Medical Subject Matter Expert Support Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and 13.106, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested and a written solicitation will not be issued. The Government intends to award a Time and Materials contract under the Simplified Acquisition Procedures using FAR Part 13. (ii) The solicitation reference number is HSHQDC-15-Q-00270. This requirement is issued as a Request for Quotation (RFQ). (iii) This RFQ and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83. (iv) This solicitation is set aside for small business. The associated North American Industry Classification System (NAICS) code is 621111 Office of Physicians (except Mental Health Specialists). (v) The Contract Line Item Numbers, Items, Quantities, and Units of Measure (including options) are listed in Standard Form 18. (vi) The contract shall provide for Medical Subject Matter Expert support services in accordance with Attachment A. (vii) The period of performance: September 9, 2015 through September 8, 2016 (Base year) plus four one (1) year options. The place of performance should be at the contractor's facility. FAR 52.217-8, Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days. The requirement contains FAR Subpart 52.217-8. The Government will evaluate this option by considering the prices proposed for the base period and the option periods with the understanding that should the Government elect to utilize the FAR Subpart 52.217-8 clause, the scope of work and price will be exactly the same, other than period of performance, as the base period or option period being extended. (End of clause) (viii) The provision at 52.212-1, Instructions to Offerors - Commercial Items (Apr 2014), applies to this acquisition. ADDENDUM to 52.212-1: Quoter must address each of the technical requirements outlined in section "vi" to include a resume of Key Personnel. Quoter's submission must include the following information: Dun & Bradstreet Number (DUNS); Northern American Industrial Classification System (NAICS) Code; Contact Name; Contact Email Address; Contact Telephone and Fax Number; Complete Business Mailing Address. Quoter's shall submit the name and contract information of at least three relevant Past Performance references. Each Quoter shall submit Pricing as a separate document that shall include the format shown on Attachment A. The Quoter shall not submit more than three (3) pages for their Pricing Quotation. The Technical Capability Quotation shall be no more than ten (10) pages. The entire submitted Quotation shall be no more than seventeen (17) pages, including resumes. This does not include the Past Performance reference. No price information shall be in the Technical Capability Quotation. (End of Provision) (ix) The provision at 52.212-2, Evaluation - Commercial Items (Oct 2014) applies to this acquisition. (a) EVALUATION CRITERIA AND BASIS FOR AWARD 1.0 EVALUATION AND AWARD: Multiple awards will be made to the two responsible Quoters submitting an overall Quotation that is determined most advantageous to the Government, price and non-price factors considered. NOTE: The Government intends to make contract awards (i.e., one contract award each) to two Awardees. However, the Government reserves the right to increase or decrease the number of awardees based on the results of the evaluation. Awards will be made to the Quoter(s) whose quotations meet the Government's requirements and whose technical performance and price represent the most advantageous to the Government. The evaluation of quotations will be based on a technical evaluation of the Technical Capability and Past Performance non-price evaluation factors. 1.1. Technical Capability is more important than Past Performance. When combined, the technical evaluation factors of (i) Technical Capability, and (ii) Past Performance are significantly more important than Price. As the technical evaluation of quotations approaches equality, greater will be the importance of price in making the award determination. In the event that two or more quotations are determined not to have any substantial technical differences, awards may be made to the lower priced quotation. It should be noted that award may be made to other than the lowest priced quotation if the Government determines that a price premium is warranted due to technical merit. The Government may also award to other than the highest technically rated quotation, if the Government determines that a price premium is not warranted. Past Performance Assessments: The Quoter's past performance will be evaluated on the basis of information contained in the Quoter's submission and the information that the Government obtains through reference checks or other means. The past performance evaluation will assess the Quoter's record of providing high quality services of a similar nature in a manner that ensures maximum accuracy, throughout, cost effectiveness and overall client satisfaction. Past Performance includes relevance of experience and past performance quality. 1.2 Awards may also be made on the basis of initial quotations without discussions. Quoters are therefore cautioned that each initial quotation should contain the Quoters best terms. 1.3 Price Analysis: The Government will conduct its price analysis using one or more of the techniques listed below: 1. Comparison of proposed prices received in response to the solicitation. 2. Comparison of proposed prices with independent government cost estimates. 3. Comparison of proposed prices with prices obtained through market research for the same or similar items. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options(s). The Government will evaluate FAR clause 52.217-8 Option to Extend Services (NOV 1999). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Quoter's within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (x) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (March 2015), applies to this acquisition. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. (xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items Alternate I (May 2015) applies to this acquisition. ADDENDUM to 52.212-4: The clause 52.217-9 Option to Extend the Term of the Contract (MAR 2000). (a) The Government may extend the term of this contract by written notice to the Contractor at any time within the term of the contract, provided that the Government gives the Contractor preliminary written notice of its intent to extend at least (60) days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months. (End of Clause) Note: Original invoices shall be e-mailed to: dfcops@fins3.dhs.gov with a courtesy going to the COR, Contracting Officer, and Contract Specialist. (xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2015), applies to this acquisition. (xiii) The following additional clauses provisions are cited: HSAR 3052.209-70 Prohibition on contracts with corporate expatriates; and HSAR 3052.242-72 Contracting Officer's Technical Representative. Full text of FAR clauses and provisions incorporated by reference can be found at www.arnet.gov and HSAR clauses at http://farsite.hill.af.mil/VFHSARA.HTM. (xiv) Rating under the Defense Priorities and Allocations System (DPAS) - N/A. (xv) Any requests for additional information or explanations concerning this document must be received no later than 10:00 a.m. Eastern Time (ET) on Wednesday, July 22, 2015. In order to receive responses to questions, Quoters must cite the section, paragraph number, and page number. Quotations are due no later than Friday, July 31, 2015 at 10:00 a.m. ET and must be submitted electronically (via email) to the individuals noted in section "xvi." (xvi) Any requests for additional information or explanations concerning this document must be submitted to Ni'eema Ba'th, Contract Specialist (202)447-5568 at nieema.bath@hq.dhs.gov and to Ronald Jean-Baptiste, Contracting Officer, (202) 447-5705 at Ronald.Jean-Baptiste@hq.dhs.gov . Attachments: 1) Standard Form 18 - Request for Quotation 2) Attachment A - Statement of Work