Master Order for Campaign Hats

Texas A&M University – Central Texas is seeking to establish a Master Order with qualified vendors to supply Campaign Hats, specifically the Cover, Campaign with Chin Strap, to the Texas A&M University Uniform Distribution Center for delivery to College Station, TX. The hats must strictly adhere to detailed specifications including Conservation Green color, Four Dent long/oval style, a three-inch double thick brim with round front-rear-side crown eyelets, ¼ inch oval side eyelets positioned 2 ½ inches from the brim edge, and a ¼ inch black leather swivel chin strap of Stetson 3X Beaver construction. No substitutions are permitted, and items must match existing stock exactly. The solicitation calls for 900 units, with prices required to remain firm for the entire term of the agreement, and unit pricing must be provided to govern any extension errors. Delivery must be F.O.B. Destination, Freight Prepaid and Allowed, to College Station, TX, with all shipping, handling, and fuel surcharge costs borne by the vendor. Deliveries are restricted to business hours Monday through Friday, 8 a.m. to 5 p.m. CST, excluding university holidays. The Master Order will commence on September 1, 2026, for an initial one-year term and automatically renews for consecutive one-year periods up to a maximum of five years, unless either party provides written notice of non-renewal at least thirty days prior to expiration. Payment terms are strictly Net 30 days after receipt and acceptance of goods and submission of an uncontested invoice; invoices must reflect quoted prices and be addressed as specified per order. The vendor's pricing may be adjusted upon renewal to reflect increased costs, but if no maximum percentage increase is specified, it defaults to zero percent. Evaluation for award will be based on a best value determination, considering pricing, vendor reputation and quality, technical fit, past performance, delivery and service, compliance with HUB and disability procurement goals, and other factors a private business would consider. The agreement is subject to Texas A&M Standard Terms and Conditions, which include termination rights without penalty for non-performance or lack of legislative appropriation, and termination for convenience with thirty days’ written notice. Liability upon termination is limited to payment for goods received prior to termination, with no compensation for anticipated profits or overhead. The university may add items to the Master Order with mutual written consent on pricing. The solicitation encourages but does not require subcontracting with VetHUB certified businesses, and a subcontracting plan is