Notice of Intent to Award - MOBILE DENTAL VAN HVAC UPGRADE
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Indian Health Service, Navajo Area, Crownpoint Service Unit plans to award a sole-source contract to Thermo King West, Inc. to modify a transport van with a vehicle-integrated HVAC system designed to maintain precise environmental conditions for sterilized dental instruments during transit between the main clinic and satellite locations. The urgent need arises because the current loaned vehicle, used daily for this critical function, must be returned soon, and without a climate-controlled solution, sterilized instrument integrity is at risk due to exposure to heat, cold, and humidity, which could compromise infection control standards and disrupt patient care. The project includes installing a system that ensures sterile packaging remains intact, protects government property, and supports uninterrupted clinical operations. The contract has a projected one-year performance period and is classified under NAICS code 811121 with a small business size standard of $9.0 million. This action is being taken under restricted competition per RFO 12.102 due to the compelling and urgent nature of sustaining sterile instrument transport. While this notice is not a solicitation, interested vendors may submit capability statements by July 28, 2026, via email to the designated point of contact, Janice Martinez. The government retains full discretion to evaluate responses and determine whether to proceed with a single-source award or open the requirement to competition. Responses must be in writing; verbal submissions will not be considered. The primary point of contact is available for inquiries, and all submissions must be sent to Janice.Martinez@ihs.gov. The place of performance is Crownpoint, New Mexico, with the contracting office located in Window Rock, Arizona.
General Info
Agency
NAICS
Place of Performance
Crownpoint, NM, 87313, USASet-Aside
Documents
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Timeline
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Organization & Contact Information
Full Description
The Indian Health Service, Navajo Area, Crownpoint Service Unit in Crownpoint, New Mexico intends to restrict competition and negotiate an award with THERMO KING WEST, INC (UEI# D5MKDK3LHVK1) to upgrade a mobile VAN to install a vehicle-integrated HVAC system capable of maintaining environmental conditions suitable to safely and efficiently transport sterilized dental instruments between the Crownpoint Service Unit and its satellite dental clinics.
The projected period of performance is: Date of Award to one year.
The applicable North American Industry Classification System (NAICS) code assigned to this requirement is 811121- Automotive Body, Paid and Interior Repair and Maintenance with a small business size standard of $9.0.
In accordance with RFO 12.102, for acquisitions valued at or below the simplified acquisition threshold, competition will be restricted due to an urgent and compelling need. Crownpoint Service Unit requires the procurement of a modified transport van that will be used to safely and efficiently transport sterilized dental instruments between the Crownpoint Service Unit and its satellite dental clinics. The transport van requires a climate-controlled cargo area to maintain the integrity of sterilized dental instrument packages during daily transport to satellite clinics. Excessive heat, cold, and humidity can compromise sterile packaging, promote condensation, and damage heat-sensitive dental supplies. A controlled interior environment helps ensure compliance with infection prevention practices, protects Government property, and maintains uninterrupted patient care by ensuring sterile instruments arrive at satellite clinics in a condition suitable for clinical use.
At present, Crownpoint Service Unit is utilizing a loaned van from the Shiprock Service Unit to transport sterilized dental instruments to the satellite clinics on a daily basis. Shiprock Service Unit has notified Crownpoint that the loaned vehicle must be returned in the near future to support its own operational requirements.
This Notice of Intent to Restrict Competition is not a request for quotations, and a solicitation will not be issued in conjunction with this Notice of Intent. Any vendor that believes it can provide the stated services may provide a capability statement. Verbal responses are not acceptable and will not be considered. Responses to this notice shall be submitted no later than July 28th, 2026 via email to Janice.Martinez@ihs.gov.
A determination by the Government on whether to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition or proceed with a single-source award.
Primary Point of Contact:
Janice Martinez, Supervisory Contract Specialist
Janice.Martinez@ihs.gov