Motorola Smartnet system Annual Maintenance

Contracting Office Address Department of the Air Force, Air Education and Training Command, Randolph AFB - 12th Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525 Description MOTOROLA - SMARTNET SYSTEM ANNUAL MAINTENANCE The 12th Contracting Squadron at Randolph AFB intends to award a contract on a Sole-Source basis for the purchase of items listed in the Description of Supplies. This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being accepted and a written solicitation will not be issued. This requirement is issued as a request for quotation.Please ensure quotes are good for 60 days. The incorporated provisions and clauses of this solicitation document are those in effect through Federal Acquisition Circulars as of posting date. The NAICS Code is 334220; size standard is 750 employees. IAW 10 U.S.C. 2304c (1) , as implemented by FAR Part 6.302-1-- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. A Firm Fixed Priced Award will be in accordance with the following Description of Supplies: DESCRIPTION OF SUPPLIES/SERVICES A. Following items will be provided: CLIN: 0001 1 SVS01SVC1102 Dispatch Service, SVS234AA ENH Smartzone Site, Quantity 12 each CLIN: 0002 5 SVC236AA ENH Smartzone Station Astro, Quantity 12 each CLIN: 0003 SVC01SVC11011C Infrastructure Repair with ADV replacement,1 SVC251AA ENH Smartzone site, Qty 12 each CLIN: 0004 5 SVS252AA ENH: Smartziob Station, Quantity 12 each CLIN: 0005 SVS0SVC01424C ON site Infrastructure Response, Quantity 12 each CLIN: 0006 5 SVC219AD ENH: ORI Stations, Quantity 12 each CLIN: 0007 7 SVC223AD ENH: on site infrastructure response -control stations, Quantity 12 each CLIN: 0008 SVC01SVC1220 Radio Repair Service, 334 SVC436AA - ENH: DES/DES-XL, DES-OFB/DVP/DVP-XL/AES/ADP, Quantity 12 each CLIN: 0009 SVC01SVC 1220 Radio Repair service, 163 SVC510AA ENh: Spectra Astro, Quantity 12 each CLIN: 0010 SVC01SVC 1220 Radio Repair Service, 368 SVS522AA ENH: XT3000, Quantity 12 each CLIN: 0011 SVC01SVC 1220 Radio Repair Service, 119 SVC27AA ENH: XTS 5000, Quantity 12 each CLIN: 0012 SVC01SVC 1220 Radio Repair Service, 37 SVC511AA ENH: Spectra Astro Consolettes, Quantity 12 each CLIN: 0013 SVC01SVC 1405C Network Prevention Maintenance A, 1 SVC850AA ENH: System-Site access A, Quantity 12 each CLIN: 0014 SVC01SVC 1405C Network Prevention Maintenance A,5 SVC212AA ENH: System Survey and analysis Station, Quantity 12 each CLIN: 0015 SVC01SVC 1102 Dispatch Service , 2 SVC236AA ENH: Smartzone Station-ASTRO, Quantity 12 each CLIN: 0016 SVC01SVC 1101 Infrastructure Repair with ADv replacement , 2 SVC252AA ENH: Smartzone Station, Quantity 9 each CLIN: 0017 SVC01SVC 1424C On site Infrastructure Response , 2 SVC219AD ENH: OIR Station, Quantity 9 each CLIN: 0018 SVC01SVC 1405C Network Prevention Maintenance A, 2 SVC 212AA ENH: System survey and analysis-station, Quantity 9 each Period of Performance for all CLINS: 1 October 2009 through 30 September 2010. This contract will be awarded based on FAR 52.232-18 "Availability of funds". SOLE SOURCE JUSTIFICATION: Randolph AFB's PWCS office requires continued maintenance warranty coverage on Trunked Land Mobile Radio System Infrastructure Components and depot maintenance for its handheld base stations and vehicular mounted radios. Currently, Motorola's extended service warranty covers 690 items of radio equipment which will expire 30 September 2009. Motorola's U.S. Federal Government Markets Division completed a system design and analysis in June of 2000 for Randolph's trunked radio system requirements. The system design calls for the eventual integration of Randolph's trunked radio equipment with San Antonio Radio Trunking System (SARTS). Other members of the SARTS include Lackland AFB, Brooks AFB, Fort Sam Houston, Camp Bullis, Wilford Hall Medical Center, and Brooke Army Medical Center. This system design and analysis, along with all