Maintenance Renewal for PROCISE Protein Sequencers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Submit offers on NIAID-RFQ-19-1960138. This solicitation is a request for quotes (RFQ). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-01, dated December 20, 2018. The associated North American Industry Classification System (NAICS) code for this procurement is 811219 with a small business size standard of $20.5M. The National Institute of Allergy and Infectious Diseases (NIAID), is seeking to procure maintenance for Procise Protein Sequencers. The contractor shall provide a service agreement for two (2) PROCISE Protein Sequencers that consist of the following: l) Sequencer AB Model 491, Serial #10000035 that includes a PE200UV detector s/n 292N4091001 an AB 140D HPLC pump s/n 110000078, and 2) Sequencer AB Model 494, Serial #9409169J that includes a PE200 UV detector s/n 292N0060802E an AB 140CHPLC pump 19408167. Please see attached Statement of Work (SOW). Service plan to include: 1). Parts (excluding consumables and reagents), labor and travel for remedial repair, for the period of one year, 2). Planned Maintenance visit, 3). Guaranteed priority response time of 2 business days after receipt of a service call for instruments located at NIH Bethesda, MD campus. If vendor fails to arrive at the instrument location within 2 business days for reasons other than customer's failure to provide access to vendor or causes beyond the reasonable control of vendor, the vendor will provide customer a service plan renewal credit in an amount equivalent to one day's pro-rated charge for each day vendor response is late and 4). Priority telephone and email access to instrument technical support. (a) Access: NIAID will provide access to the instrument for repair service, planned maintenance, performance verification, and other service calls within the plan period. (b) Planned Maintenance: At least one Planned Maintenance (PM) visit will be provided, any additional PM visits as determined necessary by vendor to minimize service calls. (c) Call Placement: Vendor shall provide priority response time service. Anticipated Period of Performance (POP) is for a 12-month Base Period Base Period - 5/23/19 to 5/31/20 NIAID will evaluate quotes to determine the best value to the government. NIAID will make a Best Value Determination based on the capability of each offeror's quote to provide all requested products/services and meet the required technical specifications of service coverage, to provide acceptable replacement parts, to provide service in a timely manner as stated in the SOW, and at a reasonable price. Offerors shall demonstrate experience servicing the types of PROCISE Protein Sequencers referenced in the SOW. The Government's objective is to obtain the highest quality considered necessary to achieve the project objectives, with a reasonable price. Non-price factors, when combined, are considered more important than price. In the event quotes are evaluated as equal in non-price factors, price will become a major consideration in selecting the successful offeror. The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest. The following FAR provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018) -Addendum tailoring FAR 52.212-1 is attached to this RFQ FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (Oct 2018) Offerors must complete annual representations and certifications on-line at http://www.sam.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items The following contract clauses apply to this acquisition: FAR 52.212-4 Contract Terms and Conditions Commercial Items (Oct 2018) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Jan 2019) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) (May 2014) HHSAR 352.203-70 Anti-Lobbying (Dec 2015) HHSAR 352.239-74 Electronic and Information Technology Accessibility (Dec 2015). HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015) Quoter must include the following provision in their quote and check the appropriate response. 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) (a) Definitions. "Inverted domestic corporation" and "subsidiary" have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10). (b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4. (c) Representation. By submission of its offer, the offeror represents that- (check one) ____(1) It is not an inverted domestic corporation: and ____(2) It is not a subsidiary of an inverted domestic corporation By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov). This is an open-market combined synopsis/solicitation for Cryogenic Freezer Services as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. All quotes shall include: price, confirmation of required delivery timeframe; point of contact: name, phone number & email; DUNS #; and Cage Code. The Government may evaluate only those quotes that fully meet the requirements as outlined above and respond to the solicitation instructions and requirements. Failure to furnish a full and complete quote as instructed may result in the Offeror's response being considered non-responsive and will therefore be eliminated from further consideration and award. If an offeror proposes an OPEN MARKET item, NIAID will only consider those which are clearly identified on the quote as Open Market. All or part of the successful offeror's quote may be incorporated in any contract resulting from this solicitation. The successful offeror's quote may be incorporated by reference. To facilitate the award process, all quotes should include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" (Quoter shall list exception(s) and rationale for the exception(s).) Offers may be e-mailed to blandl@mail.nih.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).