NC26-85 Laboratory Services for the Identification and Enumeration of Cyanobacteria

The State of Utah Division of Purchasing, in coordination with the Division of Water Quality, is soliciting bids for a five-year contract to provide laboratory services focused on the identification and enumeration of cyanobacteria under solicitation number NC26-85. The anticipated award is to the lowest cost responsive and responsible vendor, with a total contract budget of $385,000 over the full term. The contractor must guarantee fixed pricing for the first 12 months of the contract, and any subsequent price increases require comprehensive market research and explicit written approval from the project manager, with each approved adjustment locked in place for a minimum of one year. All work must comply with federal, state, and professional standards, including FedRAMP/GovRAMP, HIPAA, CJIS, and Utah’s Government Records Access and Management Act (GRAMA), with data deliverables required within 24 hours of sample receipt and strict adherence to timeliness as a condition of performance. Deliveries are F.O.B. Destination, with inspection and acceptance conducted at the State’s designated location by the State Entity, and the warranty requires all services to be new, unused, and free from defects for one year. The contractor is subject to numerous compliance and operational requirements, including mandatory E-Verify participation for all employees working in Utah, certification that no forced labor or products from restricted foreign entities are used, and adherence to Utah’s anti-boycott laws regarding Israel. All personnel working on state premises must pass background checks, and the contractor is fully responsible for subcontractor compliance, with obligations flowed down to all lower-tier vendors. Insurance requirements include a $1 million commercial general liability policy, workers’ compensation, and auto liability coverage if vehicles are used, with certificates filed prior to work commencement. The contract prohibits negotiation of terms, rendering any bid with modified standard conditions non-responsive. All contract documents, including pricing and invoices, are public record under GRAMA, and the contractor must obtain prior written approval for any publicity related to the contract. Data confidentiality is strictly enforced, requiring immediate breach notification and return or destruction of confidential materials upon contract termination. Invoices must be submitted within 30 days of delivery with the purchase order number and may be processed via electronic funds transfer, though no specific invoicing system is mandated. The contract contains no options for renewal or extension and emphasizes that time is of the essence, with failure to meet deadlines potentially resulting in liability for all damages incurred by the State.