Nepal Refugge Camp School supply donation

The U.S. Embassy in Kathmandu, under the Department of State, is soliciting commercial supplies for donation to eleven refugee camp schools in Nepal through a firm-fixed price contract under solicitation number 19NP4026Q8814, issued on June 2, 2026, with responses due by July 16, 2026. The contract, classified under NAICS code 424120 for stationery and office supplies merchant wholesalers, requires the contractor to procure, manage, and deliver new and authentic school supplies—including A4 paper, chart paper, ball pens, markers, tape, color pencils, sign pens, erasers, pencil sharpeners, glue sticks, and laptop bundles—along with eleven coordinated transportation deliveries to designated locations in Kathmandu, Lalitpur, Pokhara, Manang, and Mustang. All items must conform to original equipment manufacturer standards, with no refurbished goods permitted, and must be packaged and labeled for safe transport. The delivery schedule runs through December 31, 2026, with each shipment scheduled upon at least fifteen days’ government notice, and the contractor must ensure F.O.B. Destination delivery with full responsibility for logistics, customs, insurance, and administrative support. Payment is structured as a firm-fixed price, with invoices submitted in triplicate to the specified office, including VAT as a separate line item, and payment is processed net thirty days after receipt and acceptance of goods. Award will be made to the lowest priced, acceptable, responsible offeror under a lowest price technically acceptable (LPTA) evaluation, contingent upon passing FAR 9.1 responsibility criteria including financial capacity, integrity, experience, compliance with laws, and necessary facilities. Mandatory requirements include current SAM registration with a Unique Entity Identifier, provision of CAGE code and TIN, adherence to contractor employee whistleblower protections, child labor prohibitions, and compliance with the Defense Base Act for workers’ compensation. The contractor must also maintain a trafficking in persons compliance plan due to the international scope and value of services, including employee awareness programs, monitoring of subcontractors, annual certification, and full cooperation with government investigations. All proposals must be submitted exclusively via email to ktmcontracts@state.gov, in English, with the SF-1449 form fully completed and include proof of ability to supply the commodities. The contracting officer’s representative is Sabina Thapa, and all deliveries must align with U.S. Embassy protocols for personnel access and conduct.