NOTICE AND REQUEST FOR EXEMPTION - TOWING FOR HAWAI'I COUNTY POLICE

The County of Hawaii is seeking an exemption to establish a rotational towing service arrangement for the Hawaii Police Department under solicitation number 27-0027, with a one-year contract term beginning on the date of approval and valued at $100,000. This procurement is not a competitive bidding process but rather an administrative exemption request to formalize an existing rotational system where qualified towing vendors are selected sequentially based on geographic zone and availability, ensuring 24/7 rapid response to police-initiated towing needs across the county. Vendors must meet strict operational standards including possession of a valid state business license, current vehicle registration, Garage Keepers and Hawaii NO-Fault insurance naming the County as an additional insured, and drivers holding appropriate class licenses for the vehicles operated. All towing vehicles and storage facilities must pass safety inspections and zoning compliance reviews conducted by the Hawaii County Police Department, with performance subject to ongoing oversight by the Police Chief and Finance Division. Written objections to the exemption must be submitted via the OpenGov portal by August 18, 2026, and any timely objections will pause the procurement until a formal determination is issued by the Chief Procurement Officer; responses sent via email will not be considered. There is no formal evaluation of price or past performance, as towing fees are governed by state statute, and selection is based solely on minimum compliance with qualification criteria. The contract does not incorporate Federal Acquisition Regulation clauses, nor does it require federal identifiers such as UEI, CAGE codes, or SAM registration, as this is a state and county-level procurement governed by Hawai‘i Revised Statutes and local ordinances. Payment processing is manual, requiring multi-level approval from multiple levels of the Police Department and Finance Division, with no electronic invoicing system in use. The rotating vendor list ensures equitable service distribution, and renewal is contingent upon continued compliance and performance, with no options or extensions explicitly outlined beyond the initial one-year period.