NGas Supply to KL Ehof, KMCC, CTS and Geilenkirchen

This is a combined synopsis/solicitation for natural gas supply issued by Air Force Installation Contracting Agency (AFICA)/764 Specialized Contracting Squadron (SCONS). This announcement constitutes the solicitation; proposals are being requested. The solicitation number is: FA5641-17-R-5404 issued as a Request for Proposal (RFP). A. REQUIREMENT: 1. Natural gas supply shall be provided to the following six (6) service locations: - Building (Bldg.) 86 at Kaiserslautern-Einsiedlerhof (KL-Ehof), Germany; - Bldg. 720 at KL-Ehof, Germany; - Bldg. 742 at KL-Ehof, Germany; - Bldg. 3336 at Ramstein Air Base (RAB), Germany; - Bldg. 682 at Ramstein Construction & Training Squadron (CTS) Maintenance Site, Germany; - General Officer's Quarter (GOQ), Heinsberger Strasse 14, 52511 Geilenkirchen, Germany. 2. The contractor shall provide all labor, tools, equipment, material, personnel, supervision, management and financing, shall obtain any licenses or permits required and any other items necessary for the provision of natural gas supply to the aforementioned service location in accordance with the technical description, enclosed as Attachment (Atch) 1A - 1F, in the English and German language. The contractor shall supply natural gas in accordance with commercial standards, practices and local host nation laws and regulations. Natural gas shall be provided free on board (FOB) Destination for the delivery point in accordance with item F. The United States (US) Government will not provide logistical support. 3. The natural gas delivered to the service locations bldg. 86 and bldg. 720 at KL-Ehof shall be interruptible. The US Government reserves the right to conduct bi-monthly test firings (3 hours duration) using the standby fuel oil system. The natural gas delivered to the service locations bldg. 742 at KL-Ehof, bldg. 3336 at RAB, bldg. 682 at Ramstein CTS as well as the GOQ at Geilenkirchen shall be continuous. B. FUNDING: FY18 planning funds are available for this contract. C. PLACE OF PERFORMANCE: Bldg. 86 at KL-Ehof, Germany Bldg. 720 at KL-Ehof, Germany Bldg. 742 at KL-Ehof, Germany Bldg. 3336 at Ramstein Air Base, Germany Bldg. 682 at Ramstein CTS Maintenance Site, Germany GOQ at Heinsberger Stra'e 14, Geilenkirchen, Germany D. ANTICIPATED CONTRACT TYPE: The US Government anticipates to award a fixed-price contract with a fixed term. Note: The US Government reserves the right to award (a) multiple contracts; or (b) one (1) consolidated contract to one (1) contractor for the six (6) places of performance (as listed in paragraph C. above) if it is in the best interest of the US Government. Explanation: (a) Multiple contract: Awarding one or more contracts to one or more contractors (Variant 1 addressed in Atch 2 - Price Schedule) (b) Consolidated contract: Awarding one contract to one contractor (Variant 2 and 3 addressed in Atch 2 - Price Schedule) Variants: The prospective offerors shall provide prices for three (3) variants as shown in Atch 2 - Price Schedule. VARIANT 1: Provide a Unit Price for each Service Location you will/can supply as shown in paragraph E below (award of multiple contracts) VARIANT 2: Provide one Unit Price for all 6 Service Locations as shown in paragraph E below(award of a consolidated contract) VARIANT 3: Provide one Unit Price for all 6 Service Locations for the entire contract length (2 years and 3 months) (award of a consolidated contract) E. PERIOD OF PERFORMANCE: 01 October 2017 (Fiscal Year (FY) 18) through 01 January 2020 (FY 20) - 2 years and 3 months as follows: Base Period (3 months): 01 October 2017, 6:00 a.m. through 01 January 2018, 5:59 a.m. 1st Follow-on Period (1 year): 01 January 2018, 6:00 a.m. through 01 January 2019, 5:59 a.m. 2nd Follow-on Period (1 year): 01 January 2019, 6:00 a.m. through 01 January 2020, 5:59 a.m. F. TECHNICAL DATA/REQUIREMENTS: See Atch(s) 1A - 1F, Technical Descriptions for the supply with Natural Gas to all six (6) service locations. G. OTHER INFORMATION TO OFFERORS: 1. See Atch 3 for prior year load profiles for natural gas supply to bldg. 86 and bldg. 720 at KL-Ehof, bldg. 3336 at RAB, bldg. 682 at Ramstein CTS and the GOQ at Geilenkirchen. Note: For bldg. 742 at KL-Ehof no load profile is available as it is a Standard Load Profile service location. 