NIA1-651-260000000720-1 | Notice of Intent to Award for RFP #260000002052

The contract pertains to an indefinite delivery/indefinite quantity (IDIQ) procurement by the Michigan Department of Insurance and Financial Services for actuarial examination services targeting captive insurance companies under state law. Nine vendors have been recommended for award at $22,222.00 each, with a base contract term of three years and up to three two-year renewal options, potentially extending performance to nine years. Performance will occur across various locations within Michigan, with no single physical delivery point specified. Proposals were evaluated on four equally weighted technical factors totaling 100 points—compliance with core SOW requirements, project plan and delivery methodology, organizational structure and invoicing procedures, and completeness of vendor responses—requiring a minimum score of 80 to be eligible for award. The selection method is best value through trade-off, prioritizing technical merit over price, which differentiates it from LPTA. Key personnel must include a senior actuary with direct experience auditing captive insurers and familiarity with Michigan’s regulatory framework, and all team members must be clearly identified with roles and estimated hours. Proposals must include a multi-person organizational chart, and any deviations from the solicitation must be marked with tracked changes and fully explained; otherwise, responses are deemed non-responsive. No formal FAR clauses were included, and no standard contract clauses, packaging requirements, accounting codes, or invoicing systems like WAWF were specified, though vendors are expected to detail their own invoicing procedures. Bidders did not claim any socioeconomic status, including SDVOB or GDBE, though the state retains preference for such entities. Submission was required electronically through the SIGMA VSS portal in editable Word format, with no page limits stated but an expectation of concise, fully responsive submissions. No security clearance or organizational conflict of interest provisions were mandated, but background checks are permitted at the state’s discretion.