Mortuary and Funeral Services for BHDD

The solicitation issued by the South Carolina Department of Behavioral Health and Developmental Disabilities seeks bids for mortuary and funeral services, including crematory services, to support the Office of Mental Health Facilities within South Carolina. The contract, identified as solicitation number 5400029131, was posted on December 3, 2025, with offer submissions due by December 30, 2025. The award, anticipated to be announced by January 6, 2026, will be a fixed-price contract with a base one-year term and up to four one-year renewal options, allowing for a maximum of five years. Performance locations include various areas within South Carolina, notably Columbia, Anderson, Greenville, Rock Hill, and Sumter, with services covering cremations and burials. The contract emphasizes compliance with all applicable laws, regulations, and South Carolina procurement codes, including resident contractor preferences, minority participation certifications, and organizational conflict of interest disclosures. Offerors must provide full service capabilities including labor, equipment, and materials necessary to conduct funeral services in accordance with state requirements. The procurement follows a Lowest Price Technically Acceptable (LPTA) award basis, selecting the lowest responsible and responsive bidder without a trade-off process. Key contract provisions include contractor liability insurance, termination clauses, and fixed pricing for the contract duration. There is a strong focus on business responsibility through submission of financial statements, past performance details, and subcontractor qualifications. Minority and disadvantaged business participation is required to be certified and documented for tax credit eligibility. Inspection and acceptance responsibilities rest primarily with the contractor for permits and compliance, while the state oversees final acceptance of services rendered. Contract administration is managed by the procurement officer with standardized submission and documentation procedures via the state’s online portal. The solicitation also includes mandatory certified attestations related to debarment status, ethics, and drug-free workplace maintenance. Pricing information is solicited from bidders and not predefined, with evaluation centered on responsiveness and responsibility rather than scored technical ratings.