2. The most current versions of the Ordinance Concerning General Conditions for the Network Connection and its use for the Gas Supply in Low Pressure (Low Pressure Connection Ordinance - NDAV) dated 01 November 2006, and the Ordinance Concerning General Conditions for the Primary Delivery of Tariff Customers and the Alternate Supply with Gas from the Low Pressure Net (Basic Gas Supply Ordinance - GasGVV) dated 26 October 2006, shall be integral parts of the contract. 3. The service locations bldg. 86, bldg. 720 and bldg. 742 at KL-Ehof are connected to the natural gas net of Stadtwerke Kaiserslautern. Service locations bldg. 3336 at RAB and bldg. 682 at Ramstein CTS are connected to the natural gas net of Stadtwerke Ramstein. Service location GOQ at Geilenkirchen is connected to the natural gas net of Regionetz GmbH. 4. In addition to any other terms contained in this combined synopsis/solicitation, the following terms and conditions apply; offerors are advised to complete the necessary fill-ins where applicable: H. CORRESPONDENCE IN ENGLISH: The Contractor shall submit all contract correspondence to the US Government in English or with an English translation. J. TAXES: 1. The natural gas price shall be exclusive of any taxes or dues, which the US Government and the US Government of the Federal Republic of Germany (FRG) have agreed shall not be applicable to expenditures made by the US Government in the FRG, or any taxes or dues from which the contractor is exempt under the laws of the FRG. If any such taxes or dues have been included in the natural gas price, through error or otherwise, the natural gas price shall be reduced. The appropriate amount shall be listed separately and reduced in the next month's invoice. The treatment of all tax deductions shall be in accordance with the agreements in force at the time being between the FRG and the US Government. 2. If for any reason after the date of the agreement, one of the two parties is relieved in whole or in part from the payment of any taxes or dues included in the natural gas price, the natural gas price shall be reduced. The appropriate amount shall be listed separately and reduced in the next month's invoice. K. ACCOUNTING, PAYMENT AND INVOICES 1. The US Government will pay the amounts for deliveries in the past month charged by the contractor on a monthly basis no later than (NLT) 30 days after receipt of a proper invoice. 2. A separate invoice shall be prepared for each service location as listed in paragraph C. above. 3. The contractor will provide monthly invoices for the customers with registered demand metering ("Registrierende Leistungsmessung"/RLM) (bldg. 86, bldg. 720 at KL-Ehof , bldg. 3336 at RAB and bldg. 682 at Ramstein CTS ) and two (2) invoices for the customers with a standard load profile ("Standardlastprofil"/SLP) (bldg. 742 at KL-Ehof and GOQ Geilenkirchen): one invoice effective 31 December and one invoice effective 30 September of the respective year. This action will be at no cost to the U.S. Government. 4. The invoice shall be based on the demand and the actual consumption per month. Cost for the net usage (consumption and maximum offtake for customers with demand metering), metering fee, accounting fee, license fee as well as the gas price (consumption and demand) shall be listed separately on the invoice. In addition, the invoice shall contain the following: - Name and address of contractor - Invoice date - Contract number - Description, quantity, unit of measure, unit price and total price - Name, title, telephone number of point of contact to be notified in case of an incorrect invoice. 5. The US Government will pay by Electronic Funds Transfer (EFT). Payment will be made to: Name of bank: __________________________ Account owner: __________________________ Account number: __________________________ Bank code: __________________________ SWIFT code: __________________________ IBAN: __________________________ (Offeror fill-ins) 6. Payment due dates. The due date for making an invoice payment is as follows: a. The 30th day after the designated office responsible for acceptance of services receives a proper invoice from the contractor. If the office responsible for acceptance of services, fails to annotate the invoice with the actual date of receipt at the time of receipt, the invoice payment due date is the 30th day after the date of the contractor's invoice, provided the designated billing office receives a proper invoice and there is no disagreement over quantity, quality, or contractor compliance with contract requirements. b. Interest penalties that might be due the contractor for late payments-- (1) Contractor is not required to separately invoice to request interest penalty amounts. (2) The US Government must base the determination of an interest penalty on the actual date a proper invoice was received. (3) The US Government will compute interest penalties in accordance with the Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315. These regulations are available via the Internet at http://www.fms.treas.gov/prompt/. 