This Solicitation opportunity from California was posted on March 21, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
HighAI Summary for Functional Requirements Questionnaire: Attachment 8 for Sourcing Event 0000010587 from the City and County of San Francisco Real Estate Division. This vendor questionnaire requests responses to functional requirements for an asset management/software solution, using N/F/C/Y ratings and comments. It covers module footprint, general features, technology, asset record tracking, asset lifecycle management, parts/supplies inventory, integrations, mobility, GIS, data migration, and related capabilities.
XLSM
XLSM, High priority: read this firstquestionnaire
HighAI Summary for Functional Requirements Questionnaire V2: Attachment 8 V2 functional requirements questionnaire for Sourcing Event 0000008766 from the City and County of San Francisco Real Estate Division. The spreadsheet asks vendors to indicate support levels (N, F, C, Y) and provide comments for a software solution across modules such as asset tracking, lifecycle management, inventory, maintenance, work orders, reporting, incident reporting, workflow, technology, integrations, GIS, mobile support, and data migration. It includes detailed requirements and response instructions for vendor evaluation.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for OCA TC 97250A Building Asset Management System RFP: This document is a Request for Proposals (RFP) issued by the Office of Contract Administration (OCA) for the Building Asset Management System (BAM) for the Real Estate Division. The RFP, identified as SE10587, has undergone multiple revisions with the latest version dated May 7, 2025. Key changes include updates to contract terms, extended proposal due dates to May 23, 2025, and submission instructions. The document outlines important dates such as the pre-proposal conference, written questions due date, contract terms objections due date, and proposal due date. It also specifies that the successful proposer must enter into a contract with the City, complete a cybersecurity risk assessment, and provide required insurance and bonds. Contact information for submission and inquiries is provided.
PDF
PDF, High priority: read this firstamendment
HighAI Summary for SE10587 Addendum 1 for Building Asset Management System: This document is Addendum 1 to solicitation SE10587 for the OCA RED Building Asset Management System (BAM) dated March 25, 2025. It notifies bidders of a change replacing Attachment 8 Functional Requirements Questionnaire dated March 21, 2025, with a new version dated March 25, 2025. All other solicitation terms remain unchanged.
PDF
PDF, High priority: read this firstamendment
HighAI Summary for SE10587 Addendum 2 BAM System Changes and Q&A: This document is Addendum 2 to the SE10587 RFP for the Building Asset Management System (BAM) issued by the City and County of San Francisco, dated April 16, 2025. It replaces the original RFP dated March 21, 2025, with a revised version and extends the proposal due date to May 23, 2025. The addendum includes changes to contract terms allowing bidders to submit objections by May 2, 2025, and provides responses to multiple questions regarding the current BAM system, project budget, data migration, workflows, and system requirements. It clarifies the solicitation as a re-bid and addresses bidder concerns to facilitate a successful award.
PDF
PDF, High priority: read this firstcontract-document
HighAI Summary for SE10587 Attachment 1 City Contract Terms SaaS Agreement: This document is the Software as a Service (SaaS) Agreement between the City and County of San Francisco and a contractor for a Building Asset Management (BAM) system. It includes definitions, terms, and conditions governing the provision of SaaS application and related services. The agreement references a competitive selection via Request for Proposals (Sourcing Event ID 0000010587) and includes clauses on acceptance, data security, confidentiality, and project management. The document is intended to formalize the contractual relationship and obligations between the City and the contractor for the specified services.
DOCX
DOCX, High priority: read this firstwritten-proposal-template
HighAI Summary for SE10587 Attachment 4 Written Proposal Template: This document is Attachment 4, the Written Proposal Template for Sourcing Event 0000010587. It provides instructions and a structured format for proposers to submit their written proposals in response to the solicitation. The template includes sections for an introduction letter and executive summary, plan and approach, experience with Building Asset Management systems, detailed project experience, and completion of a functional requirements questionnaire. The document emphasizes thorough and complete responses to each section to avoid being deemed non-responsive and notes that submission constitutes a commitment to perform as proposed.
