic FZ-40 Toughbook laptops, will the Government permit any form of upfront or early payment—such as progress payments, performance-based payments, or an initial funding CLIN—to help the contractor cover material procurement costs?

Government Answer: The Government has no current plans to allow for upfront or early payments. Continue to monitor this website for any new information regarding this question.

*******************************************************************************************************************************

1. The United States Navy Program Office PMA 290, has a new requirement for the manufacturing of P-8 Maintenance Laptop Sets.

2. The Government owns the Build-to-Print Technical Drawing Package and the drawings are considered Export Controlled. All Offerors must be able to provide a certified DD Form 2345. All requesting Offerors must have a current certified DD2345 to obtain the drawings. Drawings will be provided to your designated data custodian on your certified DD2345 via the DoD Safe website. All Offerors, other than the successful Offeror, are required to destroy all export control data, regardless of form or the media on which it may be recorded, including CDs, data stored on other computer storage devices and paper documents. Offerors shall provide proof of such destruction via signed letter on corporate letterhead to the PCO via email at Michael.T.Miller248.civ@us.navy.mil.

3. This solicitation is being solicited on a full and open competitive basis.

4. The total ceiling amount for this contract will be established at the time of contract award.

5. The Government intends to award a single award five-year Fixed Price, Indefinite Delivery, Indefinite Quantity contract to the small business offeror whose proposal represents the lowest price, technically acceptable offer to the Government.

6. As stated in NAVAIR Clause BTXT.216-9506 of this contract, the contract minimum guarantees are as follows:
. One (1) First Article Test Unit – Panasonic Toughbook, Part Number FZ-40CZ-0DAM.
. One hundred eighteen (118) Panasonic Toughbooks, Part Number FZ-40CZ-0DAM. The Panasonic Toughbooks shall include a Laptop (Part Number FZ-40CZ-0DAM) and Laptop Power Cord (Part Number CF-AA5713A2M).
. Retrofit one hundred four (104) Legacy P-8 Maintenance Laptop Sets, Part Number 4091AS1000-1 to Part Number 4091AS1000-2 in accordance with Government Export Controlled drawings.
. Twenty-one (21) P-8 Maintenance Laptop Sets, Part Number 4091AS1000-2.

Text written in the color Red within the amended solicitation, N68335-25-R-0280 Amendment 01, highlight updated information. It is the responsibility of all offerors to carefully review and read the amended solictiation to note any changes from the original solicitation.