This Solicitation opportunity from Department Of Defense was posted on October 24, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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November Strategic Offsite

Closed

HQ051625QE001Federal

Submission Closed10/28/2024, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

New

Federal

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Event Planning & Conference ManagementThis subcontract opportunity for Event Planning and Conference Management supports the Massachusetts Executive Office of Aging and Independence by providing comprehensive logistics, hosting, and administration for statewide conferences. The selected provider will manage venue sourcing, registration, agendas, and speaker coordination for events serving 350 Councils on Aging, utilizing specialized event management software and audiovisual equipment. A Certified Meeting Professional designation is preferred to ensure the successful execution of these training events and conferences. The project is based in Boston and falls under NAICS code 561920. Interested parties must submit their responses by October 30, 2026, at 5:00 PM. This role is designed to support prime contractors in delivering high-quality professional gatherings that meet the specific needs of the Executive Office of Elder Affairs.

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2027 TEXAS WOMEN'S LEADERSHIP CONFERENCE AUDIO VISUAL SERVICES AND SUPPORT

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The Office of the Governor of Texas, through the Governor’s Commission for Women, is soliciting proposals for comprehensive audio-visual equipment, technical services, and onsite personnel for the 2027 Texas Women’s Leadership Conference and Legislative Luncheon. The event is scheduled for February 2-3, 2027, at the JW Marriott Austin. The contract term for monthly service fees extends from the execution date through August 31, 2027. Proposals are due by November 16, 2026, and must be submitted as a printed response with a searchable PDF copy on a USB drive; email submissions are not accepted. The contract will be awarded based on best value, with past performance evaluated on a pass/fail basis. Selected vendors must provide an account manager and qualified staff, maintain an accounting system compliant with GAAP or IAS, and adhere to various state and federal regulations, including the Foreign Corrupt Practices Act, the Americans with Disabilities Act, and Texas cybersecurity training requirements. Payment is processed monthly in accordance with the Texas Prompt Payment Act, provided that deliverables meet the quality standards determined by the Office of the Governor. Required submission documents include a cost proposal, a HUB subcontracting plan, conflict of interest disclosures, and certifications regarding bidder status and anti-corruption compliance.

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IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

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Solicitation # 28489

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Conference Facility and AV SupportThis small business set-aside subcontract, titled Conference Facility and AV Support, provides turnkey venue and facility management for prime contractors working on New Hampshire Army National Guard projects. The scope of work includes the provision of a staged, operational facility featuring a general session room for 140 people, two breakout rooms, one counseling room, and parking for 100 vehicles. The contractor is responsible for managing essential utilities, including HVAC, lighting, and high-speed Wi-Fi capable of supporting 150 concurrent devices, while also supplying commercial linens and integrated AV systems. Managed under the Department of Defense for the W7NN USPFO Activity NH ARNG, the contract requires strict adherence to municipal life safety and New Hampshire fire egress codes. The performance of these services is centered in the 03301 zip code area. Interested parties should note the solicitation timeline, with a posted date of October 14, 2026, and a response deadline of October 22, 2026.

W7NN Uspfo Activity Nh Arng

POSTED

6 days ago

DEADLINE

in 2 days

AI Contract Overview

The contract titled "November Strategic Offsite" involves securing a large conference room capable of accommodating up to 30 personnel, equipped with essential amenities such as extension cords, outlets for laptops, a laser projector, sound system, projection screen, flip chart, HDMI connections, and one pad of paper and pen per attendee. The facility will provide morning and afternoon breaks featuring snacks and beverages, with the option to purchase lunch on-site for four days within a five-mile radius of BWI. The solicitation was posted on October 21, 2024, with a response deadline of October 24, 2024, and is managed by the Defense Media Activity, based in Fort Meade, Maryland, with the performance location in Linthicum Heights, Maryland. The contract is associated with NAICS code 561920, which covers conference and event planning services. Key contacts include Nicole R Dorsey and April Cotter, who can be reached via email or phone for further details. The procurement aims to facilitate a strategic offsite event, ensuring all logistical and catering needs are met within the specified timeframe and location.

General Info

Contract for a November Defense Media Activity offsite event with specific logistical requirements.

Agency

Department Of Defense → Hq Defense Media Activity

Contract Value

$14,688.1

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Linthicum Heights, MD, 21090, USA

Set-Aside

NONE

Awardee

ASHBURN GLOBAL LLC

Award Issued Date

11/18/2024, 12:00:00 AM UTC

Documents

HQ051625QE001 - 4-Day Strategic Planning Offsite

rfq

High

HQ051625QE001 Amendment 0001

amendment

High

HQ051625QE001 Amendment 0002

amendment

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

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Timeline

2 updates

PhaseClosed

PostedOct 9

Solicitation

Notice updatedOct 20

Response deadline changed from Oct 21, 2024 to Oct 24, 2024. The point of contact changed.

Deadline changedOct 24

Response deadline changed from Oct 24, 2024 to Oct 28, 2024.

Response DeadlineOct 28

Deadline has passed

Submission Closed

10/28/2024, 06:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Hq Defense Media Activity

Contacts2 people available

OfficeFORT MEADE, MD, 20755, USA

Organization / AgencyDepartment Of Defense → Hq Defense Media Activity

Office AddressFORT MEADE, MD, 20755, USA

Contacts

Nicole R Dorsey

April Cotter

Full Description

One large room capable of holding 30 personnel with extension cords/outlets for laptops, laser projector, sound, projection screen, flip chart, HDMI, one pad of paper/pen per person, morning and afternoon breaks (snacks & beverages), ability to buy lunch on premises for 4-days within 5 miles of BWI.

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