OCA Citywide | As-needed Shuttle Services

The City and County of San Francisco Office of Contract Administration (OCA) is issuing Invitation for Bids (IFB) SFGOV-0000010610 for as-needed shuttle services to support all City departments on a citywide basis. This indefinite quantity, as-needed contract requires qualified suppliers to provide shuttle transportation with GPS-enabled vehicles of 10-19 and 20-29 passenger capacity, all fully ADA-compliant and equipped to meet relevant federal, state, and local regulatory requirements. Key contract features include mandatory possession of appropriate permits, such as a valid California Public Utilities Commission TCP Charter Party Carrier permit, and employing drivers with valid California Commercial Driver’s Licenses and a minimum of five years’ shuttle driving experience. The services must be accessible, reliable, and delivered during City business hours, with technical support available Monday through Friday from 8:00 A.M. to 5:00 P.M. The City requires compliance with prevailing wage laws, public health mandates (including Cal-OSHA standards and infectious disease controls for TB, COVID-19, and bloodborne pathogens), and all applicable environmental and social policies, including the City’s Mandatory Green Purchasing Requirements and First Source Hiring Program aimed at economically disadvantaged San Francisco residents. Bidders must submit comprehensive bids by December 19, 2025, following a pre-bid conference and a period for questions, with awards expected by early January 2026. The evaluation method is strictly Lowest Price Technically Acceptable (LPTA) based on pass/fail minimum qualifications—such as possession of required permits and vehicle inventory—and bid pricing with applicable Local Business Enterprise (LBE) discounts factored in only for evaluation. The bid submission process mandates full completion of a detailed bid sheet covering hourly and mileage rates for specified vehicle sizes, holiday and off-hours markups, and optional services pricing. Price adjustments may be requested annually tied to the U.S. Department of Labor’s Consumer Price Index. The awarded contractor must adhere to strict contract terms including insurance, liability provisions, confidentiality, quality assurance plans, and stringent reporting and documentation requirements. The contract allows for renewal options and requires prompt, flexible service delivery, with the City reserving rights for inspection and acceptance of shuttle services to ensure compliance and quality. Administrative processes include electronic invoicing and payment through the City’s financial system, with a focus on timely and complete billing aligned to delivered services. Communication with the designated Contract Administrator, Wil Alderman, is mandated during the solicitation period, with a detailed protocol for bid submission primarily via the City’s Supplier Portal