M&R-FAC Compound Generator PMSC contract 7901 - XJZMSRVC

The U.S. Embassy Djibouti, under the Department of State, is seeking competitive quotations for a preventive maintenance services contract for two diesel-fueled standby generators located at the Chancery compound in Djibouti, identified by solicitation number 19DJ1026Q0014. The contract is classified as a commercial item procurement under a firm-fixed-price structure, with award intended for the lowest-priced, acceptable, and responsible offeror using a lowest price technically acceptable (LPTA) methodology. Performance spans a one-year base period with two optional one-year extensions, totaling a potential three-year duration with a maximum allowable extension of six months, bringing the absolute end to no later than three years and six months from contract award. Work must be performed in strict accordance with Caterpillar manufacturer guidelines, using only genuine OEM parts sourced through authorized dealers, and all services must adhere to the specified Performance Work Statement, including mandatory submissions of maintenance plans, work checklists, test and inspection reports, laboratory results, and log entries tied to each service visit. All offerors must be currently registered in the System for Award Management (SAM) and provide proof of registration including the UEI number, as failure to do so renders the proposal non-responsible. Proposals must include the completed SF-1449 form, Section I pricing, Section 5 representations and certifications, and any additional documentation required under Section 3, all submitted as Word, Excel, or PDF files not exceeding 30MB per attachment. Submissions exceeding this size must be split across multiple emails. Compliance with FAR clauses covering ethics, whistleblower protections, labor standards, trafficking in persons, employment verification, Workers’ Compensation (Defense Base Act), and prohibitions on certain telecommunications and software is required. The contract mandates the inclusion of DBA insurance costs, adherence to PPE standards, and identification of contractor personnel as non-federal employees in all communications. Key personnel—Project Manager, Lead Electrician, and Generator Systems Technician—must submit resumes with certifications, and offerors must provide three recent, relevant examples of past performance supporting generator maintenance or similar electrical/mechanical systems. Invoices must itemize Value Added Tax separately, be submitted in duplicate to the Budget and Finance Department at U.S. Embassy Djibouti, and comply with FAR 32.905(e). Contract records must be retained for three years after final payment, and the Contracting Officer’s Representative will oversee all deliverables, approve work plans prior to