Mast Arm Poles

The North Carolina Department of Transportation, through its Traffic Services Unit Division 3, is seeking sealed bids for the supply of Metal Mast Arm Poles under Solicitation Number 54-JJ-PR34442, with proposals due by May 20, 2026. The contract requires delivery of Single and Double Arm Poles with foundations to specified locations across North Carolina, with all shipments governed by FOB Destination terms, meaning ownership and risk transfer only upon arrival at the designated delivery site in Castle Hayne, NC. Vendors must comply with NCDOT’s 2024 Standard Specifications for Roads and Structures, particularly Section 1096 on Overhead Sign Structures, and ensure all products meet certification requirements from UL, ASME, AGA, NEMA, and ANSI. The solicitation mandates submission of shop drawings within 30 days of purchase order issuance, manufacturer warranties upon request, and adherence to strict packaging, labeling, and inspection protocols, though no bar-coding or military standards are required. Delivery must occur within 150 calendar days after approval of shop drawings, with all shipments restricted to Monday through Thursday between 7:00 AM and 5:30 PM and requiring a 48-hour advance notice. Award will be made based on the lowest price that meets technical specifications, aligning with a Lowest Price Technically Acceptable (LPTA) approach, though the State retains discretion to select the offer in its best interest, allowing limited consideration of non-price factors. Vendors must submit completed pricing in Attachment A and comply with multiple mandatory attachments including HUB Vendor Information, Certification of Financial Condition, and Location of Workers Utilized, with failure to submit any rendering the bid non-responsive. A unique provision under Attachment H permits North Carolina resident vendors to match the lowest non-resident bid under Executive Order #50. Vendors must be listed on NCDOT’s Approved Product List for Structural Steel or Steel Mill, may not subcontract any portion of work without prior written consent, and must certify they are not debarred, comply with E-Verify, and maintain financial stability, with any material financial changes requiring notification within 30 days. All submissions must be made electronically via the NC eVP portal, with no exceptions for late bids, and inquiries must be directed to the primary point of contact, Jason James, via email with the specified subject line. The Contract Manager role, though required to be designated by the vendor, remains unnamed in this solic