Neighborly Software License

Lee County is seeking to continue its use of the Neighborly grant management software developed by Benevate, LLC, through a single-source procurement under solicitation number SS260286KCW, posted on June 5, 2026, with a response deadline of June 29, 2026. The software is critical to the administration of multiple countywide grant programs managed by the Human and Veteran Services and Community Development Departments, enabling application intake, eligibility determination, and payment processing. Benevate, LLC is the sole provider of this proprietary software, and the County requires ongoing licenses to maintain access to historical records, reporting capabilities, and customized features essential for compliance with grant requirements and end-user functionality. The procurement is justified solely on the grounds of vendor exclusivity, as no other entity can provide the necessary implementation, maintenance, or customization services without disrupting existing workflows or data integrity. The contract is for software license continuation, not hardware or new development, and the place of performance is in Florida. The agreement incorporates a range of standard contractual obligations, including compliance with federal, state, and local laws, adherence to equal opportunity and non-discrimination requirements, and a prohibition against lobbying selection officials. The vendor must certify it is not debarred or excluded from federal or state contracting, disclose any conflicts of interest, and affirm it does not participate in boycotts prohibited under state statutes. Though the specific pricing details are not disclosed, payment terms stipulate that invoices must be submitted with accurate department, order, and service dates, and will be processed within thirty days of acceptance. The contract is non-exclusive, allowing Lee County to pursue other vendors concurrently, but the County reserves the right to terminate immediately for breach. The vendor must also indemnify the County against claims of trademark, patent, or copyright infringement, and all contractual records are subject to public access under the Arkansas Freedom of Information Act. While audit rights and insurance requirements are referenced, specific financial metrics or term duration are not provided, indicating this is a license continuation agreement focused on sustaining essential service continuity rather than initiating new project scope. Any bidder must contact Kevin Walker at Lee County Procurement Management for review, despite the single-source designation.