Maintenance of CMS Fax Machines

This is a Small Business Set Aside Request for Quotation prepared in accordance with FAR Part 13, as supplemented with additional information included with this notice. Quotes are being requested and a written solicitation will not be issued. Requirement number OSSO-393-2016-0018 is issued as a Request for Quotation. The Centers for Medicare and Medicaid Services (CMS) in Baltimore, MD intends to award, under Simplified Acquisition Procedures (Dollar Threshold for Simplified Acquisitions $150,000.00) a fixed price purchase order to a contractor to provide the maintenance of CMS' facsimile equipment located at the Central Office and Washington, DC; 7111Security Blvd; Governor's Court; Lord Baltimore buildings, Ambassador Buildings, 7000 and 7008 Building and Windsor location. The Qty is (172) fax machines. This maintenance agreement also provides the maintenance service for (5) facsimile machines located in the ten CMS Regional Offices. Maintenance service to be provided by the designated repair persons. If facsimile machines are needed in the regions, the shipping charges shall be included in the contract price. Fax equipment includes Panasonic, Xerox, Omnifax, Brother, Canon, Hewlett Packard, Kyocera, Ricoh, Sharp, Lanier, and Samsung. The breakdown of items and quantities that are required at each office is provided in the attachment. The period of performance will be 12 months, 9/23/16 to 9/22/17 for the base year, plus four additional Option Years. This procurement is being set aside specifically for small business concerns. The North American Industry Classification System Code (NAICS) is 811213. Responses shall be no more than five pages and must be sent electronically in MS Word format to phillip.harrell@cms.hhs.gov or in paper no later than 3:00pm on August 24, 2011 to Phillip Harrell, Department of Health and Human Services, Centers for Medicare and Medicaid Services, Office of Acquisition and Grants Management, 7500 Security Blvd, , Baltimore, MD 21244. Your response shall include all parts, labor, telephone support and travel. The Government intends to award an order to the responsible offeror whose quotation is the lowest price and most technically acceptable. Responses shall include the following: 1) Contractor's plan to perform the Statement of Work; 2) Past performance information - experience to perform the required services; and 3) Price - fully loaded rate and anticipated hours. All responses will be evaluated on the following Evaluation Criteria: 1) Technical - meeting the requirement, 2) Past Performance - relevance and quality of prior performance; and 3) Price - amount the Government intends to award to the responsible offeror whose quotation is the lowest and most technically acceptable price. Contractors must provide pricing for the base year and each of the four Option Years. All questions regarding this requirement must be submitted in writing no later than August 16, 2016 at 12:00pm. Note: This will be an all or none price quote. All contractors submitting responses must be able to provide service for all items.