7. The proof of tax exemption (Value Added Tax) shall be provided by a tax relief form ("Abwicklungsschein") attached to each invoice. 8. a. Invoices for bldg. 86, bldg. 720, bldg. 742 at KL-Ehof , bldg. 3336 at RAB and bldg. 682 at Ramstein CTS ) shall be addressed to: US Air Force 86 CES/CEN, Geb./Bldg 573 Flugplatz/Ramstein Air Base 66877 Ramstein, Germany b. Invoices for GOQ Geilenkirchen shall be addressed to: Base Civil Engineer 52 CES/CEIAR Ms. Bastanipour Bldg./Geb. 119 54529 Spangdahlem Air Base 9. Payments will be made by: DFAS Limestone DFAS EU, ATTN: AF Kleber Kaserne, Building 3200 67657 Kaiserslautern. L. INVALIDITY OF CONTRACT TERMS 1. Should any of the terms contained in this contract be or become invalid, the validity of the other terms will not be affected thereby. Both parties agree to replace invalid terms with terms, equal as to the intended technical and economic effect. 2. Changes or additional conditions to this contract are valid if confirmed in writing by both parties. M. TERMINATION OF CONTRACT 1. The US Government may at any time prior to its expiration date terminate this contract, in whole or in part within 30 days upon delivery of the termination notice for political or military reasons. The termination notice shall be submitted in written format. The contractor shall confirm receipt of the termination notice in writing to the Contracting Officer. The US Government is released from any liability for payment once the termination becomes effective. 2. The US Government may terminate the contract without notice due to the contractor's non-performance of contractual obligations, and will in this case be released from further contractual liability. N. LEGAL SUCCESSOR 1. The contractor may transfer rights and obligations to a legal successor with the written consent of the Contracting Officer only. This consent may be withheld only if and when the successor does not afford reliable assurance of performing this contract. a. The contractor shall submit to the Contracting Officer three signed copies of the proposed Novation Agreement and one copy each, as applicable, of the following: (1) The document describing the proposed transaction, e.g., purchase/sale agreement or memorandum of understanding (2) A list of all affected contracts between the transferor and the US Government, as of the date of sale or transfer of assets, showing for each, as of the date, the - (i) Contract number and type; (ii) Name and address of the contracting office; (iii) Total dollar value, as amended; and (iv) Approximate remaining unpaid balance. (3) Evidence of the transferee's capability to perform. (4) Any other relevant information requested by the responsible contracting officer. b. The contractor shall submit to the contracting officer one copy of each of the following documents, as applicable, as the documents become available: (1) An authenticated copy of the instrument effecting the transfer of assets; e.g., bill of sale, certificate of merger, contract, deed, agreement, or court decree. (2) A certified copy of each resolution of the corporate parties' boards of directors authorizing the transfer of assets. (3) A certified copy of the minutes of each corporate party's stockholder meeting necessary to approve the transfer of assets. (4) An authenticated copy of the transferee's certificate and articles of incorporation, if a corporation was formed for the purpose of receiving the assets involved in performing the US Government contracts. (5) The opinion of legal counsel for the transferor and transferee stating that the transfer was properly effected under applicable law and the effective date of transfer. (6) Balance sheets of the transferor and transferee as of the dates immediately before and after the transfer of assets, audited by independent accountants. (7) Evidence that any security clearance requirements have been met. (8) The consent of sureties on all contracts listed under paragraph b of this clause if bonds are required or a statement from the transferor that none are required. 