Mitchell CS FY2027 C2

Please reference Form 470 #270000179 on all correspondence. You must refer to the attached RFP document for full details. Please address Technical questions to the Technical Contact. All cost proposals must reflect any available governmental unit discounts. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. If a product includes mixed functionality, please indicate the allocation for each function (i.e. 60% Internal Connections and 40% BMIC). Vendors may submit alternative equipment as long as the equipment is an equivalent make and model or serves a similar functionality. Please note: USAC has advised applicants to include all three types of service on each Category 2 Form 470. MIBS was listed above in case USAC deems any of the necessary software licenses to fit that category. Mitchell Community Schools (the Applicant) is seeking proposals for a project to supply network licenses and/or equipment at its eligible locations. Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency.
The Applicant seeks an agreement that allows it to work with the selected vendor to adjust quantities and/or scale back or cancel the project entirely as needed based upon funding availability and/or the best interests of the Applicant.
Vendor installation is not being requested. ____________________________________________ Questions
No informational meetings or building visits will be scheduled. Any questions related to the technical aspects of this document should be directed to Sam Klawitter, Technology Director at erate@mitchell.k12.in.us , no later than 1pm local time on August 21st, 2026. Answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. ________________________________________ Proposal Delivery
The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. Bids should e-mailed to the office of Sam Klawitter, Technology Director at erate@mitchell.k12.in.us by 1pm local time on September 18th, 2026. _______________________________-
Technical Contact: Sam Klawitter, Technology Director at erate@mitchell.k12.in.us
Requested services (5 line items): - Category 2 — Basic Maintenance Of Internal Connections — Antennas, Connectors, And Related Components - Category 2 — Internal Connections — Wireless Access Points And Necessary Software And Licenses - Category 2 — Internal Connections — Antennas, Connectors, And Related Components - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points - Category 2 — Managed Internal Broadband Services — Existing Equipment
State/local procurement requirements: All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. All bidders are encouraged to: 1. Read and follow the RFP carefully. 2. Adhere to the FCC E-Rate rules.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/270000179/130648/22353667-USAC_FCC_FORM_470_APPLICATION_270000179_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/270000179/130648/22353635-FY2027%20Mitchell%20C2%20RFP%201%20.pdf