MUL #2026-03 – Multi-Use List for Supply of Staff Workstations, Monitors and Related Services

The Greater Victoria Public Library (GVPL) has issued a Request for Qualifications (MULRFQ #2026-03) to establish a Multi-Use List of qualified suppliers for the supply of staff and public-use workstations, monitors, and related services. This solicitation aims to create a pool of vendors who may be called upon through future Competition Notices to provide approximately 90 staff desktop computers, 90 monitors, and up to 35 laptops. The workstations are expected to meet specific 2026 baseline technical specifications, including Intel Core i7 processors, 32 GB of DDR5 memory, and 1 TB NVMe SSD storage. A mandatory component of the proposal is the capability to provide imaging and configuration services, where suppliers must be able to apply a GVPL-provided Windows operating system image to ensure all equipment is delivered fully imaged and domain-ready. The qualification process is conducted in two stages, involving the evaluation of mandatory criteria followed by desirable qualifications. To be eligible for the Multi-Use List, respondents must achieve a minimum overall passing score of 70% (88 out of 125 points) based on criteria such as corporate capability, financial capacity, relevant experience, and enterprise capability. The established list will remain in effect for an initial term of three years, with the possibility of two additional one-year extensions at the Library's discretion. Once a contract is executed, deliveries must commence within 30 calendar days and will be fulfilled in staged batches. All equipment provided must be new and unused, and respondents are encouraged to detail their packaging reduction initiatives as part of their sustainability and value-added service qualifications.