XLSX
XLSX, High priority: read this firstprice-proposal-template
HighAI Summary for SE10587 Attachment 5 Price Proposal Template: This document is Attachment 5, a Price Proposal Template for sourcing event ID 0000010587 under the Department OCA and RED. It instructs proposers to complete all yellow cells for each line item, with prices exclusive of sales tax. The template includes line items for product cost, implementation cost, and multiple year extensions, as well as a section for additional costs. The total extended price will determine the lowest proposed price. The document also notes that proposers must bid on all lines and that the city will not award primary and secondary contracts for each line. Additional notes can be provided for informational purposes only and will not affect the RFP evaluation.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for SE10587 - RFP Building Asset Management System: This document is a Request for Proposals (RFP) issued by the City and County of San Francisco for a Building Asset Management (BAM) System under Sourcing Event ID 0000010587. The RFP outlines the solicitation schedule, including proposal issuance on March 21, 2025, a pre-proposal conference on April 4, 2025, and proposal due date on May 2, 2025. It details mandatory minimum qualifications, proposal evaluation criteria, and required attachments such as contract terms, proposal templates, and functional requirements questionnaires. The purpose is to solicit qualified suppliers to provide a BAM system and related services for the Real Estate Division, with an emphasis on diversity and inclusion. The document includes instructions for proposal submission, evaluation, and contract award procedures.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for SE10587 - RFP Building Asset Management System V2: This document is a Request for Proposals (RFP) issued by the City and County of San Francisco's Office of Contract Administration for the Building Asset Management (BAM) System Version 2. The RFP outlines the solicitation schedule, mandatory minimum qualifications, proposal evaluation criteria, and contract terms. Key dates include the proposal issuance on March 21, 2025, a pre-proposal conference on April 4, 2025, and proposal due dates on May 2 and May 23, 2025. The document includes attachments such as contract terms, proposal templates, and functional requirements questionnaires. The purpose is to solicit qualified suppliers to provide BAM system solutions and related services for the City's Real Estate Division.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for SE10587 - RFP Building Asset Management System V3: This document is a Request for Proposals (RFP) issued by the City and County of San Francisco for the Building Asset Management (BAM) System Version 3. It includes solicitation details such as proposal phases, mandatory minimum qualifications, attachments, and a detailed table of contents covering introduction, goods and services requested, evaluation criteria, proposal requirements, social and economic policy requirements, and terms and conditions. The RFP aims to solicit qualified suppliers to provide BAM system solutions and related services, with key dates for proposal submission and evaluation outlined. The document version is indicated as V3 with changes highlighted in green.
PDF
PDF, High priority: read this firstamendment
HighAI Summary for Solicitation Addendum 3 for OCA RED Building Asset Management System: This document is Solicitation Addendum 3 dated May 7, 2025, for the City and County of San Francisco's OCA RED Building Asset Management System (BAM) sourcing event. It announces the deletion of the previous RFP version dated April 16, 2025, and its replacement with a new RFP version dated May 7, 2025. The addendum updates Section I subsection G regarding contract terms, negotiation procedures, and requirements for contract execution, cybersecurity risk assessment, and insurance documentation. All changes are incorporated into the solicitation, with all other terms remaining unchanged.
DOCX
DOCX, High priority: read this firstproposer-questionnaire
HighAI Summary for Sourcing Event 0000010587 Proposer Questionnaire and References: This document is Attachment 2 for Sourcing Event 0000010587, titled 'Proposer Questionnaire and References.' It includes sections for proposer information, a detailed questionnaire regarding compliance and registration, subcontractor details, proposer references requiring at least three comparable organizations, a release of liability for references, and a certification of truth, accuracy, and completeness by the proposer. The document is designed to collect essential information and assurances from proposers as part of the solicitation process.
DOCX
DOCX, Low prioritydeclaration-forms
LowAI Summary for SE10587 Attachment 6 HCAO and MCO Declaration Forms: This document contains the Health Care Accountability Ordinance (HCAO) and Minimum Compensation Ordinance (MCO) Declaration Forms for the City and County of San Francisco. It explains the requirements of the HCAO and MCO, which mandate contractors to provide health plan benefits and minimum compensation to covered employees or make payments to the City. The forms serve as assurances from contractors that they will comply with these ordinances and ensure subcontractor compliance. The document includes instructions on where to submit the forms and contact information for further inquiries. It is intended for vendors to certify their compliance with these labor standards.
DOCX
DOCX, Low priorityother
LowAI Summary for SE10587 Attachment 7 First Source Hiring Form: This document is Attachment 7 titled 'First Source Hiring Form' related to Sourcing Event 0000010587. It is a form required from proposers upon award of any contract to the Prequalified Pool, but not with the submission to the Request for Qualifications. The form collects business and contact information, industry selection, entry level position details, and type of First Source Project. It explains the First Source Hiring Program administered by the San Francisco Office of Economic and Workforce Development, which mandates good-faith efforts to hire economically disadvantaged San Francisco residents for new entry level jobs. The document includes instructions for compliance, benefits of the program, and penalties for non-compliance. It serves as a compliance and reporting form rather than a solicitation or contract document.
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Timeline
3 updates
PhaseClosed
Posted
Solicitation
Notice updated
NAICS code removed. The notice description changed.
Notice updated
Response deadline changed from May 23, 2025 to May 2, 2025. The notice description changed.
Notice updated
The notice description changed.
Response Deadline
Deadline has passed
Submission Closed
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Organization & Contact Information
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AgencyCalifornia → San Francisco Office of Contract Administration
This Request for Proposals (hereinafter “RFP” or “Solicitation”) is being issued by the Office of Contract Administration (hereinafter, “OCA” or “City”). OCA, on behalf of the Real Estate Division (“RED”), is seeking qualified suppliers (“Proposers”) to provide proposals (“Proposal”) for a Building Asset Management (BAM) system and all related services. Important Dates:
Request for Proposals Issued ------- March 21, 2025, 5:00PM PST
Pre-Proposal Conference ------------- April 4, 2025, 10:00AM PST
Written Questions Due Date ---------- April 11, 2025, 12:00PM PST
Proposal Due Date --------------------- May 2, 2025, 12:00 PM PST
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