This Solicitation opportunity from New York was posted on June 20, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Roswell Park Cancer Institute is seeking competitive proposals for various components of a mobile lung CT scanner system to support its Early Detection Driven to You (EDDY) program. Bidders can submit proposals for individual components or multiple components on a "cafeteria style" basis, including the lease or purchase of a tractor and driver, a trailer and chassis, and a low-dose CT scanner. The contract, which has a duration of three years with two optional one-year renewal periods, aims to enhance mobile lung cancer screening capabilities within Erie County, New York. The project emphasizes flexibility in procurement options, allowing for leasing or outright purchase, and encourages responses to relevant supplemental questions.
The solicitation, posted on June 20, 2024, with a deadline of July 15, 2024, is open to entities interested in providing these specialized medical and transportation components. The contract value is estimated between $500,000 and $2,000,000. Notably, the procurement is not set aside for service-disabled veteran-owned, minority-owned, women-owned, or disadvantaged-owned businesses, and the vendor must have not previously awarded an identical or similar contract within the past five years. The primary point of contact is Matthew Jankowiak, Strategic Sourcing Manager, reachable via email or phone. The project aims to support mobile lung cancer screening efforts at Roswell Park's Buffalo location, leveraging innovative mobile imaging technology to improve early detection efforts.
HighAI Summary for Appendix A-1 EEO Requirements (v. 5.2023): This document outlines the Equal Employment Opportunity (EEO) requirements for vendors contracting with Roswell Park, specifically adhering to Article 15-A of the New York Executive Law and 5 NYCRR Parts 140-147. It details non-discrimination policies, requirements for employment solicitations, subcontracting obligations, and the mandatory submission of EEO Staffing Plans and Workforce Utilization Reports.
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PDF, High priority: read this firstcontract-document
HighAI Summary for Appendix A: Roswell Park Required Clauses (v. 7.2023-1): A supplemental document containing mandatory legal clauses for agreements with Roswell Park Comprehensive Cancer Center. It covers non-collusive bidding, NY State Comptroller approval, procurement lobbying, sales tax certification, HIPAA and FDA compliance, governing law (New York), and record-keeping requirements.
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DOCX, High priority: read this firstspecifications
HighAI Summary for Appendix C: Information and System Security Requirements: This document is Appendix C of an agreement with Roswell Park Comprehensive Cancer Center. It outlines the mandatory information and system security requirements for vendors accessing protected health information (PHI) or Roswell Park systems. Key provisions include data encryption standards (NIST/FIPS 140-2), compliance with HIPAA and New York State laws, security program alignment with industry frameworks (NIST CSF, HITRUST, ISO27001), right-to-audit clauses, PCI DSS compliance, and annual penetration testing requirements.
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DOCX, High priority: read this firstspecifications
HighAI Summary for CT Purchase & Service Agreement Term Sheet: A term sheet outlining the mandatory key terms for the purchase and service agreements of a mobile CT system for Roswell Park Comprehensive Cancer Center. It defines critical requirements for shipment, acceptance periods, product and service warranties, disabling device warranties, and subcontractor obligations to be incorporated into the final contract resulting from an RFP.
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XLSX, High priority: read this firstrfp
HighAI Summary for EDDY Supplemental Questions - Roswell Park: A supplemental questionnaire for proposals regarding ancillary items to support the lung cancer early detection (Eddy) program at Roswell Park. The document requests information on mobile CT experience, build time estimates, green energy alternatives, design feasibility, and three professional references.
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DOCX, High priority: read this firstspecifications
HighAI Summary for Mobile CT Clinical Equipment Lease Terms: A term sheet outlining the mandatory lease and service agreement requirements for mobile CT equipment for Roswell Park Comprehensive Cancer Center. It defines critical terms including shipment, acceptance periods, product warranties, lease buy-out options, and payment commencement.
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XLSX, High priority: read this firstspecifications
HighAI Summary for RFP 25-518 Bid Table - Mobile Lung CT Scanner: Pricing sheet and bid table for RFP# 25-518 regarding Mobile Lung CT Scanner, Trailer, and Ancillary Items for the EDDY (Early Detection Driven to You) Program at Roswell Park Comprehensive Cancer Center. It requires detailed Total Cost of Ownership (TCO) pricing over a 5-year term, including implementation, licensing, hardware, and support costs.
DOCX
DOCX, High priority: read this firstrfp
HighAI Summary for RFP # 25-518: Mobile Lung CT Scanner, Trailer, and Ancillary Items: Issued June 20, 2024, by Roswell Park Comprehensive Cancer Center, this RFP seeks competitive proposals for components of a mobile lung CT screening unit (EDDY Program). The solicitation allows for 'cafeteria-style bids' across four categories: Tractor and Driver, Chassis and Trailer, CT Scanner, and Supplemental Questions. Proposals are due by July 15, 2024, at 2:00 PM EST. The document outlines mandatory requirements, a detailed evaluation matrix (weighted heavily on pricing and technical ability), and required legal appendices.
