This Solicitation opportunity from California was posted on July 16, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
PDF, High priority: read this first1 page · amendment
HighAI Summary for Addendum 1 - RFP TI-24-388 Managed Print Services: Addendum No. 1 to RFP No. TI24-388 for Managed Print Services, dated August 5, 2024. This notice to proposers changes and supersedes language in the original RFP and adds a YouTube link to the pre-proposal meeting recording. It instructs proposers to acknowledge receipt by signing and submitting the addendum with their proposal, warning that failure to do so may result in disqualification.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for Appendix A MPS RFP v002 - City Facilities Categories: Appendix A to MPS RFP v002. The document is a table of City of Long Beach departments, divisions, locations, and categories for multiple facilities, including City Hall, Water, Fire, Police, Libraries, and Health locations. It appears to serve as a reference or classification appendix tied to the solicitation and includes site address details and category designations.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for Appendix B MPS RFP v003 - page volume table: Appendix B of MPS RFP v003 appears to be a pricing/usage attachment listing departments, divisions, locations, categories, and average monthly page volumes for color and monochrome printing. The content is formatted as tables across a page split and includes Long Beach city locations and category assignments, indicating it is supporting solicitation data for a managed print services procurement.
XLSX
XLSX, High priority: read this first27 pages · rfp
HighAI Summary for Appendix B MPS RFP v003 - Usage Table: Appendix B of an RFP (version v003) presented as an Excel table of departmental printing/copier usage by location, category, and average pages per month. The file lists City Hall, Libraries, Health, Water, Fire, and other sites with color and monochrome page counts, meter/usage notes, and some blank or missing values. It appears to be a pricing or capacity appendix supporting solicitation response preparation.
PDF
PDF, High priority: read this first2 pages · sow
HighAI Summary for Appendix D - Security Requirements: Appendix D security requirements pulled from an RFP. It outlines minimum security controls for print devices, including NIAP certification, CLETS confidentiality requirements, secure boot, encryption, authentication, access restriction, secure print, auditing, monitoring, configuration management, and anti-tampering measures. It also references applicable regulatory frameworks such as HIPAA, PCI DSS, and NIST CSF 2.0.
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PDF, High priority: read this first3 pages · rfp
HighAI Summary for Attachment A - Authorization & Certification: Attachment A for a City of Long Beach Request for Proposals, containing the proposer’s authorization and certification statements. It includes signature authority requirements by entity type, agreement to the RFP terms and ethics handbook, fixed pricing validity, collusion and conflict-of-interest certifications, federal debarment/suspension representations, and local preference certification. It also provides an exceptions-to-terms-and-conditions section for listing any requested objections or negotiation points.
DOCX
DOCX, High priority: read this first5 pages · sow
HighAI Summary for Narrative Proposal Template - Managed Print Services RFP: Editable narrative proposal template posted to Long Beach Buys for an RFP response. It collects proposer and subcontractor contact information, capacity and experience, references, staffing, training/support approach, and detailed answers on managed print solution breadth, project design, coordination, and device sustainability/integrity. The content indicates this is a structured proposal questionnaire/template for respondents to complete and submit with their narrative proposal.
PDF
PDF, High priority: read this first13 pages · amendment
HighAI Summary for RFP TI24-388 Addendum No. 2 Q&A - Managed Print Services: Addendum No. 2 (Q&A), dated August 27, 2024, for RFP No. TI24-388, Managed Print Services, issued by the Department of Financial Management, City of Long Beach. This notice changes and supersedes language in the original RFP and requires proposers to acknowledge receipt with their proposal. It provides responses to proposer questions about current fleet makes/models, usage data, hard drive wipe requirements, scanning and Laserfiche/TCM environment, lease/contract structure, termination options, current lease maturity, staffing, cooperative contracts, user volume, document types, security, OCR, faxing, and other operational details.
PDF
PDF, High priority: read this first1 page · amendment
HighAI Summary for RFP TI-24-388 Addendum No. 3: Addendum No. 3 to RFP No. TI24 388 for Managed Print Services, dated August 28, 2024. This notice to proposers changes and supersedes language in the original RFP, and extends the proposal due date to 11:00 AM on September 17, 2024. Proposers are instructed to acknowledge receipt by signing and submitting the addendum with their proposal.
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PDF, High priority: read this first49 pages · rfp
HighAI Summary for RFP TI-24-388 Managed Print Services: City of Long Beach Request for Proposals RFP TI-24-388 for Managed Print Services, released July 16, 2024. The solicitation seeks a contractor to provide multifunction devices and desktop printers, including purchase or lease options, maintenance, support, supplies, and cost-per-page service pricing. It includes proposal submission instructions, key dates, official contact information, evaluation and qualification sections, and a detailed scope of work. The contract term is five years with options for two one-year renewals, and the document emphasizes OEM authorization, certified technicians, change management support, and implementation of a citywide print consolidation program.
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PDF, Low priorityother
LowAI Summary for Appendix C - MPS Device Contract Maturity: Appendix C, version v001, appears to be a contract maturity or expiration tracking table for MPS devices by month/year, department, division, and category. The content lists numerous City Hall, Libraries, Health, Water, Fire, and other department entries with expiration dates from Jun-24 through Jan-25. It is formatted as a schedule or inventory appendix rather than a solicitation, award, or statement of work.
XLSX
XLSX, Low priority18 pages · other
LowAI Summary for Appendix C - MPS Device Contract Maturity v001: Appendix C spreadsheet for MPS Device Contract Maturity v001, showing a month-by-month inventory of locations/departments, divisions, and category classifications with expiration months from Jun-24 through Apr-25. The table appears to track contract/device maturity or expiration timing across city facilities and departments, including City Hall, Libraries, Water Depts, Fire, Police, Health, Airport, and other sites. The document contains data entries only and no solicitation, contract terms, pricing, or submission instructions.
PDF
PDF, Low priority4 pages · other
LowAI Summary for Equal Benefits Ordinance Disclosure Form: City of Long Beach Equal Benefits Ordinance (EBO) Disclosure Form and certification attachment. The document explains EBO compliance requirements for contractors/vendors, including equal benefits for employees with spouses and domestic partners, possible provisional compliance timelines, required documentation, and certification language. It is associated with contract award/execution and includes signature fields for contractor/vendor information and acknowledgement of compliance obligations.
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Timeline
1 update
PhaseClosed
Posted
Solicitation
Deadline changed
Response deadline changed from Sep 10, 2024 to Sep 26, 2024.
Response Deadline
Deadline has passed
Submission Closed
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AgencyCalifornia → Long Beach Technology and Innovation
The City is seeking a Contractor to provide Multi-Function Devices (MFDs) and desktop printers with both purchase and leasing options including maintenance, support, and supplies.
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