Notice of Intent to Make A Sole Source Purchase

This Notice is being posted as a Notice of Intent to make a sole source purchase using other than full and open competition. The USDA, ARS, MWA, Soy/Maize Germplasm Pathology and Genetic Research Unit, Urbana, IL Location has a requirement/need for custom made seed storage base cabinets and drawers to match existing units already in place. These units are manufactured by HL Precision Machining, Inc. JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION (SOLE SOURCE) TITLE: Additional Custom Seed Storage Cabinet Bases and Drawers to match existing 1. AGENCY AND CONTRACTING ACTIVITY: USDA/ARS/MWA, Soybean/Maize Germplasm, Pathology and Genetics Research Unit, Urbana, IL Location has a requirement for additional custom seed base cabinets and drawer units to match existing units already in use DESCRIPTION OF ACTION: USDA/ARS/MWA, DESCRIPTION OF SUPPLIES/SERVICES: Statement of Work. Additional storage is required for our Seed House. The custom base units and cabinets must match existing units and are custom made by Harlan and Lash. Minimum Specifications AUTHORITY CITED FAR Part 6.302-(ii) (A) REASONS FOR AUTHORITY CITED. FAR Part 6.302. EFFORTS TO OBTAIN COMPETITION: N/A FAIR AND REASONABLE DETERMINATION. Cost of these custom made units in 2007 was $50.00 per base unit and $143.00 per drawer. The cost in 2008 was $51.50 per base unit and $154.00 per drawer. Cost for 2011 is $62.00 for base units if ordering a minimum of 15 and $195.00 for drawers if ordering a minimum of 165. Cost is reasonable with consideration to increased materials and labor costs from 2008 to 2011. MARKET RESEARCH: N/A - Storage units are custom made for our Seed Storage Facility OTHER SUPPORTING FACTORS: See Attachment Exhibit C INTERESTED SOURCES: N/A Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief. Name ___________________________________________ Date: 09/08/2011 Purchasing Agent Certification: I certify that the facts and representations under my cognizance which are included in this justification are accurate and complete to the best of my knowledge and belief. Name ________________________________ Date: 09/08/2011 Randa Plotner, Purchasing Agent Contracting Officer Concurrence: Name _______________________________ Date __________________________ Title ___________________________________ ARS Field Acquisition Manual Exhibit 7C(ii) Justification for Other Than Full and Open Competition Checklist - A. All justifications should contain: - 1. Information based on substantial facts. Clear and complete discussion of reasons why competitive quotations are not practical. Availability of technical data and other information, including drawings and specifications. Statement of Work: Additional storage units, custom cabinet bases and drawers are required for our Seed Storage Facility. These units must match existing units already in use. Minimum Requirements Specifications: Storage units are custom made to fit the space available. - 2. Sufficient explanation to allow a person without technical competence in the area to follow the rationale: Additional units must be made to match existing units already in use. Alternative storage units would not fit in the space we are using. 3. Facilities or specialized equipment: Seed Storage Facility Availability of technical data and other information, including drawings and specifications 6.302 Circumstances permitting other than full and open competition. The following statutory authorities (including applications and limitations) permit contracting without providing for full and open competition. Requirements for justifications to support the use of these authorities are in 6.303. 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements. (1) When there is a reasonable basis to conclude that the agency's minimum needs can only be satisfied by- (i) Unique supplies or services available from only one source or only one supplier with unique capabilities; or6.302 Circumstances permitting other than full and open competition. The following statutory authorities (including applications and limitations) permit contracting without providing for full and open competition. Requirements for justifications to support the use of these authorities are in 6.303. 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements. (a) Authority. (2) When the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for. (ii) Supplies may be deemed to be available only from the original source in the case of a follow-on contract for the continued development or production of a major system or highly specialized equipment, including major components thereof, when it is likely that award to any other source would result in- (A) Substantial duplication of cost to the Government that is not expected to be recovered through competition Minimum Requirements Specifications: Central Contractor Registration (ALL OFFERORS MUST BE REGISTERED IN THE CENTRAL CONTRACTOR REGISTRATION (CCR) DATABASE IN ORDER TO RECEIVE AN AWARD.) The website address for registration is: http://www.ccr.gov; and FAR 52.222-22. THIS IS A NOTICE OF INTENT TO SOLE SOURCE ONLY and the SOLICITATION IS NOT CURRENTLY AVAILABLE. This notice is for information and planning purposes only and shall not be construed as a solicitation or an obligation on the part of the government. For more information please contact: Randa Plotner, Purchasing Agent, USDA, ARS, MWA, Contracting Office, 11 01 W. Peabody Drive, Urbana, IL 61801, no later than 01/26/2010. Proposals and other requested documents may be provided by facsimile to (217) 244-7703 if desired. Additional information may be obtained by contacting the Contracting Officer at (217) 244-3262 or email below. Contracting Office Address: 1101 W. Peabody Drive 180 NSRC Urbana, IL 61801 Place of Performance: USDA, ARS, Photosynthesis Research Unit Urbana, Illinois 61801 United States Primary Point of Contact.: Randa Plotner Purchasing Agent randa.plotner@ars.usda.gov Phone: (217) 244-3262 Fax: (217) 244-7703