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XLSX, High priority: read this firstspecifications
HighAI Summary for Roswell Park Chassis & Trailer Mandatory and General Requirements: This document outlines the mandatory and general technical specifications for the lease or purchase of a trailer and chassis to be used as a mobile lung cancer screening unit for Roswell Park. It includes detailed requirements for uptime, electrical/telecom infrastructure, weatherproofing for Buffalo, NY, and accessibility features, as well as a questionnaire regarding the vendor's experience and capabilities.
XLSX
XLSX, High priority: read this firstspecifications
HighAI Summary for Roswell Park Mobile CT Scanner Mandatory and General Requirements: A technical requirements checklist for the lease or purchase of a mobile CT scanner for Roswell Park's lung cancer screening unit. The document details mandatory technical specifications (slice count, rotation speed, bore size, etc.), software requirements, service contract terms, and general vendor experience queries.
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XLSX, High priority: read this firstspecifications
HighAI Summary for Tractor & Driver Mandatory and General Requirements: This document outlines the mandatory technical specifications and general requirements for the procurement of a tractor and driver for Roswell Park. It includes detailed vehicle specifications (horsepower, torque, axle ratios, etc.), service contract requirements, uptime guarantees, insurance mandates, and a request for vendor experience and references. The document allows for either the lease of a tractor and driver or the purchase of a cab with a rented driver.
PDF
PDF, Low prioritycertification
LowAI Summary for Certification Under Executive Order No. 16 (Russia Business Operations): A certification form requiring vendors to disclose whether they conduct business operations in Russia, in compliance with Executive Order No. 16. The document defines business operations in Russia and provides options for vendors to certify their status, including exceptions for winding down operations or providing vital health and safety services.
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DOCX, Low priorityother
LowAI Summary for EEO Policy Statement: A template for an Equal Employment Opportunity (EEO) Policy Statement to be completed by respondents to a Roswell Park RFP. The document outlines the respondent's commitment to non-discrimination, minority employment efforts, and compliance with Human Rights Law and other applicable non-discrimination statutes.
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DOCX, Low priorityother
LowAI Summary for EEO Staffing Plan: A template form for Respondents and Subcontractors to report workforce demographics by gender, race, and ethnic identification as part of a proposal submission to Roswell Park.
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DOCX, Low priorityother
LowAI Summary for Non-Collusion Affidavit - Roswell Park Comprehensive Cancer Center: A template for a Non-Collusion Affidavit required for bidders responding to a Request for Proposal (RFP) from Roswell Park Comprehensive Cancer Center. The document requires the bidder to certify that their pricing and response were developed independently without collusion or prohibited agreements.
DOCX
DOCX, Low prioritycontract-document
LowAI Summary for Roswell Park Comprehensive Cancer Center Business Associate Agreement: A template Business Associate Agreement (BAA) between Roswell Park Comprehensive Cancer Center (Covered Entity) and a Business Associate. The document establishes the legal obligations regarding the protection of Protected Health Information (PHI) in compliance with HIPAA, the HITECH Act, and the HIPAA Final Rule.
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DOCX, Low priorityother
LowAI Summary for Roswell Park Comprehensive Cancer Center Disclosure Form: A bidder disclosure form for Roswell Park Comprehensive Cancer Center used to collect information regarding a bidder's financial history, legal disputes, government debarments, and responsibility findings under State Finance Law §139-k.
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AgencyNew York → Roswell Park Cancer Institute Corp.
Roswell Park is soliciting competitive proposals for any component of a mobile lung CT scanner, trailer, and associated peripherals. Each component is outlined in the Requirements Sections of the RFP. You may bid on any or all of the components (“Cafeteria Style Bids”):
Tractor and Driver: Roswell Park will entertain proposals for either the lease of a tractor and driver together, or outright purchase of a tractor and renting a driver on an as needed basis
Chassis and Trailer: Roswell Park is seeking proposals to either lease a trailer and chassis or purchase a trailer and chassis
CT Scanner: Roswell Park is seeking proposals to either lease or purchase a Mobile Low Dose CT Scanner for use in its mobile lung cancer screening unit.
Supplemental Questions: please answer those questions that are relevant to you.
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 0% Women Owned Sub-Contracting Goal: 0% Service-Disabled Veteran-Owned Business Contracting Goal: 0% Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:07/15/2024 2:00 PM
Contract term: three year contract with two successive one year renewal terms.
County(ies): Erie
Location: Roswell Park Cancer Institute Elm and Carlton Streets, Buffalo NY 14263 Business entities awarded an identical or substantially similar procurement contract within the past five years: Philips Healthcare
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