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Notice Concerning Contract Numbering for Procurements for International Food Assistance Programs

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AG-IPD-Notice-11-025Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The contract outlines a change in the numbering system used for contracts related to the procurement of supplies for international food assistance programs managed by USAID and USDA-Foreign Agriculture Service. Previously, contracts were identified by a nine-character alphanumeric code such as "VEP212345," which served as the official contract number for packaging and administrative purposes. With the introduction of the Web-Based Supply Chain Management (WBSCM) system, this system is replaced by a ten-digit Purchase Order (P.O.) number starting with "42" followed by eight digits (e.g., "4200000001"). Contractors are instructed to use this P.O. number in place of the former contract numbers on packaging and in all communications regarding contract administration, including reference to specific line item numbers. Furthermore, the WBSCM purchase orders will contain not only contract award information but also the shipping instructions, which previously had been issued separately in the Notice to Deliver. Consequently, there will be no issuance of Notices to Deliver under WBSCM. This change aims to streamline and consolidate contract documentation and communication. Contractors and interested parties are advised to refer to the Master Solicitation for Commodity Procurements for detailed guidance and to contact the designated Contracting Officer Technical Representative for questions. The transition reflects a modernization effort to improve procurement processes within international food assistance programs.

General Info

USAID and USDA switch to ten-digit WBSCM Purchase Order numbers replacing old contract codes.

Agency

N/A

NAICS

424510 - Grain and Field Bean Merchant Wholesalers

Place of Performance

Not specified

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

Uniform Contract Format

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Timeline

PostedMay 23

special-notice

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Organization & Contact Information

AgencyN/A

Contacts1 person available

OfficeN/A

Organization / Agency

N/A

Office AddressN/A

Contacts

Debra WellsContract Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

With the implementation of the Web-Based Supply Chain Management (WBSCM) system for the procurement of supplies used for international food assistance programs administered by U.S. Agency for International Development and USDA-Foreign Agriculture Service, the Government will be using a different contract numbering system for each contract awarded. Previously, each contract was identified by a nine character alpha-numeric, such as "VEP212345", "VEPD12345", "VEPE12345", or VEPK12345". This identified the particular contract action by the Government and, when applicable, this was the contract number that was required to be printed on the packaging pursuant to the marking specifications provided in the pertinent Commodity Requirements Document. In addition, this was the contract identifier for the Government and Contractor for contract administration purposes. Under WBSCM, the Government will be using the Purchase Order (P.O.) number created by WBSCM as the contract number in order to identify contracting actions. The Purchase Order number is a ten digit number that begins with "42" and is followed by eight additional digits, such as "4200000001". When the contract number is required to be printed on packaging, Contractors should use the Purchase Order number in place of the "VEP2123456", "VEPD123456", "VEPE123456", or VEPK123456" contract numbering type previously used. In addition, Contractors should refer to the P.O. number and the specific line item number in the P.O. when communicating with the Government on contract administration matters. Future solicitation language will also clarify this change. As further clarification, Purchase Orders issued through WBSCM will contain not only the contract award information, but, also the shipping instructions that had previously been provided in the Notice to Deliver. As a result, there will be no issuance of Notices to Deliver in WBSCM. Please refer to Master Solicitation for Commodity Procurements Part 3, Section A.8 and A.9(b)(ii). Questions regarding this notice should be directed to the Contracting Officer Technical Representative identified in your Purchase Order.