2. In the event the service location, the supplied building is located at, is returned to the FRG, or in case of the leased housing, to the real property owner, the FRG, or in case of the leased housing, the real property owner, reserves the right, after prior coordination with all parties concerned, to take over the rights and liabilities of the US Government of this contract. The date of transfer by the FRG, or in case of the leased housing, the real property owner, shall also be coordinated with all parties concerned. O. APPLICATION OF GERMAN LAW, PLACE OF PERFORMANCE AND JURISDICTION, LITIGATION ON BEHALF OF THE US GOVERNMENT 1. This contract will be written under the laws of the Federal Republic of Germany. 2. Places of performance are bldg. 86, bldg. 720 and, bldg. 742 at KL-Ehof, bldg. 3336 at RAB, bldg. 682 at Ramstein CTS and the GOQ at Geilenkirchen. The place of jurisdiction for any litigation in the context of this contract in accordance with the German Civil Procedural Code (Zivilprozessordnung) Section 29 (1) is the place of performance. 3. In case of disputes arising from the future contract, plaints shall be lodged in accordance with the NATO Status of Forces Agreement and supplementary agreements with the German courts and against the Federal Republic of Germany, which shall conduct the case in its own name in the interest of the US Government. NOTE: The office representing the Federal Republic of Germany on behalf of the US Government will be displayed in the actual contract. P. DISPUTES, CLAIMS 1. Any dispute or claim an offeror or awardee intends to take to court shall be addressed to the Contracting Officer first for resolution. The Contracting Officer has 60 days to resolve and/or provide a final decision, and then the offeror or awardee may proceed to court after giving such notice of intent. 2. The US Government reserves the right to set-off/withhold payment if there is an issue with a claim against the contractor (e.g. overpayment, damages, etc.). Q. CONTRACTING OFFICE 1. Contract administration will be performed by 764th Specialized Contracting Squadron (SCONS). 2. Postal address and location of the Contracting Office: 764th Specialized Contracting Squadron (SCONS) PKB / Utilities Unit 3187, Geb. 413 APO AE 09094-3187 66877 Ramstein-Miesenbach Deutschland The envelope shall be marked "For Official Business". 3. a. Technical Representative of the Contracting Officer for KL-Ehof, RAB and CTS: The Base Civil Engineer of RAB is designated as "Technical Representative" of the Contracting Officer for accepting services and for confirmation of correctness of invoices for the service location KL-Ehof. b. Technical Representative of the Contracting Officer for Geilenkirchen: The Base Civil Engineer Spangdahlem Air Base is designated as the Technical Representative of the Contracting Officer for accepting services and for confirmation of correctness of invoices for the service location GOQ Geilenkirchen. R. CONTRACTOR ACCESS TO US AIR FORCE INSTALLATIONS: 1. The Contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. 2. The Contractor shall process required documentation in due time to comply with required performance periods of the contract by taking into consideration that the controlling authorities require an average of 2 to 3 weeks to issue base access permits. The contractor shall inform all assigned workers that they may be subject to search, at the discretion of the installation commander, when entering or leaving the installation. 3. (a) U.S. Air Force installations. The Contractor shall obtain and complete the base access request forms from Security Forces. Contractors who employ Local Nationals shall deliver the completed forms and required documents directly to the Foreign Nationals screening booth located at the West Gate of Ramstein Air Force Base. US Contractors shall provide the completed forms and required documents to their designated security manager. Security Forces shall be responsible for approval and subsequent authentication and issuance. For each base access request the contractor shall present the following documents: (1) Certificate of Good Conduct, and (2) Completed and signed AE Form 604-1b, Simple Questionnaire for a simple Security Check. The procedure foreseen above recognizes host nation legislation on privacy of information of a personal nature and the restrictions on disclosure of such information. The Contractor shall therefore and for each base pass issued maintain on file the records listed in (1) and (2) above for the period of time at least equal to the base access permit validity period. (b) Other than U.S. Air Force installations. The Contractor shall comply with documentation and information request and procedures mandated by the controlling authority Security Forces. 