Maintenance Services, Supplies, Materials, Equipment, & Software

Waller Independent School District (WISD) is seeking proposals under RFP# 251-2025 for the provision of maintenance services, supplies, materials, equipment, and software on an as-needed basis, with the goal of awarding multiple contracts to vendors offering competitive discounts from their catalog, website, or retail prices. The solicitation is open to vendors who do not already hold an existing contract with WISD for these services, with proposals due by March 21, 2025, at 2:00 p.m. Responses are encouraged to be submitted electronically via WISD’s online system, although sealed paper proposals addressed to the district’s Purchasing Department will also be accepted at the district’s administration office in Waller, Texas. The district retains the right to reject any or all proposals and to waive minor irregularities as deemed appropriate. The contract, with a value estimated between $500,000 and $5,000,000, is structured to serve the district’s ongoing maintenance needs and requires vendors to comply with various legal and ethical standards, including conflict of interest disclosures, federal debarment certifications, and the completion of the Texas Certificate of Interested Parties (Form 1295) for contracts exceeding certain thresholds. Supporting documentation includes federal tax form W-9, and vendors must also adhere to specific submission protocols for compliance with state and federal regulations. The procurement process emphasizes transparency, competitive pricing, and adherence to legal requirements, with the primary contact being Damaris Benitez at WISD’s Purchasing Department. The district’s procurement activities are part of a broader effort to ensure reliable, compliant, and cost-effective maintenance solutions across its facilities in Texas.