Medium Voltage Switchgears

The Texas Department of Criminal Justice is soliciting bids for the procurement of medium voltage switchgears to support a substation upgrade at the Pack Unit in Navasota, Texas, under solicitation number IW242971. The procurement is structured as an Invitation for Bids with a submission deadline of March 12, 2026, at 3:00 PM CST, and bids must be submitted electronically via email to BIDS@TDCJ.TEXAS.GOV with the solicitation number in the subject line; hard copies may also be delivered to the Contracts and Procurement Department in Huntsville, Texas, but faxed bids are not accepted. Bidders are required to use the official TDCJ bid form and submit all required documentation including a DUNS number, tax ID, and signed certifications, with all signed documents in PDF format and other materials in Word or Excel, limited to a maximum of 10 MB per email. Compliance with TDCJ’s standard terms and conditions is mandatory, covering product quality, warranty, delivery, inspection, and acceptance protocols, with bid responses becoming binding only upon formal acceptance via purchase order under Texas law. The scope of work requires the vendor to supply medium voltage switchgears compliant with UL/ETL listing standards and all applicable codes including the National Electrical Code (NFPA 70), NFPA 70E, NETA ATS, and TDCJ-specific policies such as RM-48, RM-11, and RM-42. Equipment must be Wi-Fi enabled for integration with building management systems and delivered to the secure TDCJ facility, adhering to strict security protocols including mandatory non-employee background checks for all personnel and valid photo ID requirements. The vendor is responsible for all installation, field services, startup, and training, including at least two two-hour training sessions for up to eight TDCJ staff. Inspection and acceptance will occur on-site, with TDCJ retaining sole authority to approve delivery and work completion; independent testing entities are prohibited from rendering acceptance decisions. Packaging and marking must follow manufacturer guidelines to prevent damage, with all labels requiring white letters on black backgrounds or stainless steel tags, measuring at least 1/4 inch high for standard equipment and 3/8 inch for main disconnects. Evaluation will consider price, bidder performance history, quality conformance, and best value factors, though no explicit weights or adjectival ratings are assigned, indicating a hybrid award approach possibly leaning toward lowest price technically