4. When work under this contract requires entry to controlled or restricted areas, the contractor is forewarned that work shall be performed under escort and entry/exit procedures may require up to two hours. The area entry and exit times are at no additional cost to the US Government. Furthermore the Contractor shall provide Security Forces with the following information for vehicles: Make, model, year of manufacture, capacity, type, license number, and insurance policy number. 5. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. In addition base passes shall be returned when: (a) Permit holder is no longer employed by the contractor. (b) Employee has subsequently been served sentence or has committed a criminal offense and is subject to proceedings. (c) Contracting Officer so directs. 6. Failure to comply with these requirements may result in withholding of final payment. S. ORDER OF PRECEDENCE: In the event of any inconsistencies in this contract, the following order of precedence shall prevail: 1. The wording of this contract. 2. The Atch(s) in the sequence as listed in this contract. T. OTHER CONDITIONS: 1. Unless specified otherwise, all statements in the contract refer to the calorific value of natural gas (Hs). 2. The offeror who receives the award shall provide a German translation of the contract upon request at no additional cost to the US Government. U. PRICE: All data and prices shall be submitted in Euro () currency, separated as follows and for the period addressed in item E above. All prices shall be exclusive of any taxes and dues from which the US Government is exempt under the NATO Statute of Forces Agreement and/or any other agreement between the US Government and the Government of the FRG and inserted into the respective column in Atch 2 - Price Schedule. The proposal shall be submitted in accordance with the price schedule in both Excel and .pdf format set forth in Atch 2 - Price Schedule, including the fixed consumption unit price per kWh for each service location (Variant 1) or all service locations (Variant 2 and 3) over the contract period. All surcharges are fixed per the respective laws and price sheets of the individual net operator. Current prices have been inserted into Atch 2 and cannot be modified in the price sheets. Information for Offerors: Please do NOT fill out the sheet "Overview", as it contains references automatically transferring the data after insertion in the respective follow-on sheets. Only the violet marked fields shall be filled out as shown in the sheets for Variant 1 (TAB "V1-Bldg 86", "V1-Bldg 720", "V1-Bldg 742", "V1-Bldg 3336", "V1-Bldg 682" and "V1-GOQ"), Variant 2 (TAB "V2-Consolidation") and Variant 3 (TAB "V3-Complete Duration"). V. POINTS OF CONTACT: 1. Ms. Jennifer Schneider/Contract Specialist Tel. +49(0)631-536-0111 Email: jennifer.schneider.7.de@us.af.mil 2. Ms. Corinna Christmann/Contract Specialist Tel. +49(0)631-536-6736 Email: corinna.christmann.de@us.af.mil 3. Ms. Uschi Hoermann/Contracting Officer Tel. +49(0)631-536-8326 Email: ursula.hoermann.de@us.af.mil W. INSTRUCTIONS TO OFFERORS: Offerors are advised to return the following documents with their signed proposal: 1. The completed item K, paragraph 4 (bank account information) of this solicitation. 2. The price schedule set forth in Atch 2, as referenced in item U (Only the consumption price shall be inserted on each sheet. All surcharges are fixed per law and in accordance with the respective net operator price sheets and cannot be modified by the prospective offeror). 3. The Past Experience Information as required in Atch 4 to this solicitation. 4. Copy of the current trade register excerpt (Handelsregisterauszug) for adequate financial resources. 5. Copy of the SAM (System for Award Management) registration to proof responsibility and to be eligible for award. 6. Evidence of gas origin. Any questions/inquiries regarding the solicitation shall be submitted via email to all points of contact listed in item V. above no later than 5 work days (NLT 16:00 hrs local Central European Time) after the solicitation release to properly respond prior to the closing date for receipt of proposals. The proposal shall be valid for a minimum of 1 work day. X. EVALUATION OF PROPOSALS: The US Government will award a commercial fixed-price contract for 2 years and 3 months resulting from this solicitation to one offeror or multiple responsible offerors whose proposal conforming to the solicitation is evaluated to have the lowest fair and reasonable price, is registered and active in SAM with acceptable Past Experience. Lowest price will be determined by adding the CLINS as addressed in Atch 2, for a total evaluated amount. Proposals will only be accepted in Euro currency. Acceptable Past Experience is demonstrated where the offeror has performed 1 contract within the last 5 years of similar scope (approx. 