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NCC1730 Bulk Vehicle Fuel Management System

Open
OPEN-PR-05112026145136126International

Contract Overview

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Northumberland County Council is soliciting bids for the supply, installation, configuration, integration, and support of a comprehensive Fuel Management System for its Fleet Service. The project involves managing Diesel, Unleaded Petrol, and AdBlue across bulk fuel sites, featuring 24/7 unmanned operation with remote monitoring, real-time tank stock management, and discrepancy detection. Key technical requirements include RFID and card-based access control, support for dual-nozzle pumps, and seamless integration with ERP systems, telematics, and business intelligence tools. The scope also encompasses hardware commissioning, system administrator training, and a scalable architecture to accommodate future site expansions. The contract is expected to run for five years, from December 7, 2026, to December 6, 2031, and is noted as particularly suitable for small and medium-sized enterprises. Evaluation of proposals will be based on a weighted scoring system consisting of price (50%), quality and social value (40%), and desirable system requirements (10%), with a pass/fail gate for mandatory requirements. Interested parties must submit electronic tenders via the OPEN e-tendering platform by November 25, 2026, at 12:00pm.

General Info

Northumberland County Council seeks bids for a five-year comprehensive Fuel Management System.

Agency

Northumberland County Council

NAICS

333914 - Measuring, Dispensing, and Other Pumping Equipment Manufacturing

Place of Performance

GBR

Set-Aside

NONE

Documents

1
PDF, High priority: read this firstrfq
High

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyNorthumberland County Council
Contacts1 person available
OfficeN/A
Organization / AgencyNorthumberland County Council
Office AddressN/A
Contacts
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Full Description

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This procurement covers the supply, installation, configuration, integration and support of a Fuel Management System to be used by the Council's Fleet Service and authorised Council users. The system is required to support the following areas: • Fuel dispensing control and transaction recording across all bulk fuel sites. • Access control for vehicles and drivers using RFID, card-based and future nozzle-based options. • 24/7 unmanned operation with local transaction storage and automatic synchronization. • Remote monitoring and control of fuel dispensing equipment. • Real-time tank monitoring and stock management. • Book stock versus gauge stock comparison and discrepancy detection. • Alarm and notification for abnormal losses, suspicious activity, equipment issues and faults. • Management of Diesel, Unleaded Petrol and AdBlue. • Support for dual-nozzle pumps, shared tanks and up to four pumps per terminal. • Integration with ERP system, fuel card providers, fleet management systems, telematics systems and BI tools. • Reporting and management information including carbon reporting, usage trends, MPG and exception reports. • Full audit trail and role-based access control. • Unlimited authorised users with web-based access. • Hardware supply, installation, commissioning and ongoing maintenance. • System administrator training and ongoing support. • Scalability to support future AdBlue tanks and additional sites, tanks, pumps or access-control technologies.

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