MS Enterprise License Renewal

The Superior Court of CA, County of Orange (the "Court") desires to renew its Microsoft Enterprise License for a period of three (3) years for its regular usage needs as well as true up requirements. Its current license expires November 30, 2026. The Court will leverage Master Agreement #8084445 between Microsoft and the County of Riverside ("Riverside") and Riverside's Licensing Solution Provider ("LSP") Agreement. This Request is only for vendors who have a current LSP Agreement with Riverside. Detailed Scope of Supply (the "Supply") is included in the attached "MS EA 2026-2029 Renewal Bid Items.xlsx". Microsoft Enterprise License, its renewal, and true-ups will be delivered via Electronic Software Delivery ("ESD"). This Invitation for Bid is for software license renewal only and does not include the procurement of any on-site services. The selected bidder must provide, sign, complete and submit the following required forms and/or certifications prior to award of contract or issuance of Court Purchase Order: Bidder Certifications; Payee Data Record; Electronic Funds Transfer Authorization Form; Bidder should consider the following payment guidelines while preparing its response: The Court will not reimburse any expenses and not make any progress payments; Payment terms shall be NET30; The Court will pay each correct, itemized invoice received after acceptance of the applicable Goods and/or Deliverables Bidder should consider the following while preparing its Bid: The Bid should be provided using the attached "MS EA 2026-2029 Renewal Bid Items.xlsx". All prices are firm for a period of three (3) years. The amounts specified in the Bid shall be the total and complete compensation to be paid to the selected bidder for its performance under the Agreement resulting from this Invitation for Bid. Bidder shall bear, and the Court shall have no obligation to pay or reimburse bidder for any and all other fees, costs, profits, or expenses of any nature which Bidder incurs. With regards to cost, the Court reserves the right, in its sole discretion, to reject any bid whose price is outside the competitive range. Bids will be evaluated on their own merit, without regard to bids submitted in response to any other solicitation. The Court is exempt from federal excise taxes, and no payment will be made for any taxes levied on bidder employee's wages. Taxes, if any are applicable, shall be included as a separate line item on bidder's invoice. Government Rates - It is expected that all Bidders responding to this solicitation will offer the Bidder's government or most favored customer rates. It is unlawful for any person engaged in business within the State of California to sell or use any article product as a "loss leader" as defined in section 17030 of Business and Professional code. The Bid must contain the following: A completed copy of the "MS EA 2026-2029 Renewal Bid Items.xlsx". Fully executed bidder's LSP Agreement. Contact hierarch, name, phone, email (e.g., first point of contact for quote requests; second point of contact; etc.) A Bidder's Bid is an irrevocable offer for forty-five (45) days from the final date for submission of this bid. The award will be made to the bidder offering lowest cost. Disclaimer: The Court is not responsible for and accepts no liability for any technical difficulties or failures that result from conducting business electronically. The Court shall have no obligation to any company, including the successful bidder unless or until the Court and the successful bidder fully execute a final contract negotiated between the parties. Additional Administrative Rules are available on the Court’s website at: http://www.occourts.org/general-info/court-contract-bids/current/bids.html#adminstrativerules. All questions or requests for clarification must be submitted through Biddingo. Please do not contact the Buyer or other Court personnel directly, unless you are having website or document accessibility issues/problems.