7,500,000 kWh per annum or higher). Y. CLOSING DATE FOR RECEIPT OF PROPOSALS: Proposals shall only be submitted electronically by email no later than 20 June 2017, 15:00 hours Central European Time to each of the following email addresses: jennifer.schneider.7.de@us.af.mil, corinna.christmann.de@us.af.mil and ursula.hoermann.de@us.af.mil. Late submission will be handled as follows: 1. Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the US Government office designated in the solicitation by the time specified in paragraph Y. above. 2. (a) Any offer, modification, revision, or withdrawal of an offer received at the US Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-- (1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the US Government infrastructure not later than 16:00 p.m. one working day prior to the date specified for receipt of offers; or (2) There is acceptable evidence to establish that it was received at the US Government installation designated for receipt of offers and was under the US Government's control prior to the time set for receipt of offers; or (3) If this solicitation is a request for proposal, it was the only proposal received. (b) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the US Government, will be considered at any time it is received and may be accepted. 3. Acceptable evidence to establish the time of receipt at the US Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of US Government personnel. 4. If an emergency or unanticipated event interrupts normal US Government processes so that offers cannot be received at the US Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent US Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal US Government processes resume. 5. Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. As the solicitation authorizes electronical offers or facsimile offers, offers may be withdrawn electronically or via facsimile received at any time before the exact time set for receipt of offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. Z. DISCUSSIONS AND AWARD: 1. DISCUSSIONS: (a) The US Government intends to evaluate proposals and award a contract without discussions. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price standpoint and submit all required documents. However, if during the evaluation period, it is determined to be in the best interest of the US Government to hold discussions, the US Government may open discussions with the offerors consistent with the evaluation criteria in item X. above. Discussions may be opened to resolve any potential mistakes contained in the offeror's proposal, to clarify or revise pricing, or any other aspect of the proposals that may lead to a better understanding of the offeror's proposals. (b) By submitting a proposal to the US Government the offeror has agreed to all terms and conditions included in this solicitation. 2. AWARD: Award will be made to the responsible offeror whose offer conforming to this solicitation will be most advantageous to the US Government, price and other factors considered. The US Government will select the lowest price offeror who is registered and active in SAM with acceptable Past Experience. The following factors shall be used to evaluate offers: Price and Past Experience Step 1 - The US Government will first evaluate all proposals for price, ranking the offerors from lowest to highest total evaluated price. Step 2 - The lowest price proposal will be evaluated for Past Experience. If the lowest priced offeror's Past Experience is "Unacceptable," the next low offeror's Past Experience proposal will be evaluated, continuing until an "Acceptable" Past Experience rating is determined. Step 3 - Award will be made to the offeror with the lowest fair and reasonable price with acceptable Past Experience. ____________________________________________ Signature and Name/Title of Person authorized to sign Company Name _______________ Date Atch(s) Atch 1A - 1F Technical Descriptions in English and German Atch 2 Price Schedule Atch 3 Load Profiles for bldg. 86, bldg. 720 at KL-Ehof, bldg. 3336 at RAB, bldg. 682 at Ramstein CTS and for GOQ Geilenkirchen. Atch 4 Past Experience Documentation