of the radio equipment used on Randolph's Trunked Radio System, is proprietary intellectual property owned by Motorola. As the prime manufacturer, Motorola Inc. hold proprietary data rights to the equipment and has no authorized distributors or service providers to provide depot maintenance. Any warranty and/or maintenance performed on existing Motorola equipment must be performed by Motorola trained personnel due to proprietary intellectual properties, proprietary data and copyrights to equipment held by Motorola. Therefore, Motorola is deemed to be the only source that can satisfy agency requirements. CONTRACT TERMS AND CONDITIONS Award will be made using Simplified Acquisition Procedures. Evaluation procedures in FAR Part 13.106-2 will be utilized. Interested parties capable of providing the above must submit a written price quote to include discount terms, Cage Code, DUNS number, Tax Identification Number and clear evidence of the ability to meet the requirements of this combined synopsis/solicitation. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the DoD Central Contractor Registration (CCR) database, NO EXCEPTIONS. To register, visit http://www.ccr.gov. Responses to this notice shall be provided in writing to Contracting Specialist Caesar Morrioson via email: caesar.morrison@randolph.af.mil (Alternate: ricky.harris@randolph.af.mil) no later than 12:00 PM CST on 27 August 2008. Offerors are reminded that Representations and Certifications are to be maintained at the following website: http://orca.bpn.gov/publicsearch.aspx In the event Representations and Certifications are not on file, offerors must include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications Commercial Items that can be obtained at http://farsite.hill.af.mil FAR Part 52 or online at http://orca.bpn.gov. 52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil. The following clauses apply to this acquisition: 52-212-4 Contract Terms and Conditions-Commercial Items 52.212-4 Addendum Contract Terms and Conditions-Commercial Items. Paragraph (c) of this clause is tailored as follows: (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties, with the exception of: (1) Administrative changes such as changes in the paying office, appropriation data, etc. (2) No cost amended shipping instructions (ASI) if (A) The ASI modifies a unilateral purchase order, and (B) The contractor agrees verbally or in writing, (3) Any change made before work begins if (A) The change is within scope of the original order, (B) The contractor agrees; ( C ) The modification references the contractors verbal or written agreement. 52.212-5 Contract Terms and Conditions/ Commercial Contract Terms and Conditions Required to Implement Statutes or Executive Orders/ Commercial Items (Deviation); 52.219-28 Post-Award Small Business Program Rerepresentation; 52.222-3 Convict Labor; 52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities; 52.225-13 Restrictions on Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332); 52.233-4 Applicable Law for Breach of Contract Claim; 52.252-2 Clauses Incorporated by Reference (Feb 1998); 252.204-7004 Required Central Contractor Registration; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.223-7001 Hazard Warning Labels; 252.225-7001 Buy American Act and Balance of Payments Program; 252.225-7002 Qualifying Country Sources as Subcontractors; 252.232-7003 Report of Intended Performance Outside the United States. 5352.201-9101 Ombudsman; Point of Contact Caesar L. Morrison, Contract Specialist, Phone 210-652-8427, Fax 210-652-5135, Email caesar.morrison@randolph.af.mil. Alternate: Ricky Harris, Phone 210-652-8597, Email ricky.harris@randolph.af.mil Place of Performance Randolph Air Force Base Primary Point of Contact.: Caesar Morrison Secondary Point of Contact: Ricky Harris Contracting Office Address: 395 B Street West Suite 2 Randolph AFB, Texas 78150-4525